Proposal Writer (Architectural/ Engineering/ Construction Industry)

Socotec; Orlando (FL); Hybrid; USD 60,000 - 85,000; Full time

Job summary

SOCOTEC is seeking a Proposal Writer to develop and coordinate proposals and estimates under the direction of the Proposal Manager. This role is ideal for a self-motivated professional who can manage multiple proposals while interacting with clients and technical teams.

Responsibilities include gathering information, ensuring compliance with client requirements, and collaborating with internal teams to produce complete proposal packages.

Qualifications

• Bachelor's degree is required.
• 1–2 years of experience in proposal writing and estimating, preferably in architecture/engineering/marketing/consulting.
• Excellent analytical, creative problem solving and written communication skills.
• Able to work under tight deadlines while handling multiple proposals.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Familiar with Deltek Vantagepoint is desirable.

Responsibilities

• Develop and coordinate proposals and estimates under the direction of the Proposal Manager.
• Participate in daily team scrum to review proposal priorities and progress.
• Review proposal requests, assess requirements and identify input from team leaders.
• Prepare technical proposals and estimates for level of effort and fees.
• Collaborate with Legal and Finance to finalize proposal packages.
• Coordinate with colleagues to review language for clarity, accuracy and grammar.
• Contact clients to obtain missing information and confirm receipt.
• Maintain client and project data in CRM (Deltek).
• Refine templates, narratives and graphics based on client needs and regional feedback.

Skills

Analytical thinking

Written communication

Organizational skills

Microsoft Office

Education

Bachelor's degree

Tools

Deltek Vantagepoint

Microsoft Copilot

Adobe InDesign

Adobe Creative Suite

Excel

Word

Job description

The Proposal Writer will develop and coordinate proposals and estimates under the direction of the Proposal Manager. This position is ideal for a self-motivated individual that works well independently and can coordinate multiple proposals through day-to-day interaction with clients and technical team leaders. As a Proposal Writer you will be integral to SOCOTEC's success, providing a first point of interaction with our clients and defining the services they need.

Responsibilities include, but are not limited to:

• Participate in daily team scrum to review proposal priorities and progress.
• Review assigned proposal requests, assess proposal requirements and identify appropriate team leaders that will provide input on proposal scope and fees.
• Develop technical proposals based on existing proposal templates, and corresponding estimates for level of effort and fees.
• Conduct research, gather information, and attend meetings with service line leaders to ensure proposals reflect SOCOTEC's expertise and competitive advantages.
• Review proposals and estimates with technical team leaders; update according to their input and ensure compliance with client requirements.
• Collaborate with internal Legal and Finance teams as necessary to produce complete proposal packages.
• Collaborate with fellow proposal writers, review proposal language for clarity, accuracy, grammar and spelling.
• Contact clients/prospects to obtain any additional information needed to develop the proposal and confirm proposal receipt.
• Collect, enter and maintain client and project data in our CRM platform (Deltek).
• Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback.

Qualifications

• Bachelor's degree is required.
• 1 to 2 years of experience in proposal writing and estimating, with experience working at an architecture, engineering, marketing or consulting firm is desirable.
• Exceptional analytical, creative problem solving and written communication skills.
• Maintain composure and deliver high-quality work under tight deadlines while managing multiple proposals simultaneously.
• Strong organizational skills, with a focus on accuracy and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Familiar with Microsoft Copilot and Adobe Creative Suite (Adobe InDesign).
• Experience with Deltek Vantagepoint is desirable.

For more information, please visit www.socotec.us

Job Type: Full-Time, 4 days a week in office with one hybrid/ remote day

All your information will be kept confidential according to EEO guidelines.

SOCOTEC is an Equal Opportunity Employer.