Proposal Writer (Architectural/ Engineering/ Construction Industry)

SmartRecruiters, Inc.; Massachusetts; Hybrid; USD 60,000 - 85,000; Full time

Job summary

SOCOTEC is seeking a Proposal Writer to develop and coordinate proposals and estimates for buildings & real estate services, focusing on building envelope, energy efficiency, and related areas. You will interact with clients and multiple service leaders, defining services needed and ensuring competitive, compliant proposals.

Ideal candidates possess 1–2 years in proposal writing, strong analytical and written communication skills, and experience with Deltek or similar CRM systems.

Qualifications

• Bachelor’s degree required.
• 1–2 years in proposal writing and estimating; experience in architecture/engineering/marketing/consulting desirable.
• Strong analytical, creative problem solving and written communication skills.
• Ability to manage multiple proposals with tight deadlines and high accuracy.

Responsibilities

• Participate in daily team scrum to review proposal priorities and progress.
• Review proposal requests, assess requirements and identify input from appropriate team leaders.
• Develop technical proposals based on templates and estimates for level of effort and fees.
• Conduct research and attend meetings with service line leaders to reflect expertise and competitive advantages.
• Review proposals with technical leaders; update per input and ensure client requirements compliance.
• Collaborate with Legal and Finance to produce complete proposal packages.
• Coordinate with fellow writers to review language for clarity and correctness.
• Contact clients/prospects to obtain additional information for proposal development.

Skills

Written communication

Analytical skills

Creative problem solving

Education

Bachelor's degree

Tools

Microsoft Office

Microsoft Copilot

Adobe InDesign

Deltek Vantagepoint

Job description

• Full-time
• Department: US - Corporate Proposals

Company Description

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory, fire/life safety, special inspection and testing projects.

SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.

SOCOTEC offers competitive salary and benefits, mentorship, training, and social activities.

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work.

We are seeking a Proposal Writer for our expanding Buildings & Real Estate (BRE)team, supporting SOCOTEC’s specialized building envelope, sustainability, energy efficiency, code advisory, commissioning, fire/life safety and special inspection/testing groups. This is a full-time role with expectation that minimum of 4 days per week are in-person in office, up to one day per week remote.

This role will be integral to supporting SOCOTEC’s specialized Buildings & Real Estate practice, with a specific focus on:

• Developing proposals for private and public-sector clients
• Strengthening SOCOTEC’s relationships in the marketplace with high-quality proposals and collateral that represent our sophisticated technical expertise
• Serving as an in-office resource for multiple service line leaders

Job Description

The Proposal Writer will develop and coordinate proposals and estimates under the direction of the Proposal Manager. This position is ideal for a self-motivated individual that works well independently and can coordinate multiple proposals through day-to-day interaction with clients and technical team leaders. As a Proposal Writer you will be integral to SOCOTEC’s success, providing a first point of interaction with our clients and defining the services they need.

Responsibilities include, but are not limited to:

• Participate in daily team scrum to review proposal priorities and progress.
• Review assigned proposal requests, assess proposal requirements and identify appropriate team leaders that will provide input on proposal scope and fees.
• Develop technical proposals based on existing proposal templates, and corresponding estimates for level of effort and fees.
• Conduct research, gather information, and attend meetings with service line leaders to ensure proposals reflect SOCOTEC’s expertise and competitive advantages.
• Review proposals and estimates with technical team leaders; update according to their input and ensure compliance with client requirements.
• Collaborate with internal Legal and Finance teams as necessary to produce complete proposal packages.
• Collaborate with fellow proposal writers, review proposal language for clarity, accuracy, grammar and spelling.
• Contact clients/prospects to obtain any additional information needed to develop the proposal and confirm proposal receipt.
• Collect, enter and maintain client and project data in our CRM platform (Deltek).
• Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback.

Qualifications

• Bachelor’s degree is required.
• 1 to 2 years of experience in proposal writing and estimating, with experience working at an architecture, engineering, marketing or consulting firm is desirable.
• Exceptional analytical, creative problem solving and written communication skills.
• Maintain composure and deliver high-quality work under tight deadlines while managing multiple proposals simultaneously.
• Strong organizational skills, with a focus on accuracy and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Familiar with Microsoft Copilot and Adobe Creative Suite (Adobe InDesign).
• Experience with Deltek Vantagepoint is desirable.

Additional Information

For more information, please visit www.socotec.us

Job Type: Full-Time, 4 days a week in office with one hybrid/ remote day

All your information will be kept confidential according to EEO guidelines.

SOCOTEC is an Equal Opportunity Employer.