Proposal Writer (Architectural/ Engineering/ Construction Industry)

SOCOTEC US; New York (NY); Hybrid; USD 50,000 - 75,000; Full time

Job summary

SOCOTEC US is seeking a Proposal Writer for the Buildings & Real Estate (BRE) practice to develop proposals and estimates. The role requires coordinating with service line leaders, legal, and finance to deliver competitive packages.

You will gather client needs, craft narratives, and refine templates to reflect SOCOTEC’s technical strengths in high-performance buildings and energy efficiency. Four in-office days are required with one hybrid/remote day.

Qualifications

• Bachelor’s degree is required.
• 1–2 years of experience in proposal writing and estimating.
• Experience at an architecture, engineering, marketing or consulting firm is desirable.
• Exceptional analytical, creative problem solving and written communication skills.
• Maintain composure and deliver high-quality work under tight deadlines while managing multiple proposals.

Responsibilities

• Develop and coordinate proposals and estimates under the direction of the Proposal Manager.
• Interact with clients and technical leads to define scope, timelines and fees.
• Prepare technical proposals based on templates and effort estimates.
• Research information and attend meetings with service line leaders to highlight SOCOTEC’s strengths.
• Ensure proposals comply with client requirements and are accurate and clear.
• Collaborate with Legal, Finance and other writers to assemble complete packages.

Skills

Analytical thinking

Written communication

Deadline management

Detail orientation

Education

Bachelor’s degree

Tools

Microsoft Office (Word, Excel, Outlook)

Adobe InDesign

Deltek Vantagepoint

Microsoft Copilot

Job description

Company Description

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory, fire/life safety, special inspection and testing projects. SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth. SOCOTEC offers competitive salary and benefits, mentorship, training, and social activities. SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®. We are seeking a Proposal Writer for our expanding Buildings & Real Estate (BRE) team, supporting SOCOTEC’s specialized building envelope, sustainability, energy efficiency, code advisory, commissioning, fire/life safety and special inspection/testing groups. This is a full-time role with expectation that minimum of 4 days per week are in-person in office, up to one day per week remote. This role will be integral to supporting SOCOTEC’s specialized Buildings & Real Estate practice, with a specific focus on:

• Developing proposals for private and public-sector clients
• Strengthening SOCOTEC’s relationships in the marketplace with high-quality proposals and collateral that represent our sophisticated technical expertise
• Serving as an in-office resource for multiple service line leaders

Job Description

The Proposal Writer will develop and coordinate proposals and estimates under the direction of the Proposal Manager. This position is ideal for a self-motivated individual that works well independently and can coordinate multiple proposals through day-to-day interaction with clients and technical team leaders. As a Proposal Writer you will be integral to SOCOTEC’s success, providing a first point of interaction with our clients and defining the services they need. Responsibilities include, but are not limited to:

• Participate in daily team scrum to review proposal priorities and progress.
• Review assigned proposal requests, assess proposal requirements and identify appropriate team leaders that will provide input on proposal scope and fees.
• Develop technical proposals based on existing proposal templates, and corresponding estimates for level of effort and fees.
• Conduct research, gather information, and attend meetings with service line leaders to ensure proposals reflect SOCOTEC’s expertise and competitive advantages.
• Review proposals and estimates with technical team leaders; update according to their input and ensure compliance with client requirements.
• Collaborate with internal Legal and Finance teams as necessary to produce complete proposal packages.
• Collaborate with fellow proposal writers, review proposal language for clarity, accuracy, grammar and spelling.
• Contact clients/prospects to obtain any additional information needed to develop the proposal and confirm proposal receipt.
• Collect, enter and maintain client and project data in our CRM platform (Deltek).
• Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback.

Qualifications

• Bachelor’s degree is required.
• 1 to 2 years of experience in proposal writing and estimating, with experience working at an architecture, engineering, marketing or consulting firm is desirable.
• Exceptional analytical, creative problem solving and written communication skills.
• Maintain composure and deliver high-quality work under tight deadlines while managing multiple proposals simultaneously.
• Strong organizational skills, with a focus on accuracy and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Familiar with Microsoft Copilot and Adobe Creative Suite (Adobe InDesign).
• Experience with Deltek Vantagepoint is desirable.

Additional Information

For more information, please visit www.socotec.us

Job Type: Full-Time, 4 days a week in office with one hybrid/ remote day

Salary: $50-75K

All your information will be kept confidential according to EEO guidelines.

SOCOTEC is an Equal Opportunity Employer.