Proposal Writer

CTIS, Inc.; Rockville (MD); Hybrid; USD 85,000 - 110,000; Full time

Job summary

CTIS, Inc. in Rockville, MD is seeking a Proposal Writer to own the full lifecycle of federal proposals.

You will craft, edit, and finalize compliant content for RFPs, RFIs, and RFQs, collaborating with the Business Development team and subject matter experts to produce persuasive submissions on time. The ideal candidate has 3–5 years in federal proposal or technical writing, strong RFP analytics, and excellent writing/editing skills, with proficiency in MS Office and SharePoint.

Qualifications

• Bachelors or equivalent in English, Communications, Technical Writing, Public Health, IT, or related field.
• 3–5 years of federal proposal or technical writing experience (HHS, DoD, DHA, DHS).
• Strong understanding of RFP structures, compliance requirements, and GovCon specifics.
• Excellent writing, editing, and organizational skills.

Responsibilities

• Develop, write, and edit proposal sections for federal RFPs/RFIs.
• Collaborate with Subject Matter Experts to collect inputs and tailor responses.
• Ensure compliance with solicitation requirements, templates, and style guides.
• Participate in color team reviews and incorporate feedback.
• Maintain boilerplate libraries and reusable content repositories.
• Support graphics, formatting, and layout for final submission packages.
• Track opportunities and assist with proposal schedules and deliverables.

Skills

Proposal writing

Technical writing

Editing

Communication

RFP analysis

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

SharePoint

GovWin

Awarded AI

Job description

Company Description

CTIS, Inc. is a health IT solutions provider that has supported federal health agencies, research institutions, and healthcare organizations for more than 30 years. The company designs and delivers secure, scalable, and compliant technology solutions that enhance how health data is captured, shared, and used to advance clinical research and public health. Its core expertise includes health and clinical research informatics, data strategy and advanced analytics, AI/ML and intelligent automation, cloud and application modernization, cybersecurity, and DevSecOps. CTIS is trusted across NIH, FDA, HHS, and DoD health environments and is known for translating complex health and mission challenges into measurable, outcome-focused solutions. The organization is committed to responsibly bridging health, data, security, and innovation.

Role Description

This is a full-time Proposal Writer role based in Rockville, MD with a hybrid work arrangement, allowing some work from home. The Proposal Writer will be responsible for the entire proposal lifecycle, that includes but not limited to creating, editing, and finalizing high-quality, compliant, and compelling proposal content in response to federal RFPs, RFIs, and RFQs. Working closely with the Business Development team, this role ensures all technical, management, and past performance volumes are persuasive and adhere strictly to solicitation instructions. Day-to-day responsibilities include analyzing RFP requirements, collaborating with subject matter experts and proposal managers, and organizing content to address technical, management, and pricing sections. The role also involves maintaining proposal templates and libraries, ensuring consistency of messaging, and adhering to deadlines and formatting guidelines. The Proposal Writer will work closely with cross-functional teams to refine technical narratives, improve clarity and impact, and support continuous improvement of the proposal development process.

Responsibilities

• Develop, write, and edit proposal sections (technical, management, past performance, resumes, etc.) for federal RFPs/RFIs.
• Collaborate with Subject Matter Experts to collect inputs and tailor responses.
• Ensure compliance with solicitation requirements, templates, and style guides.
• Participate in color team reviews and incorporate feedback.
• Maintain boilerplate libraries and reusable content repositories.
• Support graphics, formatting, and layout for final submission packages.
• Track opportunities and assist with proposal schedules and deliverables

Qualifications

• Bachelor’s degree in English, Communications, Technical Writing, Public Health, Information Technology, or a related field, or equivalent experience.
• 3-5 (three to five) years of experience in proposal writing or technical writing for Federal Government contracts (HHS, DoW, DHA, DHS).
• Detailed understanding of contract vehicles, terms and conditions, success factors, etc.
• Strong understanding of RFP structures and compliance requirements (especially in GovCon or Health IT).
• Excellent writing, editing, and organizational skills.
• Proficiency with Microsoft Office Suite and SharePoint; familiarity with proposal tools (e.g., GovWin, Awarded AI, or similar) a plus.
• APMP Foundation certification preferred but not required.
• Candidates should possess skills in Proposal Management and RFP analysis to coordinate proposal efforts and interpret solicitation requirements.
• Candidates should possess strong Technical Writing and Proposal Writing skills to create clear, persuasive, and compliant proposal content.
• Candidates should possess excellent Communication skills, including the ability to collaborate with technical, business, and leadership stakeholders.
• Experience working on proposals for federal health agencies or government contracts is highly beneficial.
• Strong attention to detail, organization, and ability to manage multiple deadlines in a fast-paced environment.
• Proficiency with standard office and collaboration tools (e.g., Microsoft Office, SharePoint, or similar platforms).
• Familiarity with health IT, clinical research, or public health domains is a plus.