Proposal Writer

Fountain; California (MO); On-site; USD 110,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k)

Paid time off

401(k)

Paid time off

Job summary

A leader in shared mobility solutions is seeking a detail-oriented Proposal Writer in California to support growth initiatives by developing persuasive responses to RFPs. The ideal candidate has a Bachelor's degree, 3+ years of experience in writing proposals, and strong project management skills. This role offers competitive pay and benefits.

Qualifications

• 3+ years of experience writing RFPs or proposals, preferably within transportation, logistics, or a related service industry.
• Strong project management and time management skills.
• Excellent writing, editing, and proofreading skills with attention to detail.

Responsibilities

• Develop, write, and edit proposal content in response to RFPs, RFIs, and RFQs.
• Coordinate the proposal process end-to-end, including timeline management and team assignments.
• Collaborate with subject matter experts to gather relevant information.

Skills

Writing

Editing

Project management

Time management

Education

Bachelor’s degree in Communications, English, Business, or a related field

Tools

Google Suite

Adobe Acrobat

Job description

Compensation $110,000.00 - $120,000.00/year

Job Description

WeDriveU is the leader in shared mobility solutions that connect communities, campuses, and workplaces. WeDriveU operates private shuttle and public transit systems across the U.S serving millions of passenger journeys a year. The company's 5,500+ team members operate 4,000 vehicles across 55 U.S. locations, providing safe, reliable and sustainable options as part of a global family of brands serving more than 1 billion bus and rail passengers on four continents. Visit wedriveu.com to learn more about our company, clients and career opportunities.

Position Overview

WeDriveU is seeking a detail-oriented and strategic Proposal Writer to support our growth initiatives by developing compelling, compliant, and persuasive responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other formal bid opportunities. This individual will collaborate closely with sales, operations, finance, HR, and marketing teams to produce high-quality proposals that clearly communicate WeDriveU’s value, capabilities, and differentiators in the transportation management industry.

Key Responsibilities

• Develop, write, and edit proposal content in response to RFPs, RFIs, and RFQs, ensuring accuracy, clarity, and compliance with submission requirements.
• Coordinate the proposal process end-to-end, including timeline management, team assignments, data gathering, and final submission.
• Collaborate with subject matter experts (operations, HR, safety, finance, recruiting, etc.) to gather relevant technical and business information.
• Translate complex operational and service information into clear, persuasive, and client-focused proposal language.
• Maintain a central repository of proposal templates, standard responses, resumes, case studies, and company data for reuse.
• Ensure consistency in tone, branding, and messaging across all submissions.
• Support presentations and post-submission clarifications as needed.
• Track win/loss data and provide insights for continuous improvement in proposal quality and effectiveness.
• Assist with developing executive summaries, capability statements, and supporting materials for new business pursuits.

Qualifications

• Bachelor’s degree in Communications, English, Business, or a related field.
• 3+ years of experience writing RFPs or proposals, preferably within transportation, logistics, government contracting, or a related service industry.
• Strong project management and time management skills with the ability to handle multiple deadlines simultaneously.
• Excellent writing, editing, and proofreading skills with attention to detail.
• Familiarity with proposal software or document management systems is a plus.
• Ability to work cross-functionally and adapt writing style to technical and non-technical audiences.
• Experience with government, university, or large corporate procurement processes preferred.

Preferred Skills

• Knowledge of public transit, shuttle operations, or transportation management services.
• Experience supporting bids for municipal, university, or corporate transportation contracts.
• Proficiency in Google Suite and Adobe Acrobat; familiarity with SharePoint or similar platforms.

About WeDriveU

WeDriveU powers mobility for organizations across the United States, operating fixed route shuttles, on-demand microtransit, and other passenger services that connect people to work, school, health care, and community. Our culture is safety first and people first. We invest in training, recognize great performance, and promote from within. We offer competitive pay and benefits that typically include medical, dental, vision, 401(k), paid time off, and other programs. Benefits and eligibility may vary by role and location.

EEO and Accommodations

WeDriveU is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status. If you need a reasonable accommodation for any part of the hiring process, please let us know.