Proposal Specialist II

Aecom2; New York (NY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

AECOM is seeking a Proposal Specialist II to support our Program Management marketing team on pursuits, including preparing formal and informal responses to client solicitations such as EOI, RFQ, RFP, and pre-qualification efforts. This hybrid role allows for a mix of remote and in-office work and may be based in multiple U.S.

locations including Arlington, VA; Annapolis Junction, MD; Philadelphia, PA. Responsibilities include managing RFQ/RFP responses, leading proposal strategy with capture

Qualifications

• Bachelor's degree + 2 years of experience collaborating within a marketing team to lead and support proposal/marketing activity within the AEC industry or a demonstrated equivalency of experience and/or education.
• Proficient in word processing programs (e.g., Microsoft Word), spreadsheet management (Excel), and presentation software (e.g., PowerPoint), as well as desktop publishing software (e.g., Adobe Creative Suite), graphics programs (e.g., InDesign, Adobe Illustrator, Adobe Acrobat, Photoshop).
• Developed knowledge of marketing best practices and procedures, work processes, and tools.
• A working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.
• Ability to produce accurate, compliant, and compelling work independently and with others.
• Proven organizational and administrative skills, including the ability to complete varied work tasks on schedule, and lead deliverable efforts by others; and the proven ability to manage documents.
• Excellent verbal and written communication skills; ability to write and edit proposal materials
• Ability to exercise discretion with confidential/ sensitive issues.

Responsibilities

• Manage responses to RFQ and RFP across multiple disciplines within Program Management.
• Lead or participate in proposal strategy development with capture teams and apply the win plan and discriminators.
• Develop proposal outlines and schedules to ensure compliance and timely delivery.
• Run proposal team meetings and manage revisions based on review direction.
• Gather materials from project teams and write/edit proposal content with strict client compliance.
• Coordinate graphics (org charts, maps, flow charts, matrices) with the graphics team.
• Coordinate with subconsultants to collect marketing materials for submissions.
• Perform QA/QC on proposal materials for grammar, consistency and accuracy.
• Execute final layout in InDesign and produce hard copies if required.

Skills

Proposal management

Marketing collaboration

Attention to detail

Communication skills

Discretion

Time management

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe InDesign

Adobe Illustrator

Adobe Acrobat

Adobe Photoshop

SharePoint

Microsoft Teams

Salesforce

Job description

AECOM is seeking a Proposal Specialist II to support our Program Management marketing team on pursuits, including partnering in the preparation of formal and informal responses to client solicitations, including expressions of interest (EOI), requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts.

This will be a hybrid position including a combination of both remote and in-office work schedules, that can be based in, but not limited to: Arlington, VA; Annapolis Junction, MD; Philadelphia, PA.

Job Responsibilities will include, but not be limited to:

• Responsible for managing responses to requests for qualifications (RFQ) and requests for proposals (RFP), across multiple disciplines within Program Management.
• Leads and/or participates in proposal strategy development and planning with capture teams and helps develop and apply the win plan, themes, and discriminators throughout marketing materials.
• Develop proposal outlines and schedule and manage them for compliance.
• Run proposal project team/proposal review meetings and manage proposal and presentation revisions based on direction from review teams.
• Proactively gather materials from project team and write, edit, and coordinate proposal content, maintaining compliance with client requirements.
• Coordinate graphics, including organization charts, maps, flow charts, and matrices, with graphics team.
• Coordinate with subconsultant companies to request and collect marketing materials for proposal submissions.
• Proactively conduct quality assurance/quality control on proposal/marketing materials through strong grammatical skills and attention to consistency and detail.
• Perform final layout in InDesign and produce hard copies if required.

Minimum Requirements

• Bachelor's degree + 2 years of experience collaborating within a marketing team to lead and support proposal / marketing activity within the AEC industry or a demonstrated equivalency of experience and/or education.
• Proficient in word processing programs (e.g., Microsoft Word), spreadsheet management (Excel), and presentation software (e.g., PowerPoint), as well as desktop publishing software (e.g., Adobe Creative Suite), graphics programs (e.g., InDesign, Adobe Illustrator, Adobe Acrobat, Photoshop).
• Developed knowledge of marketing best practices and procedures, work processes, and tools.
• A working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.
• Ability to produce accurate, compliant, and compelling work independently and with others.
• Proven organizational and administrative skills, including the ability to complete varied work tasks on schedule, and lead deliverable efforts by others; and the proven ability to manage documents.
• Excellent verbal and written communication skills; ability to write and edit proposal materials
• Ability to exercise discretion with confidential/ sensitive issues.

Preferred Qualifications

• Bachelor's degree in Journalism, English, Communications, Marketing or a related field.
• 3-4 years of proposal experience.
• Diplomacy with peers and internal clients in handling challenging situations
• Takes initiative and formulates creative ideas in proposals, presentations, and other marketing related areas
• An understanding of CRM and/or Salesforce experience is a plus.
• A professional demeanor and excellent interpersonal skills

Relocation assistance and/or per diem is not offered for this position.

This position does not include sponsorship for United States work authorization now or in the future

THIS POSTING IS FOR A CURRENT VACANCY, AND AECOM INTENDS TO FILL THIS POSITION NO SOONER THAN MARCH 10, 2027.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options , well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal