Proposal Specialist (FT - Hybrid)

Csg-Consultants,-Inc.; Foster City (CA); On-site; USD 55,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA/HRA

FSA & Transit

Job summary

CSG Consultants, Inc. is seeking a Proposal Specialist to lead proposal development for public agency clients across California and beyond. This role requires collaborating with cross-functional teams, drafting engaging content, and ensuring compliance with brand standards.

The candidate will manage timelines, coordinate with SMEs, and drive continuous improvement of proposal content and templates, with a strong emphasis on quality and client-focused messaging.

Qualifications

• Bachelor’s degree highly preferred, ideally in English, Marketing, Journalism or Communications.
• 3–5 years of marketing and proposal experience, preferably in the B2G market and A/E/C professional services industry.
• Strong analytical and critical thinking skills with ability to interpret requirements, think strategically, and anticipate customer needs.
• Excellent verbal and written communication skills with strong editing and content organization.

Responsibilities

• Review and interpret new solicitations to identify required content/response elements.
• Hold kick-off meetings, track addenda, manage team communications, schedules and status updates.
• Collaborate with proposal teams to identify win themes and strategic messages.
• Plan, assign and manage proposal content development for each pursuit with SMEs.
• Coordinate with subcontractors to obtain narratives and forms.
• Develop accurate, engaging content for non-technical requirements.
• Draft proposals, manage reviews and obtain final approvals.
• Proofread, edit, format, and produce final RFX responses as needed.
• Ensure content aligns with templates, brand guidelines and visuals.
• Produce or coordinate production of final RFX responses.
• Contribute to continuous improvement of proposal processes and templates.
• Participate in post-mortems and post-proposal materials.

Skills

Proposal development

Content development

Project management

Editing and proofreading

Communication

MS 365/Office

Adobe InDesign

Education

Bachelor’s degree in English/Marketing/Journalism/Communications

Tools

Microsoft Word

PowerPoint

Excel

Adobe InDesign

Illustrator

Photoshop

SharePoint

CRM/CMS/DAM

Job description

Exact compensation may vary based on skills, experience, and location.

We only consider candidates living locally or within the State of CA. We do not pay any relocation expenses.

Employees may be required to visit client locations, job sites, or other business-related locations in the course of their duties. In addition, employees may be assigned to clients whose business needs require driving as part of the employee's job responsibilities. Accordingly, employees assigned to positions requiring business-related driving must possess and maintain a valid driver's license.

JOB SUMMARY

The Proposal Specialist brings a wealth of proposal development experience, preferably in the B2G market and the architecture, engineering, and construction (A/E/C) field. In this role, the Proposal Specialist is responsible for efficiently managing all activities associated with the development and delivery of assigned proposals for existing and prospective public agency clients. The Proposal Specialist must be collaborative, able to lead multiple projects in a fast-paced environment and have the willingness to take on a variety of tasks in response to needs as they arise. The Proposal Specialist will work across multiple CSG business lines and regional offices that deliver a variety of services to public agencies throughout California and beyond. The Proposal Specialist duties will also include developing, maintaining, and enhancing proposal content as well as refining the tools and processes for maintaining content and developing proposals.

RESPONSIBILITES

Proposal Development

• Review and interpret new solicitations (RFXs) to identify required content/response elements.
• Hold kick-off meetings, track addenda, manage team communications, manage development schedules, and provide proposal status updates.
• Collaborate with proposal teams to identify win themes and strategic messages.
• Plan, assign and manage proposal content development for each pursuit, communicating effectively with SMEs/contributors to obtain information according to the proposal development schedule.
• Coordinate with subcontractors to obtain required narratives, forms, and other proposal information.
• Develop accurate, engaging, and compelling content to address non-technical proposal requirements including, for example, cover letters and executive summaries.
• Draft proposals, manage reviews by stakeholders and SMEs, and obtain final proposal approvals.
• Perform content assembly, proofreading, editing (grammar, spelling, comprehension, consistency), formatting, and production (as needed).
• Ensure that win themes and strategic messaging have been incorporated, proposals are tailored to prospective clients' needs, and all content is relevant and accurate.
• Ensure that all RFX technical requirements are met, and all text and graphical elements adhere to templates, brand guidelines, and visual presentation and communication standards.
• Produce or coordinate production of final RFX responses, whether electronic or hard copy.
• Contribute to the continuous improvement of the proposal team’s processes, tools, and content templates.
• Participate in proposal post-mortems.
• Assist with preparation of presentations/leave-behind materials for post-proposal interviews.
• Perform additional assignments per the Proposal Manager’s direction.

Content Development and Management

• Assist with the growth of content libraries, creating a “single source of truth” and ensuring that the latest content is readily available for reuse.
• Conduct research and interviews with technical staff to gather information for writing/editing project descriptions, resumes, and other marketing materials used in proposals.
• Through persistent fact-checking, version control measures, and related quality control functions, maintain the accuracy and currency of content including staff qualifications, project descriptions, value messaging, client data, photographs, and graphical elements.
• Assist with the development and/or implementation of software tools and processes to maintain the accuracy and integrity of all marketing content and data.
• Maintain Microsoft Word, PowerPoint, Excel, and Adobe InDesign templates.

QUALIFICATIONS

• Bachelor’s degree highly preferred, ideallyin English, Marketing, Journalism or Communications.
• 3-5 years of marketing and proposal experience, preferably in the B2G market and A/E/C professional services industry.
• Strong analytical and critical thinking skills, with the ability to interpret requirements, think strategically, and anticipate customer needs.
• Excellent verbal and written communication skills, including strong editing and content organization skills as well as the ability to clearly articulate complex ideas.
• Proficiency in both business and technical writing, paired with strong creative and persuasive writing skills.
• Proven project management skills and the ability to multi-task, prioritize competing tasks, problem-solve, and work effectively and respectfully with others to deliver high quality results within prescribed, stringent deadlines.
• Experience working in a fast-paced, high-pressure environment.
• Highly organized, self-directed, self-starting, and proactive.
• Ability to work both independently and within a team environment.
• Strong attention to detail.
• Proficiency with Microsoft 365/Office applications (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint) and collaboration tools.
• Experience with Microsoft Word templates, themes, styles, and advanced formatting functions.
• Experience with maintaining digital assets and marketing data utilizing CRM, CMS and/or DAM software.
• Knowledge of visual design principles.
• Experience with Adobe Creative Suite products including InDesign, Illustrator and Photoshop.

WORKING CONDITIONS

• Requires working in a sitting position at a computer for extended periods of time.
• May occasionally require lifting heavy objects and transporting small quantities of marketing materials.
• Work independently or in a team environment.
• May require visiting work sites and/or clients.
• On as needed basis working from home or at a CSG office location is required.
• Capacity to work in a very fast-paced and demanding work environment involving immovable deadlines and multiple concurrent projects.

Salary Range

$40.25 - $55 USD

Benefits Offered:

CSG’s comprehensive benefits package for full-time employees includes:

• Company subsidized medical, dental, vision insurance for employees and family coverage
• Health Savings Accounts (HSA) or Health Reimbursement Arrangement (HRA), depending on your selected health insurance plan
• Flexible Spending Accounts and Transit/Parking benefits
• Group and Voluntary Life insurance
• Long-Term Disability insurance
• Employee Stock Ownership program*
• 401(k) program with a company match*
• 15 days Paid Time Off (PTO), 12 paid company holidays
• California Paid Sick Leave (for part-time/as-needed employees)*
• Employee Assistance program
• Fitness Reimbursement program
• Professional Development program*

*Part-time employees are eligible to participate in these benefit offerings

CSG Consultants is an equal opportunity employer and makes employment decisions and provides employment opportunities based on merit, qualifications, potential and competency. We want to have the best available people in every job. CSG policy prohibits unlawful discrimination based on race, religion, color, creed, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, citizenship status, military and veteran status, age, disability, genetic information, or medical condition or any other consideration made unlawful by federal, state, or local laws. CSG Consultants, Inc. is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application process. Any applicant who requires accommodation to apply for or perform the essential functions of a job should contact the Human Resources Department and request such accommodation.

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