Proposal Specialist (Entry-Level/Remote-USA)

Syneos Health, Inc.; Town of Vermont (WI); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading biopharmaceutical solutions organization is looking for an Entry-Level Proposal Specialist to support proposal management. This remote role is ideal for recent graduates eager to learn about the clinical research industry and contribute to a detail-oriented team. Responsibilities include assisting with the proposal process and maintaining internal systems. The position offers training, mentorship, and an inclusive work culture.

Benefits

Company car or car allowance

Health benefits (Medical, Dental and Vision)

Company match 401k

Flexible paid time off (PTO)

Employee Stock Purchase Plan

Qualifications

• Detail-oriented and eager to learn.
• Strong written and verbal communication skills.
• Interest in proposal development.

Responsibilities

• Assist team members with proposal processes.
• Review and route RFPs to appropriate teams.
• Create project folders and upload documents.

Skills

Familiarity with Microsoft Office tools

Attention to detail

Strong communication skills

Team-oriented approach

Organizational skills

Education

Bachelor's degree in business, life sciences, or related field

Job description

Overview

Description

Proposal Specialist (Entry-Level/Remote-USA). Syneos Health is a leading fully integrated biopharmaceutical solutions organization built to accelerate customer success. We translate unique clinical, medical affairs and commercial insights into outcomes to address modern market realities. This role is remote-based in the USA and suitable for recent graduates or individuals with limited relevant experience who are eager to learn and contribute to a collaborative team.

Discover what our 29,000 employees, across 110 countries already know.

WORK HERE MATTERS EVERYWHERE

Why Syneos Health

• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to our Total Self culture – where you can authentically be yourself. Our Total Self culture is what unites us globally, and we are dedicated to taking care of our people.
• We are continuously building the company we all want to work for and our customers want to work with. When we bring together diversity of thoughts, backgrounds, cultures, and perspectives, we create a place where everyone feels they belong.

Responsibilities

Proposal Specialist (Entry-Level/Remote-USA)

Are you detail-oriented, curious, and ready to begin a meaningful career? We are seeking someone early in their professional journey who is eager to learn and contribute to a collaborative team that plays a key role in developing proposals for clinical research and pharmaceutical services.

This position is well suited for a recent graduate or someone with a bit of relevant experience who is interested in gaining practical exposure to the proposal process, project coordination, and the clinical research industry. Training, mentorship, and ongoing support are provided to help you build your skills.

What You’ll Do

As a Proposal Specialist, you’ll support our Global Proposal Management team by helping organize information, maintain internal systems, and keep things running smoothly behind the scenes. You’ll also have the opportunity to learn how we review and respond to Requests for Proposals (RFPs) and Requests for Information (RFIs) from clients.

Your responsibilities may include:

• Assisting team members with questions about proposal processes and tools
• Reviewing new RFPs and routing them to the appropriate proposal team, with guidance from your manager or senior colleagues
• Sending out internal notifications about new assignments
• Creating digital project folders (SharePoint sites) and uploading essential documents
• Entering and updating information in our CRM system (Salesforce) and internal workload reports
• Supporting the RFI team by compiling and formatting experience reports from internal databases
• Uploading team reports to SharePoint and helping track daily activity summaries
• Contributing to database maintenance and data cleanup projects
• Running basic data queries and reports, as requested

As you grow in the role, you’ll gain insight into how we scope and budget our services, interact with different departments, and communicate with clients through well-developed proposals.

What We’re Looking For

We’re seeking someone who is eager to learn and excited to be part of a collaborative, detail-focused team. Specifically, we’re looking for:

• A bachelor’s degree (ideally in business, life sciences, or a related field) — this is a requirement for the role
• Familiarity with Microsoft Office tools, especially Word and Excel
• A high level of attention to detail and accuracy
• Strong written and verbal communication skills
• A genuine curiosity about how our business works and a willingness to ask questions
• A positive, team-oriented approach and the ability to work cooperatively with others
• A focus on openness, honesty, and follow-through in day-to-day interactions
• An interest in proposal development and a desire to understand how we scope and communicate our services
• Comfort managing several small tasks or projects at once and staying organized

Some prior exposure to the clinical research or pharmaceutical industry is helpful but not required. We value potential and attitude just as much as experience.

Why Join Us?

This role offers the chance to start your career in a supportive and professional environment where your work has real impact. You’ll be part of a close-knit team that values communication, collaboration, and learning. Whether you’re organizing project details, maintaining data, or helping the team respond to new opportunities, your contributions will help shape the proposals that drive our business forward.

If you’re organized, curious, and ready to grow — especially in a role where proposal work plays a central part — we’d love to hear from you!

At Syneos Health, we believe in providing an environment and culture in which Our People can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality-of-life balance. Benefits for this position may include a company car or car allowance, Health benefits (Medical, Dental and Vision), Company match 401k, eligibility to participate in Employee Stock Purchase Plan, eligibility to earn commissions/bonuses based on company and individual performance, and flexible paid time off (PTO) and sick time. Paid sick time eligibility varies by location. Syneos complies with all applicable federal, state, and municipal paid sick time requirements.

Salary

The base salary range represents the anticipated low and high of the Syneos Health range for this position. Actual salary will vary based on qualifications, skills, competencies, and proficiency for the role.

Get to know Syneos Health

Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.

No matter what your role is, you’ll take the initiative and challenge the status quo with us. Learn more about Syneos Health at http://www.syneoshealth.com

Additional Information

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations when appropriate to assist employees or applicants to perform the essential functions of the job.

Summary

Under the supervision of the Director or Manager, this position performs confidential administrative duties and provides support to the Global Proposal & RFI team.

Equal Opportunity

Syneos Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, marital status, ethnicity, national origin, sex, gender, gender identity, sexual orientation, protected veteran status, disability or any other legally protected status and will not be discriminated against. If you are an individual with a disability who requires reasonable accommodations to complete any part of our application process, including the use of this website, please contact us at: [e-mail].