Proposal Specialist

AVI-SPL; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Proposal Coordinator to oversee proposal workflows and ensure all materials meet quality standards. In this pivotal role, you will manage the organizational aspects of proposals, coordinate schedules, and maintain professional relationships with sales personnel. The ideal candidate will thrive in a fast-paced environment, possess strong communication skills, and have a knack for analytical problem-solving. Join this dynamic team and contribute to continuous performance improvements while enjoying a collaborative office atmosphere. This is an excellent opportunity for those looking to make a meaningful impact in a professional setting.

Qualifications

• 2-3 years of experience in proposal work preferred.
• Strong organizational skills and attention to detail required.

Responsibilities

• Manage proposal documents and ensure compliance with deadlines.
• Coordinate internal flow and review of proposal outputs.

Skills

Organizational Skills

Communication Skills

Analytical Skills

Problem-Solving Skills

Ability to Work Independently

Attention to Detail

Ability to Balance Multiple Tasks

Education

High School Diploma

Bachelor of Arts (BA) in English

Bachelor of Sciences (BS)

Tools

Microsoft Office

Job description

Description

Job Summary: Responsible for providing consistency and oversight related to all proposal work utilizing workflows and processes defined. Responsible for all work related to proposal support.

Essential Duties and Responsibilities:

• Responsible for all organizational aspects and required response materials for day-to-day proposals ensuring security and integrity of all proposal documents
• Lead for coordinating internal flow and review of all proposal outputs
• Coordinates schedules and all associated meetings
• Creates proposal plan, schedules: tasks, internal milestones, defines SMEs required, compliance matrix, tailored template/outline, writing assignments, defines required collateral
• Provides case study, references (tracks usage) and project team bios
• Manages overall process of proposal work to ensure compliance and timelines
• Assists with proposal delivery in portal, etc. as applicable
• Contributes to continuous performance and quality improvements
• Helps to manage collateral in centralized database and ensures deadlines and quality standards are met
• Establish professional relationships with sales personnel
• Responsible to adhere to all training requirements and successfully implement in day-to-day work
• Complete any other work as assigned by GPC Manager

Skills and Abilities:

• Ability to balance multiple tasks with changing priorities
• Ability to work and think independently and ensure deadlines are met
• Strong organizational skills and excellent attention to detail
• Must have clear and professional communication skills (written and oral) both internally and externally
• Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
• Demonstrated seller focus and client communication skills
• Skills to work in a fast-paced environment
• Excellent analytical and structured problem-solving skills
• Proficient with Microsoft Office (Word, Excel, Outlook)

Education and/or Experience:

• Minimum of a high school diploma or equivalent
• Bachelor of Arts (BA) degree in English or Bachelor of Sciences (BS) or equivalent certifications preferred
• Minimum 2-3 years’ similar proposal and vendor form completion work experience preferred
• Demonstrated experience utilizing company intranet and Service Desk applications a plus

Working Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers).

Physical Requirements: The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Pay Type:

Min Base: $26.44/hr

Max Base: $31.25/hr

This pay range represents the base salary for this position. Actual compensation within the range will depend on a variety of factors including but not limited to experience, skills, and location.