Proposal Specialist

Ballard Spahr LLP; Philadelphia (Philadelphia County); Remote; USD 90,000 - 110,000; Full time

Job summary

Ballard Spahr LLP is seeking a Proposal Specialist to support its marketing and business development efforts. The role involves managing RFP responses, collaborating with attorneys, and ensuring timely delivery of proposals. The ideal candidate will have a bachelor's degree and 3-5 years of relevant experience, along with strong communication and project management skills.

Benefits

Excellent benefits package

Continuous learning opportunities

Diversity, Equity, and Inclusion initiatives

Generous paid time off program

Qualifications

• 3-5 years' experience in a proposal role required.
• Experience at a law firm or professional services firm preferred.
• Strong proficiency with Microsoft Office Suite.

Responsibilities

• Independently managing RFP responses.
• Coordinating with multiple departments to complete projects.
• Maintaining proposal milestones schedule.

Skills

Communication

Detail-Oriented

Project Management

Client Service

Growth Mindset

Education

Bachelor's degree in marketing, business, communications, or writing

Tools

Microsoft Office Suite

Job description

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About Us

Ballard Spahr is a renowned national law firm with 750 lawyers and more than 500 business professionals and paralegals across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Department: Marketing/Communications

About Us

Ballard Spahr is a renowned national law firm with 750 lawyers and more than 500 business professionals and paralegals across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr LLP seeks a dynamic and successful marketing and business development professional to join the Ballard Spahr team as a Proposal Specialist supporting the firm's efforts to respond to requests for proposals within the guidelines of the firm strategy, business development, and client relationship management goals. The successful candidate will report directly to the Senior Proposal Manager while working collaboratively with lead attorneys and Business Development Managers on strategy and positioning, as well as key stakeholders across legal departments. This is a remote position.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
  
  

Your Role

As a Proposal Specialist within our Marketing & Business Development team, your responsibilities include but are not limited to:

• Independently managing RFP responses
• Interacting with Legal Pricing/Project Management, Risk Management, Finance/Accounting, Human Resources, Information Systems, legal administrative assistants, and partner firms to coordinate and complete projects.
• Being responsible for Persuit RFP intake, determining the relevant attorneys and Business Development team members to be notified of the RFP request, and identifying proposal support for the submission.
  
  

This position will maintain proposal milestones schedule such as issue and review dates, kickoff meetings, planning sessions, drafting and review, and delivery dates ensuring (i) full understanding of business requirements and strategy; (ii) a smooth production process; (iii) an intelligent, professional, accurate and compelling final product; and (iv) timely delivery of the finished product. In addition, this position will be responsible for the coordination of an experience database rollout.

What We’re Looking For

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Excellent writing, editing and proofreading skills, the ability to communicate effectively with a high level of professionalism.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• Project Management: Excellent planning, executing, completing and controlling projects and have a solid understanding of the RFP and proposal process in a law firm setting.
• Client Service and Teamwork: Professional demeanor with exemplary client service orientation and a team player who can work collaboratively with multiple departments in the firm.
  
  

Required Experience

A bachelor’s degree, preferably with course work in marketing, business, communications, and/or writing, with 3-5 years' experience in a proposal role required, and experience at a law firm or other professional services firm preferred. Exemplary client service and teamwork skills, and a strong proficiency with the Microsoft Office Suite, with a basic understanding of systems in general.

Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. The salary range for this position is from $90,000 - $110,000 depending upon experience and location.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Law Practice

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