Proposal Specialist

Black & Veatch Corporation; Overland Park (KS); Hybrid; USD 88,000 - 131,000; Full time

Job summary

Black & Veatch Corporation, headquartered in the United States, is seeking a Proposal Specialist to coordinate end‑to‑end proposal development across multiple sites, including Overland Park, KS. You’ll lead milestone meetings, manage schedules, and ensure on‑time delivery of high‑quality content that aligns with client requirements.

The role emphasizes collaboration with project managers and subject matter experts, leveraging InDesign and PowerPoint to produce competitive proposals.

Qualifications

• Bachelor's Degree or Equivalent Experience.
• 4+ years related experience.
• Onboarding requirements (criminal/civil background check, drug screen, motor vehicle records search) may apply.

Responsibilities

• Coordinate proposal development from kickoff through submission, managing schedules, tasks, and deliverables.
• Lead milestone meetings to align the team, address risks, and keep proposals on schedule.
• Track progress and action items in pursuit plans to ensure accountability and timely delivery.
• Collaborate with project managers and SMEs to craft strategic, client‑focused messaging.
• Ensure brand and quality standards across all proposal materials.
• Tailor resumes, project descriptions, and content to meet client requirements.
• Create and refine proposal templates and graphics using InDesign and PowerPoint in collaboration with Graphic Designer.
• Support pursuit strategy, including win themes, competitive insights, and capture planning.
• Promote best practices and contribute to process improvements.

Skills

Strong communication

Facilitation skills

Proactive

Organized

Education

Bachelor's Degree or Equivalent Experience

Tools

InDesign

PowerPoint

Job description

Proposal Specialist

Location: Overland Park, KS, US; Greenwood Village, CO, US; Houston, TX, US; Cary, NC, US

Company: Black & Veatch Family of Companies

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company :Black & Veatch Corporation

Opportunity Type :Staff

Project Only Hire :No

Why Black & Veatch?

At Black & Veatch, you’ll be part of work that matters—designing, creating, and building the infrastructure communities rely on every day, from concept through execution.

We care about how the work gets done as much as what we build. Safety is built into every decision, and people look out for each other—speaking up, collaborating, and doing the right thing because it affects real lives.

You’ll work alongside teams solving complex challenges and turning ideas into solutions that perform in the real world—gaining hands‑on experience across projects, technologies, and disciplines.

Ownership shows up in how we work. We take responsibility for outcomes, follow through on commitments, and take pride in what we deliver. As a 100% employee‑owned company, employees share in the long‑term success we build together.

With flexible ways of working and meaningful development opportunities, you’ll build a career you can be proud to stand behind.

The Opportunity

As a Proposal Specialist, you’ll play a pivotal role in shaping winning strategies and delivering high-quality proposals that make a real impact. In this role, you will:

• Coordinate proposal development from kickoff through submission, managing schedules, tasks, and deliverables.
• Lead milestone meetings to align the team, address risks, and keep proposals on schedule.
• Track progress and action items in pursuit plans to ensure accountability and timely delivery.
• Collaborate with project managers and SMEs to craft strategic, client‑focused messaging.
• Ensure brand and quality standards across all proposal materials.
• Tailor resumes, project descriptions, and content to meet client requirements.
• Create and refine proposal templates and graphics using InDesign and PowerPoint and in collaboration with Graphic Designer.
• Support pursuit strategy, including win themes, competitive insights, and capture planning.
• Promote best practices and contribute to process improvements.

Key Responsibilities

• Coordinate proposal development from kickoff through submission, managing schedules, tasks, and deliverables.
• Lead milestone meetings to align the team, address risks, and keep proposals on schedule.
• Track progress and action items in pursuit plans to ensure accountability and timely delivery.
• Collaborate with project managers and SMEs to craft strategic, client‑focused messaging.
• Ensure brand and quality standards across all proposal materials.
• Tailor resumes, project descriptions, and content to meet client requirements.
• Create and refine proposal templates and graphics using InDesign and PowerPoint and in collaboration with Graphic Designer.
• Support pursuit strategy, including win themes, competitive insights, and capture planning.
• Promote best practices and contribute to process improvements.

Minimum Qualifications

• Bachelor's Degree or Equivalent Experience.
• 4+ years related experience.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

• Bachelor's Degree in Marketing, Communication, or a related field
• Proficiency in InDesign and PowerPoint is required.

Preferred Skills:

• Strong communication and facilitation skills.
• Highly proactive and organized, with attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.

Work Environment/Physical Demands

Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments.

Compensation Transparency

In accordance with local requirements, the annual compensation ranges for this role are listed below by state or jurisdiction and reflect the applicable office location(s) within each. Final compensation is determined based on factors such as skills, experience, qualifications, internal alignment, geographic location, and other factors permitted by law.

• State of Colorado:

$87,516 - $131,274

Salary Plan

PUR: Pursuits

Job Grade

015

Black & Veatch endeavors to make www.bv.com/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at [phone] or via our accommodations request form . This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.

To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.

A variety of additional benefits are available to our professionals, including a company‑matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre‑taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance‑based bonus program.

We are proud to be a 100 percent ESOP‑owned company. As employee‑owners, our professionals are empowered to drive not only their personal growth, but the company's long‑term achievements - and they share in the financial rewards of the success through stock ownership.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.