Proposal Specialist

Hennebery Eddy Architects; Bend (OR); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive health plan options

Flexible paid time off

Cell phone stipend

Monthly transportation allowance

Paid volunteering days

Community service scholarship

Sabbatical program

Reimbursements for professional development

Job summary

EmergencyMD is looking for a Proposal Specialist to lead proposal development, ensuring alignment with brand standards. This role requires proficiency in Adobe InDesign and a collaborative approach working with various teams.

The ideal candidate will have a minimum of four years of experience in the AEC industry and a bachelor’s degree in a related field. The position also offers a comprehensive benefits package including competitive health plans and paid time off.

Qualifications

• Minimum of four years of relevant professional experience, with at least two years in the AEC industry.
• Strong project management and ability to independently drive proposals from start to finish.
• Clear communicator with strong judgment under deadline pressure.

Responsibilities

• Lead the proposal development process with project teams and firm leadership.
• Edit and synthesize content from multiple contributors into a unified firm voice.
• Maintain and navigate the firm’s marketing database (Cosential/Unanet).

Skills

Project management

Adobe InDesign

Adobe Creative Suite

Persuasive writing

Time management

Education

Bachelor’s degree in marketing, communications, journalism, architecture/design

Tools

Microsoft Office

Job description

Description

Hennebery Eddy Architects has an established brand and an expanding regional and national presence. The Proposal Specialist plays a central role in our strategic and collaborative pursuit process. Successful proposals are both thoughtful and visually compelling - they are vital to securing new work and advancing our mission. In this role, you will partner with staff at every level of the firm and in multiple office locations to produce customized, high-quality proposals that clearly communicate our values, experience, and design approach. We are looking for someone who takes personal ownership of their work, thrives in a fast-paced environment, works efficiently on multiple deadlines, and is invested in continual improvement of skills and process. This position can be located in one of our studio locations – Portland, OR, Bend, OR, or Bozeman, MT.

Responsibilities

Proposal & Pursuit Coordination

• Lead the proposal development process from kick‑off through final production, working collaboratively with project teams, firm leadership, and external partners.
• Plan, format, edit, proof, and package proposal and qualification documents to ensure clarity, compliance, and alignment with brand standards.
• Customize strategy, value proposition, and differentiation messaging for each pursuit.
• Support interview preparation through development of visual aids, graphics, and collateral.

Design & Content Development

• Develop and refine layout in Adobe InDesign for readability, aesthetics, and brand consistency.
• Edit and synthesize content from multiple contributors into a unified firm voice.
• Draft original written content describing architectural process, project approach, alignment with client goals, and firm values.
• Create and update custom infographics and graphics in Adobe Creative Suite.

Database & Marketing Support

• Maintain and navigate the firm’s marketing database (Cosential/Unanet), including project data, resumes, metrics, and photography.
• Provide graphic, research, and content support to Marketing Managers and Business Development leaders, assist with collateral and online content as needed.

Skills & Strengths

• Strong project management and ability to independently drive proposals from start to finish.
• Advanced proficiency in Adobe InDesign and Adobe Creative Suite.
• Skilled editor and persuasive writer with exceptional attention to detail.
• Clear communicator with strong judgement, time management, and the ability to manage multiple priorities under deadline pressure.
• Comfortable working with firm leadership and adapting to high-demand schedules.

Qualifications

• Minimum of four years of relevant professional experience with at least two years in the architecture/engineering/construction (AEC) industry.
• Bachelor’s degree in marketing, communications, journalism, architecture/design, or a related combination of education and experience.
• Proficiency in Adobe Creative Suite and Microsoft Office.

Benefits

Hennebery Eddy offers a comprehensive benefits package including but not limited to competitive health plan options, flexible paid time off, cell phone stipend, monthly transportation allowance, paid volunteering days, a community service scholarship, a sabbatical program, and reimbursements for professional development, licensure, and certification.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Hennebery Eddy Architects, Inc., is an Equal Opportunity Employer, including Veterans and Disabled.