Proposal Specialist

ABM Industries Inc.; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

ABM Industries Inc. is seeking a Proposal Specialist for the Deal Desk, responsible for planning, developing, and delivering bids, RFP responses, and presentations to a diverse client base including aviation, education, healthcare, and government.

You will coordinate with subject matter experts and executives to craft compelling proposals, manage timelines, and ensure alignment with corporate branding and RFP requirements, while leading cross-functional teams to meet client deadlines.

Qualifications

• Bachelor’s degree in Business Administration, English, Technical Writing, Marketing, Communications, Public Relations or Journalism.
• At least 2 years of experience in sales proposal response development and managing multiple projects.
• Skilled in project management, leading meetings, and persuasive writing.
• Excellent communication and conflict resolution skills.
• Proficient in Microsoft Office Suite and AI tools.

Responsibilities

• Proofread and edit written documents and provide ideas to enhance bids.
• Research, write, and assemble client proposals, bids, and presentations aligned with RFPs and brand guidelines.
• Lead strategy meetings and act as project manager to meet client deliverables.
• Develop value proposition through client analysis and competitive intelligence.
• Collaborate with subject matter experts and executives to identify winning bid strategies.
• Provide content rewrites and updates for the proposal library.
• Handle assigned projects outside proposals, including presenting new tools to internal teams.
• Manage multiple projects simultaneously.

Skills

Project management

Leading meetings

Technical writing

Persuasive writing

Communication

AI tools

Microsoft Office

Time management

Education

Bachelor’s degree in Business Administration, English, Technical Writing, Marketing, Communications, Public Relations or Journalism

Tools

Microsoft Office Suite

AI tools

Job description

The ABM Deal Desk is part of the Sales Excellence team, managing proposals for facility and technical solutions to aviation, commercial, education, manufacturing, healthcare, and government clients. The Proposal Specialist manages the planning, development, executables, and delivery of assigned bids, presentations, and RFP responses to our customers that effectively convey solutions, capabilities, and differentiators. This position coordinates with subject matter experts ranging from operational to executive staff to provide key capabilities and solutions for our customers and internal clients. This position reports to a Deal Desk Manager.

Proofread and edit written documents and provides ideas, suggestions, and concept development to enhance bids and proposals.

Research, write, and assemble client specific proposals, bids and presentations using relevant business software; ensuring content is consistent with RFP requirements, Deal Desk, and corporate brand guidelines.

• Interpret complex information and writes per target audience

Lead strategy/planning meetings and serve as the project manager to clarify client requirements and delegate tasks to ensure client deliverables are met.

Lead the team through value proposition development - Applying client analysis and competitive intelligence.

Partner with subject matter experts, management, and executives to identify a winning bid strategy and messaging tailored to a target audience

30%

Research, analyze, and derive insights from information to ensure driving of key selling messages in the bid.

Establish priority for bid tasks and works with resources and management to assure understanding of priorities and ability to meet deadlines.

20%

Regularly communicates project status, identifies obstacles/deviations/delays, and assigns task(s) to address the issues on any deviations to delivery timeline

Routinely provide content rewrites, feedback, and updates for the proposal library.

Assigned special projects outside of proposals such as presenting new tools to the internal teams, collaborating with other departments, and cross-utilization.

Performs other related duties as assigned by management

Qualifications

Bachelor’s degree in Business Administration, English, Technical Writing, Marketing, Communications, Public Relations or Journalism.

Must have at least 2 years of experience in sales proposal response development, and managing multiple projects

• Skilled in project management
• Skilled in leading meetings
• Proven expertise in technical and persuasive writing
• Excellent communication and conflict resolution skills

Highly skilled in the use of Microsoft Office Suite, and use of AI tools.

Excellent time management and prioritization skills

Preferred

• Able to work independently setting priorities and managing work

Advanced ability to understand a client’s business, technology and process needs, and translate into actionable, industry-leading services solutions

Provide guidance and expertise to stakeholders to create persuasive language for RFP responses and presentations

Combine technical expertise with business acumen to provide vital, detailed information about how an ABM solution can deliver business value to its clients

Identify problems/roadblocks and creatively generate ideas to achieve resolution while considering the risks associated with each option and selecting the option that has the best risk/reward

Manages multiple projects simultaneously

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

• Locations Sugar Land, TX, United States Atlanta, GA, United States