Proposal Operations Manager

Leisnoi, Inc.; Anchorage (AK); On-site; USD 110,000 - 170,000; Full time

Job summary

Leisnoi Government Services, LLC is seeking a Proposal Operations Manager to drive the end-to-end proposal lifecycle for federal contracts, balancing strategic planning with hands-on writing, editing, and formatting. This remote role supports executive leadership and cross-functional teams to win high-stakes opportunities.

The ideal candidate has 5–7+ years in GovCon proposal management, deep knowledge of Shipley methodologies, and strong FAR/DFARS experience, with a track record of multi-volume

Qualifications

• 5-7+ years of progressive experience directly managing and writing proposals in the federal government contracting (GovCon) sector.
• Deep, practical knowledge of the Shipley Associates Proposal Guide (or equivalent industry best-practice methodology).
• Strong working comprehension of FAR, DFARS, and the standard federal procurement lifecycle.
• Bachelor's degree in English, Communications, Business, Marketing, or a related field.
• Proven track record of managing complex, multi-volume federal bids (e.g., IDIQs, GWACs, task orders) resulting in competitive awards.

Responsibilities

• Collaborate closely with executive leadership to establish and execute the Leisnoi Proposal Process.
• End-to-End Proposal Management: Lead the complete proposal lifecycle from pre-RFP planning and strategy development through post-submission activities, ensuring absolute adherence to solicitation requirements.
• Compliance & Strategy Alignment: Deconstruct complex RFPs, RFQs, and RFIs to develop rigorous compliance matrices, detailed proposal outlines, and responsive bid strategies. Ensure 100% compliance with FAR, DFARS, and agency-specific regulations.
• Schedule & Resource Management: Develop, maintain, and enforce strict proposal schedules. Coordinate inputs from cross-functional teams, including SMEs, pricing analysts, partners, and executive leadership, to ensure milestones are met.
• Color Team Reviews: Facilitate and manage structured milestone reviews (Pink, Red, Gold, White Glove) adhering to Shipley-based methodologies.
• Data Call & Teaming Coordination: Manage partner data calls, teaming agreements, and subcontractor inputs, ensuring all external contributions align with Leisnoi's win strategy and compliance standards.
• Consultants and Surge: Work with external consultant resources as needed and ensure their integration in the Proposal Management Process.
• Technical Writing & Synthesis: Translate highly technical concepts provided by SMEs into clear, compelling narrative; provide guidance and quality control for AI-generated technical content.

Skills

Proposal writing

Federal contracts

Leadership

Education

Bachelor's degree

Tools

Shipley methodology

MS Office

SharePoint

GovWin/SAM.gov CRM tools

Job description

Job Title

Proposal Operations Manager

Education

Bachelor's Degree

Location

Remote (Virtual) - US - US (Primary)

Career Level

Manager

Category

Corporate, Marketing/Communications, Operations, Programs/Projects

Salary Grade

Date Needed By

Job Type

Full-time

Travel

Job Description

JOB DESCRIPTION

PositionTitle: Proposal Operations Manager

Company: Leisnoi Government Services, LLC

Location: Remote

Reportsto: Chief Executive Officer

JobStatus: Regular Full -Time

FLSAStatus: Exempt

Position Summary:

Leisnoi Government Services, LLC (LGS), an Alaska Native Owned Corporation dedicated to delivering exceptional value to our federal clients and Alaska Native Shareholders, is seekinga mission-critical rolefor a Proposal Operations Manager that sits at the intersection of strategic process management and tactical content execution. In this position, you will be the driving force behind our proposal operations, directlyimpactingour corporate growth, win rates, and market expansion. The ideal candidate mustpossessthe agility to seamlessly pivot between orchestrating the comprehensive proposal lifecycle and diving deep into hands-on writing, editing, and formatting. If you are a relentless, detail-oriented leader who thrives under the pressure of federal deadlines andpossessesa deep understanding of government procurement, we invite you to join our team of dedicated professionals

Key Responsibilities

• Collaborate closely with executive leadership toestablishand execute the LeisnoiProposal Process.

• End-to-End Proposal Management:Lead the complete proposal lifecycle from pre-RFP planning and strategy development through post-submission activities, ensuring absolute adherence to solicitation requirements.

• Compliance & Strategy Alignment:Deconstruct complex RFPs, RFQs, and RFIs to develop rigorous compliance matrices, detailed proposal outlines, and responsive bid strategies. Ensure 100% compliance with FAR, DFARS, and agency-specific regulations.

• Schedule & Resource Management:Develop,maintain, and enforce strict proposal schedules. Coordinate inputs from cross-functional teams, including Subject Matter Experts (SMEs), pricing analysts, partners, and executive leadership, to ensure milestones are met without exception.

• Color Team Reviews:Facilitateand manage structured milestone reviews (Pink, Red, Gold, White Glove) adhering to Shipley-based methodologies. Synthesize feedback and implement recovery plans to elevate proposal maturity and competitiveness.

• Data Call & Teaming Coordination:Manage partner data calls, teaming agreements, and subcontractor inputs, ensuring all external contributions align with Leisnoi Government Services' win strategy and compliance standards.

• Consultants and Surge:Work with external consultant resources as needed and ensure their integration in the Proposal Management Process.

SupportingContent Production & Tactical Execution

• Technical Writing & Synthesis:Translate highly technical and complex concepts provided by SMEs into clear, compelling, and persuasive proposal narratives that clearly articulate our value proposition and win themes.In addition,provideguidance andqualitycontrol for AI-generated technicalcontent. Work with Technical SMEs and contributors to support efficient and ethical use of AI tools to draft technical content.

• Editing & "One Voice" Standardization:Perform rigorous copyediting and substantive editing to ensure consistency, clarity, and a seamless "one-voice" flow across multi-author documents.

• Formatting & Desktop Publishing:Execute high-level document formatting, ensuring meticulous adherence to strict RFP font, margin, page count, and layout constraints.

• Visual Communication:Collaborate closely with graphic designers (or independently conceptualize graphics) to develop impactful visual aids, flowcharts, and organizational charts that effectively complement the written narrative.

• Content Library Management:Cultivate, update, andmaintaina centralized repository of reusable proposal content, boilerplate text, past performance citations, and corporate resumes.

Required Qualifications

• Experience:A minimum of 5-7+ years of progressive experience directly managing and writing proposals in the federal government contracting (GovCon) sector.

• Methodology Expertise:Deep, practical knowledge of the Shipley Associates Proposal Guide (or equivalent industry best-practicemethodology).

• Regulatory Knowledge:Strong working comprehension of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and the standard federal procurement lifecycle.

• Education:Bachelor's degree in English, Communications, Business, Marketing, or a related field (equivalent professional experience may be substituted).

• Demonstrated Success:A proventrack recordof managing complex, multi-volume federal bids (e.g., IDIQs, GWACs, task orders) resulting in competitive awards.

Preferred Skills & Competencies

• Exceptional Soft Skills:High emotional intelligence and leadership presence, with the ability to manage laterally and upwardly to keep executives and SMEs on schedule.

• Pressure Management:Unshakeable composure and exceptional time-management skills whenoperatingunder immovable deadlines and rapidly shifting priorities.

• AI Development Experience: Familiarity with AI prompt engineering and automated proposal development toolsin order tobestutilizeour Awarded AI platformandreinforcebest practices.

• Technical Proficiency:Expert-level mastery of the Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.

• Collaborative Platforms:HighproficiencyinutilizingSharePoint, Microsoft Teams, and secure document management systems for collaborative drafting and version control.

• CRM & Pipeline Tools:Familiarity with federal market intelligence and pipeline tools such as GovWin IQ, SAM.gov, and CRM systems (e.g., Salesforce).

• Certifications:APMP (Association of Proposal Management Professionals) Certification (Foundation level or higher) is highlypreferred

What We Offer

• Competitive salarycommensuratewith experience.

• Performance-based incentives and commission structure tied to contract wins.

• Comprehensive benefits package including health insurance, 401(k) matching, paid time off, and professional development opportunities.

• Unique opportunities for personal growth and meaningful community impact as part of an ANC

Leisnoi is an Equal Opportunity Employer

Leisnoi considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran'sstatusor any other legal protected status.Pursuant toThe Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Leisnoi Corporation, may legally grant certain preference in employment opportunities to Leisnoi Shareholders and their Descendants. EOE/AA/M/F/D/V

# of Hires Needed

1

Exemption Type

Exempt