Proposal Operations Lead - Government Contracts

KBR Careers; Columbia (MD); On-site; USD 86,000 - 129,000; Full time

Benefits offered by this job

401K plan

Medical

Dental

Vision

Life insurance

AD&D

Flexible work schedule

Paid time off

Career development

Job summary

KBR seeks a Proposal Coordinator to lead the administrative and organizational aspects of the proposal development process for federal, state, and local opportunities. You will collaborate with Capture Managers, Proposal Managers, and the Proposal Production Team to ensure compliance with RFP requirements, proper formatting, and on-time submission.

Ideal candidates have 5–8+ years in proposal coordination within government contracting, strong FAR/DFARS knowledge, and proficiency with tools like

Qualifications

• 5–8+ years of experience in proposal coordination, editing, or production within government contracting.
• Strong understanding of FAR, DFARS, and agency‑specific procurement requirements.
• Proficiency with proposal tools such as SharePoint, Awarded AI, Deltek, GovWin, VisibleThread.
• Exceptional attention to detail, organization, communication, and time‑management skills.
• Ability to work under pressure, manage multiple deadlines, and support large, multi‑disciplinary proposal teams.
• Bachelor’s degree in English, Communications, Marketing, or a related field.

Responsibilities

• Analyze RFPs, RFIs, and RFQs—including Sections L and M—and develop detailed compliance matrices, annotated outlines, and structured templates.
• Interpret proposal instructions and advise Proposal Managers and Capture leads on submission requirements, formatting standards, and compliance risks.
• Maintain strict document version control and ensure compliance throughout the proposal lifecycle.
• Leverage approved AI-enabled tools, where appropriate, to support requirements analysis, compliance reviews, content organization, and process efficiency while maintaining human oversight, confidentiality, and proposal quality standards.
• Coordinate color team reviews and production phases, and ensure timely submission deadlines.
• Collaborate with graphics and production teams to support layout, charts, and visual content.
• Liaison between PM and Documentation Specialists for creation of compliant, electronic-ready proposal packages.
• Manage final quality checks, PDF optimization, and file naming conventions.
• Support the Contracts Manager with electronic submissions through government portals (e.g., SAM.gov, agency-specific systems).
• Maintain organized digital repositories (SharePoint PMC or similar), assign permissions, ensure version histories and naming conventions.

Skills

Proposal coordination

Editing

Production

Attention to detail

Time management

Communication

Education

Bachelor’s degree in English, Communications, Marketing, or related field

Tools

SharePoint

Awarded AI

Deltek

GovWin

VisibleThread

Job description

KBR seeks a Proposal Coordinator to lead the administrative and organizational aspects of the proposal development process for federal, state, and local opportunities. You will collaborate with Capture Managers, Proposal Managers, and the Proposal Production Team to ensure compliance with RFP requirements, proper formatting, and on-time submission.

Ideal candidates have 5–8+ years in proposal coordination within government contracting, strong FAR/DFARS knowledge, and proficiency with tools like