Proposal/Marketing Coordinator 3

KCI; New York (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation package

Family-friendly benefits

Collaborative working environment

Job summary

A leading engineering and consulting firm in New York is seeking a Proposal/Marketing Coordinator to lead proposal development across various service lines. The ideal candidate will have a minimum of 3 years of experience in proposal leadership, proficiency in CRM databases like Microsoft Dynamics, and Adobe InDesign skills. Responsibilities include preparing proposals, coaching teams for client interviews, and managing project information. The firm offers a competitive compensation package and is committed to diversity and inclusive hiring.

Qualifications

• Minimum of 3 years experience leading proposals is required.
• Experience with RFQ/P documents and proposal checklists.
• Ability to conduct background research for supporting materials.

Responsibilities

• Lead various pursuit teams in developing proposals and presentations.
• Demonstrate CRM database experience for tracking project leads.
• Prepare and coach technical teams for client interviews.

Skills

Understanding of proposal/procurement process

CRM database experience

Time management

Adobe InDesign

Team leadership

Education

Bachelor’s degree in marketing, communications, journalism, or related field

Tools

Microsoft Dynamics

Unanet (Cosential)

Deltek Vision

Adobe Photoshop

Adobe Illustrator

Job description

Overview

At KCI, we’re building an enduring community that provides unparalleled value to our employee‑owners. We design and deliver world‑class solutions, and invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated, and we are motivated to better ourselves, each other, and the world around us.

The Company

KCI Technologies, Inc. is a 100% employee‑owned engineering, consulting, and construction firm serving clients throughout the United States. We are recognized as an industry leader, employing cutting‑edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning. KCI is currently ranked #56 on Engineering News‑Record’s list of the Top 500 design firms in the nation.

Benefits

We offer a competitive compensation package, family‑friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

KCI is committed to building a diverse and inclusive staff, and encourages women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply.

KCI Technologies, Inc. is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Duties, Responsibilities & Other

The proposal/marketing coordinator will demonstrate a firm understanding of the proposal/procurement process, ideally from prior AEC industry experience. The marketing coordinator leads various pursuit teams in developing proposals and presentations that position KCI to win projects across our many service lines. A qualified candidate will demonstrate the ability to learn our services, unique value propositions (UVPs), and corporate structure to effectively present the firm’s qualifications and win new projects. This individual must be an excellent time manager (capable of leading several pursuits at once) and motivated by growth opportunities.

The Marketing Coordinator Will

• Read RFQ/P documents thoroughly and prepare proposal checklists that list client submission requirements and identify proposal team action items.
• Demonstrate experience with a CRM database; Microsoft Dynamics, Unanet (Cosential), or Deltek Vision (preferred).
• Demonstrate experience with Adobe InDesign. Experience with additional programs, including Adobe Photoshop and Illustrator, is preferred.
• Understand the SF 330 / Architect‑Engineer Qualifications process (experience preferred).
• Lead pursuit teams on kickoff calls to develop winning strategies, assign team responsibilities and establish deadlines.
• Prepare presentations and coach technical teams in preparation for client interviews.
• Track future project leads and update information regularly in the CRM database.
• Enter and update personnel and project information in the CRM database to maintain accurate records.
• Work with technical project managers and marketing content/support team to develop comprehensive materials highlighting KCI’s staff and capabilities.
• Conduct background research and gather/tailor supporting materials.
• Work with the marketing content team to develop high‑impact graphics for proposals and presentations.
• Provide quality control (QC) review of marketing peer proposals.
• Print, assemble and ship proposals and/or prepare electronic submission files as needed.
• Coordinate with teaming partners and respond to external requests for proposal information.
• Minimum of 3 years experience leading proposals is required for this position.

Qualifications

• Bachelor’s degree in marketing, communications, journalism, or related field preferred.
• Pre‑employment drug screening is a condition of employment. Background and motor‑vehicle checks may be required based upon position.