Proposal & Marketing Coordination Lead (Hybrid)

Parkhill; Frisco (TX); On-site; USD 95,000 - 135,000; Full time

Benefits offered by this job

Hybrid/flexible work schedules

Paid time off

Professional development programs

Performance bonuses

Job summary

Parkhill seeks a strategically minded Manager, Proposals & Marketing Coordination to lead the Marketing & Pursuit Coordination team, guiding Senior Marketing & Pursuit Coordinators and the Proposal Content Manager. The role blends leadership with hands-on proposal development to deliver high-quality submissions in a fast-paced environment.

The ideal candidate balances collaboration with accountability, partnering with Business Development and sector leadership to drive pursuit success while

Qualifications

• Bachelor's degree in Marketing, Communications, Business, or related field (or equivalent professional experience).
• 4-8 years of experience in the A/E/C industry writing proposals and managing RFPs.
• Demonstrated experience leading or supervising proposal teams or cross-functional pursuit teams.
• Advanced, power-user level proficiency in Adobe InDesign and Microsoft PowerPoint, with the ability to guide teams in producing high-quality, on-brand proposal and interview materials.
• Strong visual judgment and understanding of layout, hierarchy, and design principles.
• Strong day-to-day proficiency in Deltek Vantagepoint or similar CRM platforms, with responsibility for ensuring data accuracy, pursuit tracking, and effective team utilization.
• Proven ability to operate effectively in high-volume environments, bringing structure, prioritization, and clarity to competing demands.
• Experience improving or refining proposal processes, workflows, or QA/QC systems.
• Strong ability to influence across Business Development, sector leadership, and technical teams.
• Experience using AI-driven tools for content development or proposal efficiency.
• Proficiency in project management/workflow tools (Asana, Workfront, Monday.com).
• Highly organized, adaptable, and able to balance multiple priorities with a calm, solutions-oriented approach.

Responsibilities

• Lead, mentor, and manage a team of Senior Marketing & Pursuit Coordinators, Marketing & Pursuit Coordinators, and the Proposal Content Manager, ensuring clarity of roles, workload balance, and professional development.
• Oversee the end-to-end development of responses to RFPs/RFQs and interviews, including scheduling, content gathering, collaboration, editing, design, and final production.
• Establish and manage team capacity, aligning resources to high-value pursuits in collaboration with BD and sector leadership.
• Reinforce go/no-go decision-making to align proposal efforts with strategic priorities.
• Refine and enforce a consistent QA/QC process with clear ownership and timelines.
• Provide escalation paths and decision frameworks for time-sensitive situations.
• Provide structure and accountability across proposal and marketing workflows.
• Coordinate marketing/pursuit requests within established workflows.
• Partner with Creative Director to evolve InDesign templates and PowerPoint outputs.
• Partner with Content Manager to optimize case studies and project profiles.
• Develop win strategies and differentiators with BD.
• Coordinate with subcontractors for required materials.
• Write and edit proposals during peak workloads.
• Guide the team’s use of AI-powered tools for efficiency.

Skills

Adobe InDesign

Microsoft PowerPoint

Deltek Vantagepoint

CRM proficiency

AI-assisted tooling

Project management tools

Prioritization & organization

Proposal writing

Influence across teams

Quality control / QA

Education

Bachelor's degree in Marketing, Communications, Business, or related field

Tools

Asana

Workfront

Monday.com

Job description

Parkhill seeks a strategically minded Manager, Proposals & Marketing Coordination to lead the Marketing & Pursuit Coordination team, guiding Senior Marketing & Pursuit Coordinators and the Proposal Content Manager. The role blends leadership with hands-on proposal development to deliver high-quality submissions in a fast-paced environment.

The ideal candidate balances collaboration with accountability, partnering with Business Development and sector leadership to drive pursuit success while