Proposal Manager (Remote - US)

Energy Solutions; Oakland (CA); Remote; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

ESOP (Employee Stock Ownership Plan)

Job summary

Energy Solutions, a growing company focused on climate solutions, seeks a Proposal Manager I in a predominantly remote role. You will guide proposals from opportunity identification through final submission, coordinating with SMEs, writers, and project teams to ensure compliant, polished deliverables.

The role emphasizes organization, multi-tasking, clear communication, and problem-solving in a fast-paced environment. A one-page cover letter explaining interest is required.

Qualifications

• Bachelor's degree or equivalent experience.
• At least 2 years in proposal support or related field.
• Experience gathering information from multiple contributors.
• Experience tracking tasks and deadlines across projects.
• Experience coordinating with writers and subject matter experts.
• Basic knowledge of proposal development processes.
• Advanced beginner writing, editing, proofreading.
• Strong communication and proficiency with 365 tools.
• Willingness to learn proposal practices.

Responsibilities

• Assist with proposal development from pre-RFP through submission.
• Review solicitation documents and identify requirements.
• Update proposal systems and trackers to support execution.
• Draft and prepare assigned proposal sections and resumes.
• Gather information from SMEs, project teams, and partners.
• Prepare materials for compliance, quality, and editorial review.
• Execute final production activities and electronic submissions.
• Escalate compliance concerns and risks.
• Coordinate information requests and report status updates.
• Maintain proposal resources and content libraries.

Skills

Communication skills

Project coordination

Attention to detail

Deadline management

Team collaboration

Education

Bachelor's degree

High school diploma with 4 years experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

MS 365

Job description

Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we've harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.

We're looking for a Proposal Manager I to join our Growth Management & Strategy team and play a key role in developing compelling, high-quality proposals that help drive business growth.

In this role, you'll help guide proposals from opportunity identification through final submission. You'll partner with subject matter experts, business developers, writers, and project teams to gather information, coordinate schedules, develop content, and ensure every proposal is organized, compliant, and delivered on time.

We're looking for someone who is naturally organized, enjoys managing multiple priorities, communicates clearly, and thrives in a fast-paced environment. If you're a problem solver who likes connecting the dots, keeping projects on track, and turning complex information into polished deliverables, you'll fit right in.

Responsibilities include, but are not limited to:

• Assists with proposal development activities from pre-RFP planning through submission by researching solicitation requirements, preparing schedules and tracking tools, and documenting deadlines, action items, and compliance requirements.
• Reviews solicitation documents to identify proposal requirements, required forms, evaluation criteria, and submission instructions and escalates unclear or conflicting requirements as needed.
• Updates proposal systems, trackers, collaboration tools, and opportunity records to support proposal execution and documentation.
• Drafts and prepares assigned proposal sections, supporting documentation, resumes, project descriptions, and other proposal materials using approved templates and source content.
• Assists with gathering information from subject matter experts, project teams, and partners for inclusion in proposal submissions.
• Prepares proposal materials for compliance, quality, and editorial review and updates content based on approved feedback.
• Executes assigned final-production activities, including formatting, assembling files, maintaining version control, and supporting electronic submissions.
• Follows established proposal development processes and escalates compliance concerns, missing information, schedule risks, or submission issues when identified.
• Assists proposal writers, business development staff, technical subject matter experts, and partners by coordinating information requests, documenting meeting outcomes, and reporting status updates.
• Assists with maintaining proposal resources, shared content libraries, and internal process documentation.

Minimum Qualifications:

• A bachelor's degree OR a high school diploma with 4 years of relevant experience.
• A minimum of 2 years of experience in proposal support, project coordination, business development support, consulting, or a related field.
• Experience supporting proposals, solicitations, reports, presentations, or other deadline-driven deliverables.
• Experience gathering information from multiple contributors and organizing it into clear written materials or proposal documentation.
• Experience tracking tasks, deadlines, documentation, or deliverables across team-based projects.
• Experience preparing meeting materials, documenting action items, and following up on assigned tasks.
• Experience working collaboratively with writers, subject matter experts, project teams, or internal business partners.
• Foundational knowledge of proposal development or comparable deadline-driven document-development processes.
• Advanced beginner proficiency in professional writing, editing, proofreading, grammar, and document preparation.
• Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Microsoft 365 collaboration tools.
• Foundational project coordination skills, including maintaining schedules, tracking assignments, and meeting deadlines.
• Strong attention to detail and the ability to follow solicitation instructions, templates, checklists, and established procedures.
• Strong written and verbal communication skills, including the ability to request information and provide clear status updates.
• Ability to manage assigned tasks across concurrent proposal or project activities while seeking guidance when needed.
• Ability to analyze requirements, document findings, and elevate unclear, conflicting, or higher-risk issues appropriately.
• Ability to maintain organized records and handle confidential client, partner, pricing, or business-development information professionally.
• Willingness to learn proposal development practices, relevant company services, and technical subject matter.
• A one-page cover letter will be required explaining your interest in the company and the role.

Preferred Qualifications:

• Project Management Professional (PMP) certification or Certified Associate in Project Management (CAPM) certification.
• Association of Proposal Management Professionals (APMP) certification or Micro-certification.

The salary range for this role is $65,000–$75,000/annually with a target compensation of $65,000 - $71,250/annually based on experience and qualifications. Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP).

AI Use

At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on one's own skills, knowledge, and experience. To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills, knowledge and experience can truly shine.

Equal Opportunity Employer

Energy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations.

Office Locations and a Remote Workforce

Energy Solutions operates as a predominantly remote workforce with offices in six different locations. Employees who reside within 40 miles of an office (except New York) will be assigned to that location, though in-office attendance requirements may vary by team. At this time, we are not accepting applications from candidates residing in the following states: Delaware, Kentucky, Mississippi, Montana, Nebraska, and North Dakota.

Background Check Information

Information will be requested to perform the compulsory background check. A drug screen and authorization to work in the U.S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer.

Reasonable Accommodations

Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email [e-mail].

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