Proposal Manager

Educology Solutions; Washington (District of Columbia); On-site; USD 95,000 - 135,000; Full time

Job summary

Educology Solutions seeks an experienced Proposal Manager to lead the end-to-end lifecycle for federal, state, and local government opportunities from kickoff through submission and lessons learned.

You will coordinate with executive leadership, subject matter experts, pricing, contracts, and legal teams to develop compliant, persuasive proposals and maintain proposal libraries and templates.

Qualifications

• Local to the metropolitan Washington, DC area and onsite in the DC office at least 3 days a week.
• Bachelor's degree or equivalent.
• 5+ years coordinating government proposals.
• Experience supporting federal, state, and local procurements.
• Strong understanding of FAR and government processes.
• Experience managing multiple proposals while meeting deadlines.
• Exceptional writing, editing, and organizational skills.
• Proficiency with Microsoft Office Suite and SharePoint.

Responsibilities

• Coordinate and manage end-to-end proposal development for government solicitations.
• Review RFPs, RFQs, RFIs, and related documents for requirements and submission instructions.
• Develop schedules, assign responsibilities, and track milestones.
• Lead kickoff meetings and coordinate with executives, capture managers, technical staff, pricing, contracts, and legal teams.
• Collaborate with writers and experts to craft persuasive, compliant proposal content.
• Edit, proofread, and format documents for consistency and compliance.
• Coordinate color team reviews and incorporate feedback.
• Perform quality assurance and compliance reviews prior to submission.
• Maintain and enhance proposal libraries, templates, resumes, and past performance content.
• Support proposal graphics and document production.
• Assist with pricing coordination and required artifacts.
• Coordinate final production and electronic submission through portals.
• Support post-submission debriefings and process improvements.
• Stay current on procurement regulations and best practices.

Skills

Proposal management

Government procurement

Project management

Executive collaboration

Editing and writing

Education

Bachelor's degree or equivalent

Tools

SharePoint

MS Office

CRM systems

Job description

Proposal Manager - Government Contracts

Educology Solutions (ESI) is seeking an experienced Proposal Manager to support our growing Business Development team. This position is ideal for a highly organized, detail-oriented professional with a strong background in developing winning proposals for federal, state, and local government opportunities.

The Proposal Manager will manage the full proposal lifecycle, from solicitation review and kickoff through submission and post lessons learned while collaborating with executive leadership, subject matter experts, and technical teams to develop compliant, compelling, and competitive proposals.

Key Responsibilities

• Coordinate and manage the end-to-end proposal development process for government solicitations.
• Review and analyze RFPs, RFQs, RFIs, and other solicitation documents to identify requirements, compliance needs, evaluation criteria, and submission instructions.
• Develop proposal schedules, assign responsibilities, and ensure all milestones and deadlines are met.
• Lead proposal kickoff meetings and coordinate activities with executives, capture managers, technical staff, subject matter experts, pricing, contracts, and legal teams.
• Collaborate with writers and technical experts to develop persuasive, compliant proposal content aligned with win strategies and customer requirements.
• Edit, proofread, and format proposal documents for consistency, clarity, and compliance.
• Coordinate color team reviews and incorporate reviewer feedback into final proposal submissions.
• Perform comprehensive quality assurance and compliance reviews prior to submission.
• Maintain and enhance proposal libraries, templates, resumes, past performance information, capability statements, and reusable content.
• Support proposal graphics development and document production.
• Assist with pricing coordination and collection of required proposal artifacts.
• Coordinate final production and electronic submission through government procurement portals.
• Support post-submission activities, including debriefings, lessons learned, and proposal process improvements.
• Stay current on federal, state, and local procurement regulations, proposal best practices, and industry trends.

Required Qualifications

• Must be local to the metropolitan Washington, DC area and able to work onsite in the DC office, a minimum of 3 days a week.
• Bachelor's degree or equivalent combination of education and professional experience.
• 5+ years of experience coordinating government proposals.
• Demonstrated experience supporting federal, state, and/or local government procurements.
• Strong understanding of the Federal Acquisition Regulation (FAR) and government procurement processes.
• Experience managing multiple concurrent proposals while meeting aggressive deadlines.
• Exceptional writing, editing, proofreading, and organizational skills.
• Strong project management and time management abilities.
• Experience working collaboratively with executive leadership and cross-functional teams.
• Proficiency with Microsoft Office Suite, particularly Word, Excel, PowerPoint, and SharePoint.
• Experience using proposal management and collaboration tools.
• High level of professionalism, discretion, and attention to detail.

Preferred Qualifications

• Shipley proposal development training or certification, a plus.
• Experience with CRM platforms such as Salesforce.
• Experience supporting health IT, Medicaid, public sector technology, or professional services proposals.
• Familiarity with government procurement portals, including SAM.gov, eMaryland Marketplace, OhioBuys, and similar state procurement systems.

Why Join Educology Solutions?

At ESI, we partner with government agencies to deliver innovative solutions in healthcare, technology, business operations, project management, testing, training, and provider engagement. As a certified small business, we value collaboration, integrity, innovation, and excellence.

This is an exciting opportunity to make a direct impact on our company's growth by helping secure meaningful government contracts that improve public services and strengthen communities.