Proposal Manager

Precision Systems, Inc.; Washington (District of Columbia); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work

401(k) match

Medical, dental, vision insurance (PSI

Life insurance

Job summary

Precision Systems, Inc. is seeking an experienced Proposal Manager Consultant to support our Business Development and Proposal team in the DC region.

You will drive prime proposals, coordinate SMEs and writers, and ensure RFP compliance while managing subconsultant data calls and teaming efforts. This highly execution-focused role requires discipline, attention to detail, and the ability to meet deadlines across multiple pursuits.

Qualifications

• 5+ years of A/E/C proposal management experience.
• Strong understanding of public-sector proposal processes and compliance requirements.
• Experience supporting DOT, transit, municipal, planning, or infrastructure pursuits.
• Excellent organizational skills and ability to manage multiple deadlines simultaneously.
• Strong editing, formatting, and quality-control capabilities.

Responsibilities

• Manage and coordinate proposal development activities for public-sector A/E pursuits.
• Develop proposal schedules, compliance matrices, outlines, and production plans.
• Lead proposal kickoff meetings and coordinate SMEs, writers, graphics, and reviewers.
• Ensure compliance with RFP requirements, page limits, formatting standards, and submission instructions.
• Support development of executive summaries, technical approaches, staffing narratives, and past performance sections.
• Coordinate Pink/Red/Gold reviews and final production activities.
• Manage final assembly and submission readiness.
• Respond to data calls from prime consultants.
• Coordinate resumes, project sheets, certifications, forms, and teaming documentation.
• Maintain consistency and quality across proposal artifacts.
• Support teaming coordination and subcontractor communications.
• Work within PSI’s proposal systems and workflows, including: SharePoint, pWin.ai, Monday.com CRM, Microsoft Office Suite, Help maintain proposal repositories, project sheets, and reusable content assets.

Skills

Proposal management

Public-sector proposals

Editing

Time management

Attention to detail

Tools

SharePoint

pWin.ai

Monday.com

MS Office

Job description

PSI is a fast-growing transportation engineering firm with 30+ years delivering award-winning infrastructure work across the DC region and beyond. We've grown from a boutique traffic engineering shop to a 50+ person firm spanning roadway design, transportation planning, software engineering, and construction management — and we're not done. Our team combines cutting-edge technology with a deep commitment to safety and innovation to solve the real operational and design challenges facing our communities' transportation systems.

Who You Are:

PSI is seeking an experienced Proposal Manager Consultant to support our Business Development and Proposal team. The consultant will primarily support the development of prime proposals in collaboration with PSI leadership and technical staff, while also assisting with subconsultant data calls and teaming proposal support when PSI is serving as a sub to larger engineering firms.

This role is highly execution-focused and requires strong proposal management discipline, attention to detail, responsiveness under deadline pressure, and comfort working across multiple simultaneous pursuits.

The consultant will work closely with:

• PSI’s Proposal Director
• Technical Writer / Proposal Support Staff
• Engineering SMEs
• External teaming partners and primes

Responsibilities:

• Manage and coordinate proposal development activities for public-sector A/E pursuits
• Develop proposal schedules, compliance matrices, outlines, and production plans
• Lead proposal kickoff meetings and coordinate SMEs, writers, graphics, and reviewers
• Ensure compliance with RFP requirements, page limits, formatting standards, and submission instructions
• Support development of executive summaries, technical approaches, staffing narratives, and past performance sections
• Coordinate Pink/Red/Gold reviews and final production activities
• Manage final assembly and submission readiness

Subconsultant / Data Call Support

• Respond to data calls from prime consultants
• Coordinate resumes, project sheets, certifications, forms, and teaming documentation
• Maintain consistency and quality across proposal artifacts
• Support teaming coordination and subcontractor communications

Systems & Process Support

• Work within PSI’s proposal systems and workflows, including:
• SharePoint
• pWin.ai
• Monday.com CRM
• Microsoft Office Suite
• Help maintain proposal repositories, project sheets, and reusable content assets

Qualifications:

• 5+ years of A/E/C proposal management experience
• Strong understanding of public-sector proposal processes and compliance requirements
• Experience supporting DOT, transit, municipal, planning, or infrastructure pursuits
• Excellent organizational skills and ability to manage multiple deadlines simultaneously
• Strong editing, formatting, and quality-control capabilities
• Ability to work independently with minimal oversight in a deadline-driven environment
• High attention to detail and professional judgment

Preferred

• APMP certification or Shipley training
• Experience with transportation engineering or infrastructure consulting proposals
• Familiarity with SharePoint-based proposal workflows
• Experience using proposal automation or AI-enabled proposal tools
• Competitive salary commensurate with experience
• Discretionary annual merit bonus and annual raise
• Up to 4% 401(k) match
• Comprehensive benefits package — PSI covers 70% of medical premiums, plus dental, vision, and company-paid life insurance
  
• Hybrid work flexibility (2 days a week)

Precision Systems, Inc. is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.