Proposal Manager

Kearney & Company, P.C.; United States; On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) Retirement Plan

529 Education Savings Plan

Flexible Spending Account

Health Savings Account

Paid holidays

Vacation and Sick Time

Job summary

Exclusively focused on government work, Kearney & Company provides financial services including auditing, consulting, and technology services. The Proposal Manager will lead the proposal lifecycle from bid approval through award, coordinating meetings, developing documentation, and ensuring compliance and win themes across cross-functional teams.

The role requires strong organizational skills, attention to detail, and experience with federal solicitations.

Qualifications

• Bachelor's degree or equivalent.
• Minimum of 5 years of experience managing proposal development/processes, preferably for proposals developed in response to U.S. Federal Government solicitations.
• Excellent communication and organizational skills.
• Extreme attention to detail.
• Working knowledge of MS Office Suite applications (MS Word advanced, Teams, Excel, and PowerPoint).
• Experience working with SharePoint and Salesforce platforms preferred.
• Must be detail oriented and able to work with minimal supervision.
• Must be willing to work the hours necessary to accomplish the tasks assigned which may include evenings, weekend, or overtime hours, as needed.

Responsibilities

• Provides direct management of the proposal team from bid approval through award.
• Develops all necessary proposal documentation (e.g., compliance matrixes, proposal outlines, writing assignments, responsibility matrices, proposal-related questions, annotated outlines, finalized proposal documents, oral presentations, lessons learned, etc.) to win the assigned bid.
• Facilitates proposal strategy sessions with capture and SMEs; capturing marketing-oriented hot buttons, win themes, and features and benefits.
• Ensures the response clearly conveys the proper key messages, value propositions, and differentiators.
• Works closely with business development teams and Senior Leadership to incorporate executive feedback, input, and vision.
• Manages virtual and physical proposal teams of complex skills and functions to include Proposal Coordinators, Writers, Editors, Graphic Artists, Executive Personnel, and SMEs.
• Facilitates color reviews, including debrief meetings and recovery strategy.
• Ensures proposal documentation receives appropriate internal/capture management approval; coordinating any necessary updates and certifying compliance.
• Coordinates and leads all proposal team meetings, such as kick-off meetings, periodic proposal team standup meetings, color reviews, and other meetings as needed.
• Manages proposal-specific content in Salesforce, SpringCM, SharePoint, and MS Teams content management repositories and proposal-specific workspaces.
• Collaborates with other professionals (Business Developers, Capture Managers, SMEs, and senior-level management) to clearly articulate a winning strategy, compelling solutions, and substantiated themes.
• When necessary, serves as liaison between subcontractors and/or prime contractors on behalf of Kearney
• Researches, analyzes, creates, documents, and shares proposal boilerplate, including proof points; past proposals for lessons learned, reuse; and past performance data
• In coordination with the Proposal Coordinator, creates and maintains high-quality templates and process documentation
• Edits and rewrites text as needed - leveraging existing boilerplate text, where appropriate
• Oversees the development and maintenance of proposal-specific graphics
• Assists the Proposal Coordinator in the overall production, packaging, and delivery of proposals, when required
• Serves as the quality assurance function for final products, ensuring quality and compliance
• Assists in identifying lessons learned and/or gaps in provided resources in order to improve the proposal process
• Has the ability to obtain and maintain a Government security clearance

Skills

Proposal Leadership

Team Coordination

Communication Skills

Attention to Detail

MS Office

SharePoint

Salesforce

Project Management

Education

Bachelor's Degree or equivalent

Tools

MS Word

Teams

Excel

PowerPoint

SharePoint

Salesforce

Job description

The Proposal Manager is responsible for providing overall management throughout the entire proposal lifecycle in response to Request for Proposals (RFPs). The successful candidate should be an expert at leading proposal teams, coordinating and managing proposal related meetings and responses, and in creating all necessary proposal related documents.

The successful candidate will have experience performing in fast-paced, dynamic office environments while ensuring schedule milestones and delivery dates are met. The candidate shall be highly organized with a strict attention to detail and experienced in multi-tasking and handling high priority projects.

The Proposal Manager performs the following specific roles and responsibilities:

• Provides direct management of the proposal team from bid approval through award
• Develops all necessary proposal documentation (e.g., compliance matrixes, proposal outlines, writing assignments, responsibility matrices, proposal-related questions, annotated outlines, finalized proposal documents, oral presentations, lessons learned, etc.) to win the assigned bid
• Facilitates proposal strategy sessions with capture and Subject Matter Experts (SMEs); capturing marketing-oriented hot buttons, win themes, and features and benefits
• Ensures the response clearly conveys the proper key messages, value propositions, and differentiators
• Works closely with business development teams and Senior Leadership to incorporate executive feedback, input, and vision
• Manages virtual and physical proposal teams of complex skills and functions to include Proposal Coordinators, Writers, Editors, Graphic Artists, Executive Personnel, and SMEs
• Facilitates color reviews, including debrief meetings and recovery strategy
• Ensures proposal documentation receives appropriate internal/capture management approval; coordinating any necessary updates and certifying compliance
• Coordinates and leads all proposal team meetings, such as kick-off meetings, periodic proposal team standup meetings, color reviews, and other meetings as needed
• Manages proposal-specific content in Salesforce, SpringCM, SharePoint, and MS Teams content management repositories and proposal-specific workspaces
• Collaborates with other professionals (Business Developers, Capture Managers, SMEs, and senior-level management) to clearly articulate a winning strategy, compelling solutions, and substantiated themes
• When necessary, serves as liaison between subcontractors and/or prime contractors on behalf of Kearney
• Researches, analyzes, creates, documents, and shares proposal boilerplate, including proof points; past proposals for lessons learned, reuse; and past performance data
• In coordination with the Proposal Coordinator, creates and maintains high-quality templates and process documentation
• Edits and rewrites text as needed - leveraging existing boilerplate text, where appropriate
• Oversees the development and maintenance of proposal-specific graphics
• Assists the Proposal Coordinator in the overall production, packaging, and delivery of proposals, when required
• Serves as the quality assurance function for final products, ensuring quality and compliance
• Assists in identifying lessons learned and/or gaps in provided resources in order to improve the proposal process
• Has the ability to obtain and maintain a Government security clearance

Qualifications

Required Qualifications:

• Bachelor's Degree or equivalent
• Minimum of 5 years of experience managing proposal development/processes, preferably for proposals developed in response to U.S. Federal Government solicitations
• Excellent communication and organizational skills
• Extreme attention to detail
• Working knowledge of MS Office Suite applications (MS Word [advanced], Teams, Excel, and PowerPoint)
• Experience working with SharePoint and Salesforce platforms preferred
• Must be detail oriented and able to work with minimal supervision
• Must be willing to work the hours necessary to accomplish the tasks assigned which may include evenings, weekend, or overtime hours, as needed

Other Requirements

• Must be flexible in adapting to deadlines, changing schedules, priorities and unpredictable events
• Must be a team player with a "whatever it takes" attitude
• Ability to proactively identify issues and develop timely resolutions
• Ability to work in a high-stress deadline driven environment
• Ability to mentor other team members.

Overview

Exclusively focused on the Government, Kearney & Company provides financial services, including auditing, consulting, and technology services. Our commitment to our employees and clients as well as to dedication and trust, critical values to our Firm, have led to Kearney’s recognition as one of the leading accounting firms in the country. Based on our employees’ feedback, we are also consistently rated a Best Place to Work. Employment at Kearney means a flexible, collaborative, and open-minded work environment. We hope it is your "first easy decision." Learn more at www.kearneyco.com/careers.

The expected salary range for this position is between $90,000 and $110,000. This range is representative of base pay only and does not include straight time pay for hours worked over 40 per week, company contributions towards paid benefits, and/or bonuses. Actual compensation (meeting or exceeding the range) will be determined based on specific experience, education, work location, clearance level, and other factors permitted by law. This position is eligible for bonuses (when applicable).

We also offer a competitive benefits package that includes:

• Medical, Dental, Vision, Life, AD&D, and Disability Insurance
• 401(k) Retirement Plan and 529 Education Savings Plan
• Flexible Spending & Health Savings Account
• Accident, Critical Illness, Hospital Indemnity Insurances
• Legal Insurance and Pet Insurance
• Employee Assistance Program, fitness and wellness benefits, and other firm benefits.
• Paid holidays, vacation, and sick time

EEO Notice

Applicants have rights under Federal Employment Laws

Work location is subject to change based on client requirements.

Kearney & Company is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, national origin, ethnicity, ancestry, genetic information, religion, sex, gender, gender identity, sexual orientation, marital status, pregnancy, childbirth, any medical condition related to pregnancy or childbirth, age, disability, protected veteran status, relationship or association to a protected veteran, or any other characteristic protected by local, state or federal laws, rules or regulation.

If you would like to request a reasonable accommodation, regarding accessibility of our website, a modification or adjustment of the job application or interview process due to a disability, please call 703-236-2391 or email [e-mail]. Please be advised that this contact information is for accommodation requests only and cannot be used to inquire about the status of an application.

Family and Medical Leave Act (FMLA)

FMLA is designed to help employees balance their work and family responsibilities by allowing them to take reasonable unpaid leave for certain family and medical reasons. Kearney & Company provides eligible employees with up to 12 weeks of unpaid, job-protected leave per year. Military family leave is available for up to 26 weeks under FMLA.

Employee Polygraph Protection Act (EPPA)

The EPPA prohibits most private employers from using lie detector tests either for pre-employment screening or during the course of employment. Kearney & Company adheres all provisions of the EPPA.