Proposal Manager

Mitel Networks; Town of Texas (WI); Hybrid; USD 120,000 - 160,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

401(k) Matching

Paid Time Off

Employee Assistance Program

Recognition Programs

Job summary

Mitel is seeking a Global Bid Manager to lead complex, national and international proposal projects within the Global Sales teams in the U.S. and Canada and with Mitel Partners.

You will drive bid plans, ensure compliance, and coordinate cross-functional inputs to deliver high-quality RFx responses that meet business objectives. The role requires strong leadership, excellent writing skills, and a solid understanding of bid management and proposal processes, with a focus on timely, effective

Qualifications

• 8+ years in large proposal management or equivalent experience.
• Strong drafting and editing abilities with attention to detail.
• Ability to manage cross-functional teams and complex bids.

Responsibilities

• Lead national and international proposal projects through the bid lifecycle.
• Analyze bids for requirements, risks, and opportunities.
• Coordinate kickoff calls, status meetings and approvals.
• Ensure compliant, high-quality, and timely responses to customers.

Skills

Proposal management

Project prioritization

Organizational skills

Bid analysis

Drafting/writing

Self-motivation

Multi-project handling

Customer focus

MS Office proficiency

MS Project & FrontPage

Attention to detail

Leadership & presentation

Analytical skills

Tools

MS Office

MS Project

FrontPage

Job description

At Mitel, you will have the opportunity to help businesses connect, collaborate and provide better experiences for our customers. You will deliver valuable contributions in creating business success within our global organization utilizing your unique attributes, skills and experience.

The Global Bid Manager role supports the Mitel Global Sales teams in the U.S. and Canada as well as Mitel’s Authorized Partners to develop and deliver fully vetted, Mitel branded, highest quality, competitive RFx responses that align with commercial objectives. This role will implement processes that support continuous improvement and best practices from pre-proposal planning through proposal submission. This person will lead virtual and cross-functional teams to ensure timely delivery of RFP content, identify and support resolution of issues, and gain approvals from stakeholders as needed. The ideal candidate will bring a detail-driven approach, strong communication and leadership skills, and a solid understanding of bid management and working with global proposal teams.

Responsibilities

• Responsible for and manages national and international proposal projects in the system and solution business, guiding them to a bid decision and proposal approval at the corporate management level.
• Projects of this type are typically characterized by:
  • Customer or proposal projects with very high requirements regarding the technical structure and/or customer structure (e.g., complex and multilayered corporate structures of the customer)
  • Projects with high to very high order volumes
  • Projects with high to very high risk
• Analyze bids to identify key/mandatory requirements, risks, and opportunities
• Influence bid/no bid decisions based on client requirements, risk, workload, win chances, and client relationship
• Establish proposal kick-off call and facilitate ongoing status calls with internal Mitel teams and Mitel Partners
• Manage the proposal effort by creating a bid plan and enforcing adherence to the plan
• Act as liaison for consolidation of clarification questions and response inputs
• Engage contract managers and senior management when necessary to assess risks and gain stakeholder reviews and approvals as needed
• Produce final output to end customer when Mitel is prime
• Act as liaison for Mitel content to Partner when Partner is prime
• Ensure proposal compliance and responsiveness, win strategy and key messaging, and overall quality of all deliverables
• Maintain full control of bid documentation, ensuring accuracy and version control throughout the lifecycle
• Protect Mitel’s intellectual property and confidential information
• Ensure strong and consistent branding and develop customized executive summaries
• Conduct team content reviews
• Review and address with stakeholders and the Contracts Management Team non-standard terms and conditions and obtain necessary executive level approvals.
• Ensure all pricing activities are completed according to the proposal schedule.
• Engage the Commercial Deals Desk to work with the sales/engineering teams to determine pricing strategy.
• Work with sales/engineering teams on completion of Deal Review Template and ensure proper pricing approvals are obtained before bid submittal.
• Create and manage proposal outlines, kick-off documentation, and proposal deliverables.
• Contact person for sales and business partners for bid related issues.
• Provide weekly updates / reports to manager on current bid opportunities.
• Track proposal status until you receive a win/loss notification.
• Management of the virtual bid team
• Lead internal proposal debriefs for process improvements
• Contribute any new bid content to the Knowledge Management Team for reusable knowledge databases

Requirements

• 8+ years in large proposal management, preferably within the HiTech / Cloud industry
• Self-starter with superior project management skills; able to prioritize tasks, track projects and meet urgent deadlines.
• Highly organized, demonstrate initiative, and be able to extract key technical and services information from busy professionals
• Demonstrated strength in analyzing and interpreting bid requirements.
• Excellent in drafting, writing, grammar including proofing and editing
• Self-directed and motivated; can resolve practical problems.
• Manage multiple projects well despite stress and frequent interruptions.
• Customer Focused
• Advanced knowledge of MS Office.
• Solid working knowledge of MS Project, and FrontPage.
• Attention to detail, high value for accuracy.
• Strong interpersonal, leadership and presentation skills for interacting with team members and clients.
• Strong analytical and problem-solving skills, self-starter.
• Any US 'virtual' location is possible, but possibly Eastern or Central time zones are preferable.

Benefits

• affordable Medical
• Dental
• Vision
• Life and Disability Insurance
• Matching 401(k) plan
• Paid time off (holiday, vacation and sick)
• Employee Assistance Program
• Reward and Recognition Programs

Benefits may vary based on full-time or part-time employee status.

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Mitel is committed to achieving workforce diversity and creating an inclusive working environment.

Diversity makes sense for us, for our customers and for our future. We value different perspectives, skills and experiences, and welcome applications from all sections of the community.

Mitel provides equal opportunities to all applicants and employees.

All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, national origin, sexual orientation, ancestry, sex (including gender identity, pregnancy, childbirth, or related medical condition), parental status, age, religion or religious belief, creed, disability, medical condition, genetic information, marital status, citizenship status, military service, political affiliation, or any other characteristic protected by state, federal law, or local ordinance. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, demotions, transfers, compensation changes, training, career development programs, layoffs, and terminations. The Affi…