Proposal Manager

Mott MacDonald; Pittsburgh (Allegheny County); Hybrid; USD 103,000 - 125,000; Full time

Benefits offered by this job

401k

Medical insurance

Dental insurance

Vision insurance

Short-term/Long-term disability

Paid holidays

PTO

Parental leave

Company paid life insurance

Job summary

Mott MacDonald is seeking an experienced Proposal Manager to lead complex proposals and presentations across North America. You will drive capture planning, coordinate subject matter experts, and craft compliant, compelling responses to RFPs/RFQs while tailoring messages to win themes and client needs.

The role emphasizes leadership, training, and guidance of teams, with strong writing, editing, and design oversight to deliver polished proposals and persuasive client presentations.

Qualifications

• 10+ years' experience developing strategic submissions in the AEC industry.
• Excellent oral, written, and visual communication including editing and proofreading.
• Strong ability to manage and motivate others, stimulating creativity.
• Effective communication with technical staff and management, fostering collaboration.
• Excellent time and project management with fast-paced, multi-team environments.

Responsibilities

• Lead proposal strategy and development of creative, compelling proposals across all practices.
• Collaborate with Project Managers and SMEs to develop capture plans, win strategies, and client value propositions.
• Coordinate with technical staff to develop strategic proposal responses and ensure compliance.
• Highlight strengths and differentiators throughout proposals and presentations.
• Lead and participate in proposal meetings, reviews, and related activities.
• Review drafts for responsiveness, accuracy, and quality; ensure consistent writing style and layout.

Skills

Proposal management

Leadership

Communication

Time management

Collaboration

Editing/proofreading

Attention to detail

Project coordination

Education

Bachelor's degree in Marketing, Communications, Journalism, English, Business, or related field

Tools

Microsoft Office

Adobe InDesign

Illustrator

Photoshop

PowerPoint

Job description

We are seeking an experienced, skilled Proposal Manager to lead the development of complex proposals and presentations to win competitive projects in North America. This role requires exceptional leadership skills to drive the process, from capture planning through the coordination and development of compliant, compelling responses to RFPs/RFQs, client interviews, and presentations. The successful candidate must effectively convey the messaging identified through capture and prepositioning, including win themes, differentiators, and value propositions, and comprehensively customize all aspects of the proposal. In addition, the Proposal Manager will provide guidance, training, and assistance to the team in effective proposal writing, coordination, and preparation of presentations. Responsibilities include but may not be limited to:

• Support and facilitate capture planning activities ahead of the release of solicitation documents.
• Lead proposal strategy and development of creative, compelling, and targeted proposals across all practices.
• Collaborate with Project Managers and subject matter experts to develop and execute capture plans, win strategies and client-focused value propositions.
• Facilitate coordination with technical staff in developing strategic proposal responses to meet proposal requirements.
• Highlight strengths and differentiators throughout all sections of the proposal and presentations.
• Develop Requests for Information based on client RFPs/RFQs and collaborate with subconsultant teaming partners for proposal needs.
• Customize all sections of proposals, including resumes and project descriptions.
• Lead and participate in proposal meetings, reviews, and related activities.
• Review proposal drafts and final versions for responsiveness, compliance, accuracy, quality, consistent writing style, and effective layout and design.
• Support the development and implementation of pursuits and strategic pursuit processes.
• Lead the development of proposals and presentations, including key messages, themes, and differentiators.
• Conduct storyboarding to drive content plans, develop graphics and layout in line with brand standards.
• Build and maintain relationships with technical staff, subject matter experts, and prospective teaming partners to promote effective communication and partnerships.
• Assist with presentations, conduct technical staff interviews, archive proposals, and update company/business information.

We welcome candidates with the following experience:

• Minimum of 10 years' experience developing strategic submissions, within the AEC industry.
• Bachelor's Degree in Marketing, Communications, Journalism, English, Business, or a related field.
• Excellent oral, written, and visual communication skills, including editing and proofreading abilities.
• Strong ability to manage and motivate others, stimulating creativity.
• Effective communication with technical staff and management, fostering collaborative relationships.
• Excellent time and project management skills, with the ability to prioritize and thrive in a fast-paced, collaborative environment.
• Strong organizational skills, attention to detail, analytical and general business skills, and the ability to process information quickly and accurately.
• Ability to thrive under the pressure of multiple deadlines while managing projects with diverse team members.
• Goal-oriented mindset with a desire to increase proposal win rate.
• Proficiency in Microsoft Office, Adobe InDesign, Illustrator, Photoshop, and PowerPoint.

Benefits & Reward

• We provide a comprehensive benefit package that includes 401k, medical, dental and vision insurance, short-term/long-term disability, paid holidays, PTO, parental leave, and company paid life insurance.

Individual pay is determined based on several factors such as work location, education, experience, and unique skills.

The expected salary for this position in New York, NY is $121,000 - $148,000

The expected salary for this position in Iselin, NJ is $116,500 - $142,500

The expected salary for this position in Raleigh, NC is $102,000 - $124,000

The expected salary for this position in Westwood, MA is $117,000 - $143,000

The expected salary for this position in Pittsburgh, PA is $102,500 - $124,500

The expected salary for this position in Philadelphia, PA is $110,000 - $134,000

Collaboration at Our Core

At Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet client, team, and personal commitments.

Equal opportunity is the law.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.

Applicants must be authorized to work for any employer in the US, as Mott MacDonald is unable to provide sponsorship at this time.