Proposal Manager

HDR; Olympia (WA); On-site; USD 80,000 - 106,000; Full time

Benefits offered by this job

Employee ownership

Comprehensive benefits package

Tuition reimbursement

Paid time away

Job summary

HDR is seeking a Proposal Manager who will drive pursuit strategies, craft winning proposals and manage delivery of marketing materials. You’ll collaborate with technical staff and marketing resources across HDR’s Transportation Business Group. This role emphasizes strong writing, editing and presentation skills, leadership in cross-functional teams, and the ability to travel as needed to engage clients and stakeholders.

Qualifications

• 5+ years of relevant industry experience.
• Demonstrated self-starter with history of completing projects with limited oversight.
• Experience in sales and developing effective win strategies.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications and Adobe InDesign.

Responsibilities

• Support pursuit teams in creating and implementing effective win strategies (capture planning).
• Develop persuasive proposal and interview materials and manage schedules.
• Engage marketing services resources and lead quality reviews of materials.
• Lead pursuit strategy meetings and debriefs to improve competitiveness.
• Coordinate with graphic designers to create pursuit figures and graphics.

Skills

Self-starter

Sales experience

Written communication

Verbal communication

MS Office

Adobe InDesign

Education

Bachelor's degree in related field

Tools

Adobe InDesign

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

We believe transportation is more than movement, it’s the foundation of connected, thriving communities. As part of HDR’s Transportation Business Group, you’ll help shape the systems that move people and goods safely, efficiently, and sustainably. From designing resilient highways and iconic bridges to advancing transit, passenger and freight rail, aviation, federal transportation ports and marine infrastructure, your work will directly support economic vitality, public safety, sustainable and resilient communities and quality of life. We bring together planners, engineers, architects, construction management staff, environmental, strategic communications, economists, management consultants and specialists across disciplines to solve complex mobility challenges with innovation, technical excellence, and a deep understanding of community needs. Whether you're modernizing aging infrastructure or pioneering next-generation transportation solutions, your contributions will help define the future of mobility. This isn’t just a job, it’s a chance to lead progress, drive meaningful impact, and leave a legacy of smarter, more connected transportation networks. We are all employee-owners at HDR, which is the foundation of our collaborative culture that connects employees around the world.

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Proposal Manager, we'll count on you to:

• Support pursuit teams in creating and implementing effective win strategies (capture planning)
• Facilitate pursuit teams to develop persuasive proposal and interview materials
• Develop and manage proposal schedules and confirm compliance
• Engage the appropriate marketing services resources in pursuit teams
• Lead quality reviews of proposal and interview materials
• Facilitate debriefs to identify improvement opportunities and to measure overall competitiveness
• Deconstruct and file proposal and presentation material upon submittal
• Train and mentor employees on business development and marketing best practices
• Articulate HDR’s capabilities and competitive advantages
• Collaboratively develop marketing strategies, client development plans, and pursuit capture plans
• Lead marketing/proposal/interview efforts for pursuits, including crafting winning strategies and preparing of proposals and presentations
• Manage the timely production of quality marketing deliverables, following HDR’s pursuit process and quality procedures for document production
• Plan, facilitate, and document pursuit strategy meetings
• Perform market research/market analysis
• Support the development and execution of interview preparation strategies, including developing presentations, and coaching teams through mock presentation and Q&A sessions
• Develop proposals in Adobe InDesign and coordinate with graphic designers for the creation of pursuit figures/graphics
• Partner closely with technical staff to write and tailor pursuit qualification materials
• Contribute to marketing process improvement initiatives
• Support the maintenance of up-to-date data in HDR’s EBS database system
• Participate in industry events as appropriate

Preferred Qualifications

• Bachelor's degree in a related field
• Knowledge of Washington's transportation market
• Deep knowledge of the A/E/C industry's standard approach to procurement of professional services
• Demonstrated ability to motivate and inspire others
• Ability and desire to travel and engage with others in-person
• Demonstrated experience in writing compelling content based on information from technical staff

Required Qualifications

• A minimum of 5 years relevant industry experience
• Demonstrated "self-starter" with a history of completing projects with limited oversight
• Experience in sales and developing effective win strategies
• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
• Proficient in Adobe Creative Cloud applications, including InDesign

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) {Spokane, WA}: $80,168.40- $100,320 {Olympia, WA}: $80,168.40- $105,600 {Bellevue/Seattle/Everett, WA}: $88,704- $126,720

Primary Location: United States-Washington-Bellevue Other Locations: United States-Washington-Everett, United States-Washington-Spokane, United States-Washington-Olympia, United States-Washington-Seattle Industry: Marketing/Communications Schedule: Full-time Employee Status: Regular BusinessClass: Highways Job Posting: Aug 12, 2026

At HDR, we are committed to the principles of employment equity. We are an Affidavit Action and Equal Opportunity Employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.