Proposal Intern (Seasonal)

McManimon, Scotland & Baumann, LLC; Roseland (NJ); On-site; USD 25,000 - 32,000; Part time

Job summary

McManimon, Scotland & Baumann, LLC in Roseland, New Jersey is seeking a Seasonal Proposal Intern for the firm’s busy RFP season. The position runs from September through February and is expected to be on-site, with weekly hours generally ranging from 28 to 35 hours.

The Proposal Intern will assist with preparing high-quality proposals and may support other office tasks as needed. The role requires drafting and organizing response materials, coordinating with attorneys, and ensuring all

Qualifications

• Proficiency with Microsoft Word, Outlook, and Adobe/PDF tools.
• Strong proofreading, editing, and organizational skills.
• Ability to follow detailed instructions and meet deadlines.
• Professional communication skills.

Responsibilities

• Review RFPs carefully to understand scope, evaluation criteria, deadlines, and submission instructions.
• Draft, organize, and assemble proposal materials that reflect the Firm’s qualifications and services.
• Ensure proposal responses comply with formatting and submission requirements while proofreading for grammar and accuracy.
• Coordinate with attorneys and team members to gather information and supporting materials for submissions.
• Manage multiple assignments while prioritizing tasks to meet submission deadlines.
• Maintain organized proposal files.

Skills

Microsoft Word

Outlook

Adobe PDF

Job description

Description

McManimon, Scotland & Baumann, LLC is seeking a smart, detail-oriented, and dependable individual to join our team as a Seasonal Proposal Intern during the Firm’s busy annual Request for Proposals (“RFPs”) season. This position typically runs from September through February and is expected to be on‑site, with weekly hours generally ranging from 28 to 35 hours. In this role, the Proposal Intern will assist with preparing high‑quality, competitive proposals in response to RFPs for professional services and may also support other office‑related tasks as needed.

Job Responsibilities:

• Review RFPs carefully to understand scope, evaluation criteria, deadlines, and submission instructions.
• Draft, organize, and assemble proposal materials that respond to client needs and accurately reflect the Firm’s qualifications, experience, and services.
• Ensure proposal responses comply with each RFP’s formatting, documentation, and submission requirements, while proofreading and editing materials for grammar, accuracy, consistency, and overall quality.
• Coordinate with attorneys and other team members to gather information, updates, and supporting materials needed for proposal submissions.
• Manage multiple assignments while prioritizing tasks to meet strict submission deadlines.
• Maintain organized proposal files.

Compensation and Benefits:

The anticipated hourly rate for this position is $18.00 to $23.00 per hour. This position is temporary and is not benefits‑eligible, except as otherwise required by applicable federal, state, or local law.

Firm Description:

Located in Roseland, New Jersey, McManimon, Scotland & Baumann, LLC is a law firm serving both governmental and private‑sector clients throughout New Jersey. The Firm’s practice areas include public finance, redevelopment, land use, litigation, alternative dispute resolution, and restructuring and bankruptcy. Founded 1971, MS&B brings a unique ability to bridge the public and private sectors while delivering practical, responsive, and client‑focused legal services.

Employee Impact and Success:

At MS&B, our commitment to Employee Impact & Success (EI&S) reflects the way we work, collaborate and deliver results for our clients. We recruit and cultivate exceptional candidates to build a high‑quality team and make a conscious effort to retain and strengthen a workplace grounded in respect, professional development, and open communication. This approach strengthens our internal culture and enhances our ability to understand and respond to the needs of our clients and the communities we serve.

Requirements

• Proficiency with Microsoft Word, Outlook, and Adobe/PDF tools is required.
• Strong proofreading, editing, and organizational skills.
• Strong attention to detail and ability to follow detailed instructions.
• Ability to manage strict deadlines.
• Professional communication skills.