Proposal Editor/Writer and Proposal Manager (Canada-Northeast US Team)

Lensa; New York (NY); On-site; USD 68,000 - 80,000; Full time

Job summary

A leading career site is seeking a Proposal Editor/Writer and Proposal Manager to support strategic proposal efforts in New York. This role involves drafting, editing, and managing proposals to enhance business development and sales operations. Candidates should possess substantial experience in proposal management, particularly in AEC industries, along with strong leadership and communication skills.

Qualifications

• Minimum 8 years of experience in proposal management/coordination.
• Experience in Architectural, Engineering, and Construction (AEC) industries preferred.
• Strong understanding of business objectives and sales strategies.

Responsibilities

• Manage the writing and editing of proposals for strategic pursuits.
• Coordinate with technical staff and support complex proposal efforts.
• Ensure compliance and quality control in all proposal submissions.

Skills

Communication

Leadership

Teamwork

Analytical Thinking

Education

BS/BA degree

Job description

Proposal Editor/Writer and Proposal Manager (Canada-Northeast US Team)

Proposal Editor/Writer and Proposal Manager (Canada-Northeast US Team)

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Lensa is the leading career site for job seekers at every stage of their career. Our client, Jacobs, is seeking professionals in New York, NY. Apply via Lensa today!

Our Sales Operations career path is your opportunity to help Jacobs win work so we can tackle our clients’ challenges and lay the foundation for human progress. In this position you will support a variety of sales and business development assignments, ranging from positioning to highly strategic proposals and qualification statements. All members of our Canada-Northeast Geographic Sales Operations (GSO) team are expected to be self-starters who possess excellent oral and written communication skills and effective listening skills; develop creative solutions to tackle challenges; are team players ready to support each other; and have a vested interest in Jacobs’ success.

Main Duties & Responsibilities

Responsibilities

Each day will present different activities and opportunities as you help position Jacobs for success in our sales efforts. Our Proposal Editor/Writer will be responsible for writing sections and/or editing proposals led by others (proofreading, copy edits, and/or full content edits) as well as managing small to medium-sized efforts when capacity allows. This role includes the following general activities:

Writer/Editor

• Independently lead the writing, editing/tailoring, and research for sections on complex, strategic pursuits, or to independently work with capture teams on small to medium-sized proposals
• Serve as the section lead for strategic proposals, with overall responsibility for the quality and content of section(s)
• Ensure compliance in all work; proactively identify, communicate, and mitigate potential issues/variances
• May participate in pursuit win strategy development process, kick-off meetings, storyboard/strategy sessions, and other milestone meetings, throughout Middle Game and End Game as appropriate
• May partner with CAM, Account Strategist, or Sales Operations staff to drive and lead proposals, qualification statements, and presentations
  
  

Proposal Management

• Lead the End Game coordination and preparation of proposals of all sizes independently, working directly with technical staff; may support large, strategic opportunities, working under the guidance of senior Sales staff
• Lead and/or support planning and development of small to mid-sized presentations and interviews
• Coordinate, write, edit/tailor, and perform research for non-technical proposal sections with no supervision; ensure compliance; proactively identify, communicate, and mitigate potential issues/variances
• Participate in kick-off meetings and other milestone meetings, as appropriate
• Participate in opportunity planning/Middle Game activities as required
• Develop knowledge of Jacobs’ Markets and suggest teaming partners/subconsultants, as well as qualified Jacobs staff during kickoff/strategy sessions and organization chart development
  
  

General to Both Functions

• Possess detailed understanding of business objectives, priorities, and sales strategy, especially as they relate to the proposal process
• Actively apply Sales Operations procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as Branding Guidelines
• Employ and populate/update (as appropriate) business development-related tools and databases
• Foster strong, mutually beneficial working relationships with Operations, other Sales Operations staff, Creative Solutions, Geographic Sales, Global Integrated Delivery (GID), and Sales Enablement teams both locally and across the network
• May coach and mentor junior staff within Sales Operations
• In addition, this role will be expected to demonstrate the following progressive skills in Leadership, Sales Strategy, Sales Functions and Processes, and Jacobs/Industry Acumen
  
  

Other Job Specifications and Expectations

Skills

In addition, Proposal Managers are expected to demonstrate the following progressive skills in leadership, sales strategy, sales functions and processes, and Jacobs/industry acumen:

Leadership

• Provide direction to graphic designers, publishing technicians, other editors, translators, reprographics specialists, and other support staff, as appropriate; independently coordinate with and collect information from internal and external (i.e., teaming partners and subconsultants) sources
• Manage own contributions or proposal team, monitoring progress and adherence to proposal schedule
• Solve issues independently; identify and implement creative solutions to challenges; escalate to leadership as necessary
• Guide, influence, and convince others with advanced communication and negotiation skills
• Share best practices and lessons learned to improve or streamline processes, procedures, and tools/databases
  
  

Sales Strategy

• Lead a variety of business development assignments, ranging from managing proposals and qualification statements, as well as edit or tailor sections for large, strategic, complex efforts
• Lead variety of sales/business development writing and editing assignments, supporting qualification statements to highly strategic, large, and complex proposals and presentations
• Serve as a section lead or in key support role for the largest and most strategic, complex efforts in partnership with other Sales Operations staff
• Support the pursuit team to refine and integrate pursuit strategy/win themes in proposal documents
• Apply sophisticated analytical thought to develop strategies, win themes, and solutions to challenges
• Seek opportunities to enhance company image/brand on proposals and presentations
• Ensure quality control, promote breakthrough technologies, and drive best practice initiatives
  
  

Sales Functions and Processes

• Demonstrate advanced oral and written communication skills; possess effective active listening skills
• Understand the proposal development and review process
• Understand proposal time commitments and time management
• Write and update project descriptions/summaries, qualifications, success stories, and lessons learned, as well as resumes and other documents independently
• Present suggestions to leadership for improvements/additions and lessons learned to streamline processes, procedures, and tools/databases
• Provide QA/QC check of assigned work for self
• BS/BA degree, or equivalent
• At least eight (8) years of experience in proposal management/coordination, ideally in the Architectural, Engineering, and Construction (AEC) industry and with demonstrated experience in the transportation, water, and/or architecture, interiors, planning and urban design markets.
• Be conversant in objectives and services provided
• Understand how personal efforts help achieve Jacobs goals
• Safeguard, and implement company image/branding on all proposal assignments
• Understand basic company risk evaluation processes
• Follow health/safety and ethical policies, procedures, and guidelines; and escalate issues as appropriate
  
  

Candidates in other US locations are welcome to apply.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  IT Services and IT Consulting

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