Proposal Development Associate

HealthVerity; Pennsylvania; Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Competitive base salary

Annual bonus opportunity

Health, dental, and vision coverage

401(k) plan and equity program

Remote work flexibility

4 weeks PTO per year

Parental leave

Onboarding and professional growth

Team mentorship and development

Job summary

HealthVerity seeks a Proposals Associate to support RFPs/RFIs and questionnaires, partnering with sales to help drive opportunities. You will develop responses, coordinate inputs from Sales, Consulting, Marketing, and Real World Data teams, and ensure accuracy under tight deadlines.

You will design processes, maintain a robust content library, and leverage AI to accelerate responses while maintaining high quality and compliance across all client communications.

Qualifications

• 2-4 years of experience supporting RFPs, proposals, sales operations, or bid management in healthcare, life sciences, SaaS, or technology.
• Ability to coordinate multiple stakeholders while delivering high-quality responses under tight deadlines.
• High attention to detail, accountability, and the ability to work independently in a fast-paced environment.
• A process-oriented mindset with a passion for improving efficiency through technology and AI.
• Excellent written communication and project management skills.

Responsibilities

• Support and draft successful Requests for Proposals (RFPs), RFIs, and ad-hoc questionnaires for prospective and existing clients with pace and accuracy
• Collaborate effectively and build relationships across our HealthVerity organization, continuously improve response quality with an eye towards competitive differentiation
• Effectively communicate status and progress of RFPs, including volume, trends in wins and losses, and other metrics on a monthly basis
• Develop and manage a content library that effectively reflects HealthVerity's strengths and unique capabilities, challenging us to improve our RFP database
• Leverage AI to help drive efficiencies across the organization and increase our response times
• Identify and develop improved processes and tools to expand our RFP reach and response success
• Champion our RFP process and drive timeframes to ensure deadlines are met and client expectations are exceeded

Skills

RFP coordination

Proposal management

Stakeholder coordination

Attention to detail

AI-driven improvements

Job description

ROLE OVERVIEW

Become a key part of our Proposals team as a Proposals Associate. You will work closely with our sales team to prepare and oversee Request for Proposals (RFPs), Request for Information (RFIs) and Questionnaires for existing and prospective clients. You will also be responsible for special project execution on the Proposals team.

You will design and develop internal processes and relationships within our HealthVerity organization (Sales, Consulting Principals, Marketing, Operations, Real World Data teams, & Information Security) to drive, coordinate, and facilitate input and develop responses to drive key opportunities. You will use your strong attention to detail to drive accuracy of information contained in the RFP. You will work within strict timelines, communicating information internally regarding the progress of requests, driving work through to completion.

KEY RESPONSIBILITIES

• Support and draft successful Requests for Proposals (RFPs), Request for Informations (RFIs), and ad-hoc questionnaires for prospective and existing clients with pace and accuracy
• Collaborate effectively and build relationships across our HealthVerity organization, continuously improve response quality with an eye towards competitive differentiation
• Effectively communicate status and progress of RFPs, including volume, trends in wins and losses, and other metrics on a monthly basis
• Develop and manage a content library that effectively reflects HealthVerity's strengths and unique capabilities, challenging us to improve our RFP database
• Leverage AI to help drive efficiencies across the organization and increase our response times
• Identify and develop improved processes and tools to expand our RFP reach and response success
• Champion our RFP process and drive timeframes to ensure deadlines are met and client expectations are exceeded

QUALIFICATIONS

Required

• 2-4years of experience supporting RFPs, proposals, sales operations, or bid management in healthcare, life sciences, SaaS, or technology.
• Ability to coordinate multiple stakeholders while delivering high-quality responses under tight deadlines.
• High attention to detail, accountability, and the ability to work independently in a fast-paced environment.
• A process-oriented mindset with a passion for improving efficiency through technology and AI.
• Excellent written communication and project management skills.

Preferred

• Experience in health information technology, life sciences, or related industry preferred

Base salary for the role is commensurate with experience and can range between $75,000 - 100,000 annual bonus opportunity.

Hiring Locations

Our main office is located in Center City, Philadelphia, where we operate on a hybrid model with in-office work required three days a week for local employees. We believe collaboration is most effective when teams come together, which is why we prioritize hiring in the Philadelphia area.

For certain roles, we also hire from hub locations---regions where we have an established presence with multiple team members working remotely. While these employees primarily work from home, we bring them together in person at least once a year for team-building, collaboration, and strategic planning.

Due to tax and labor regulations, we can only hire from specific states. Remote work is supported in the following key hub locations and approved states:

Hub Locations:

• Philadelphia, Pennsylvania
• Boston, Massachusetts
• New York City, New York
• Baltimore, Maryland
• Washington, D.C.
• Charlotte, North Carolina
• Raleigh-Durham, North Carolina
• Atlanta, Georgia
• Chicago, Illinois

Approved States for Remote Work: CT, DE, FL, GA, IL, IN, MA, MD, MI, NC, NJ, NY, OH, PA, TN, and VA.

About HealthVerity

HealthVerity is the leader in privacy-protected real-world data exchange, transforming how healthcare and life sciences organizations connect and analyze disparate patient data. By enabling access to the industry's largest RWD ecosystem, HealthVerity supports critical applications in clinical development, commercial strategy, regulatory decision-making, and public health. To learn more about HealthVerity, visit healthverity.com.

Why you'll love working here

We are making a difference

Our technology is at the forefront of some of the biggest healthcare challenges in the world.

We are one team

Our people define our culture and always will. We take time out to celebrate each other, and acknowledge the value that each of us adds towards our greater mission. Come share all you have to offer.

We are learners

Every team member is continually learning, no matter if we've been in a role for one year or much longer. We are committed to learning and implementing what is best for our clients, partners, and each other.

Benefits & Perks

• Compensation:competitive base salary & annual bonus opportunity (for non-commissioned roles)
• Benefits: We offer health, dental, and vision coverage starting on day 1. We also offer a 401(k) plan and an equity program, with new hire equity grants beginning at the Director level and above.
• Flexible location: Remote workdays and 3 days a week of in-office collaboration for team members in the Philadelphia area. Check location requirements with the recruiting team.
• Generous PTO:Take time off as needed, targeted at 4 weeks per year, including vacation, personal and sick time, plus paid parental leave
• Parental Leave: 12 weeks paid leave for childbearing, surrogacy, and adoption; 6 weeks for non-childbearing parents
• Comprehensive and individualized onboarding: mentorship program, departmental talks, and a library of resources are available beginning day 1 for each new team member to minimize the stress of starting a new job
• Professional development:biweekly 1:1s, hands-on leadership that is goal-and growth-oriented for each team member, and an annual budget to support professional development pursuits

We believe incorporating different ideas, perspectives and backgrounds make us stronger and encourages an environment where ageism, racism, sexism, ableism, homophobia, transphobia or any other form of discrimination are not tolerated. All qualified job applicants will be given consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability. At HealthVerity, we're working towards an innovative and connected future for healthcare data and believe the future is better together. We can only do that if everyone has a seat at the table.

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [e-mail]

Remote opportunities are not available in all areas and require team members to work from a fixed location due to tax and labor law implications - specific questions about remote positions can be discussed during the interview process with your recruiter.