Proposal Coordinator - Transportation (Canada-Northeast US Team)

Jacobs Engineering Group Inc.; Morristown (NJ); Hybrid; USD 80,000 - 90,000; Full time

Job summary

Jacobs Engineering Group Inc. is seeking a Proposal Coordinator to support business development efforts in the transportation sector. The role involves managing proposal submissions, coordinating with teams, and ensuring compliance with company standards. Ideal candidates will have a BS/BA degree and at least two years of relevant experience in the AEC industry.

Benefits

Medical, dental, and vision insurance

401(k) plan

Unlimited Paid Time Off (PPTO)

Performance discretionary bonus

Qualifications

• At least two years of experience in proposal coordination, ideally in the AEC industry.
• Understanding of business objectives and services provided.
• Knowledge of document publishing and editing standards.

Responsibilities

• Support proposals and lead coordination of small to medium proposals.
• Write, edit, and ensure compliance for non-technical proposal sections.
• Develop knowledge of company markets and industry trends.

Skills

Communication

Teamwork

Problem Solving

Education

BS/BA degree or equivalent

Job description

Proposal Coordinator - Transportation (Canada-Northeast US Team)

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Our Sales Operations career path is your opportunity to help Jacobs win work so we can tackle our clients’ challenges and lay the foundation for human progress. In the Proposal Coordinator position, you will support a variety of business development assignments, ranging from strategic proposals to qualification statements and letters of interest. All members of our Sales Operations team are expected to be self-starters who: possess excellent oral and written communication skills; develop creative solutions to tackle challenges; are team players ready to support each other; and have a vested interest in Jacobs’ success.

Our transportation pursuits focus on solutions and services ranging from transportation planning, design, engineering and construction management to land development, environmental permitting and complex collaborative delivery models.

Main Duties & Responsibilities

Each day will present different activities and opportunities as you help position Jacobs for success in our sales efforts. Our Proposal Coordinators will be responsible for the following general activities:

• Support proposals under the guidance of senior Sales Operations staff and, as your capabilities grow, lead the End Game coordination of small to medium proposals; may take ownership of section(s) of larger efforts under the guidance of senior staff
• Coordinate, write, edit/tailor, and perform research for non-technical proposal sections; ensure compliance; proactively identify and communicate potential issues/variances
• Participate in kick-off meetings and other milestone meetings, as appropriate
• Begin to develop an understanding of business objectives, priorities, and sales strategies, especially as they relate to the proposal process
• Learn and actively follow Sales procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as Branding Guidelines
• Populate/update (as appropriate) information in Jacob’s Client Success Platform (CSP) and business development-related tools and databases
• Develop knowledge of company markets, partner/competitor/subconsultant firms, clients, and industry trends
• Begin to foster working relationships with Operations, other Sales Operations staff, Selling Units, and Sales Enablement teams both locally and across the network

Other Job Specifications and Expectations

In addition, Proposal Coordinators will be expected to demonstrate the following progressive skills in leadership, sales strategy, sales functions and processes, and Jacobs/industry acumen:

Leadership

• Coordinate/provide direction during End Game to graphic designers, publishing technicians, editors, translators, reprographics specialists, and other support staff, as well as to teaming partners and subconsultants
• Monitor and hold self to proposal schedule

Sales Strategy

• Support Sales Operations team on proposals, lead the End Game coordination of small to medium proposals, and support Senior Sales Operations staff on larger, more strategic proposals. Coordinate as necessary with Client Account Managers (CAMs), Client Service Leaders (CSLs), and Account Strategists (AStrat) on opportunities
• Participate in debrief meetings on completed proposals and apply lessons learned to future efforts
• Check client websites for information and addenda
• Evaluate and resolve problems by applying appropriate solutions and seeking leadership guidance as necessary
• Possess basic understanding of objectives and services provided by the firm Sales Functions and Processes
• Demonstrate excellent oral and written communication skills; possess effective active listening skills
• Write and update project descriptions/summaries, resumes, and other documents with limited supervision
• Have knowledge of and ability to perform contributing skills (including document publishing, editing, and reprographic standards) supporting application of best practices
• Offer suggestions for, or alert leadership to, improvements/additions and lessons learned to streamline processes, procedures, tools/databases, etc.
• Prepare and ensure compliant and timely proposal deliverables, including following proposal process, and meeting client and schedule requirements; communicate issues/variances
• Be accountable for quality assurance/quality check (QA/QC) of assigned proposals and proposal sections

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Here's what you'll need

• BS/BA degree, or equivalent
• At least two (2) years of experience in proposal coordination, ideally in the Architectural, Engineering, and Construction (AEC) industry. Preference will be given to those with demonstrated experience in the transportation market.
• Understand business objectives and services provided
• Understand how personal efforts help achieve Jacobs goals
• Safeguard and implement company image/branding on all proposal assignments
• Follow Jacobs health/safety and ethical policies, procedures, and guidelines; and escalate issues as appropriate

Candidates in other US locations are welcome to apply.

Jacobs’ health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, one floating holiday, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $80,000.00 to $90,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.