Proposal Coordinator (m/f/d)

planqc; Germany (OH); On-site; USD 57,103 - 85,655; Full time

Job summary

planqc invites a Proposal Coordinator to drive the development of high-quality proposals—from public funding applications to consortia—ensuring timely submission. You will gather technical, financial, and commercial input, coordinate stakeholders, and continuously improve our proposal processes and knowledge base.

You will monitor funding opportunities in Germany, expand to other European countries, and interface with universities, research institutes, and agencies while maintaining systematic

Qualifications

• Background in technical or business/management fields with degree and 2+ years experience
• Experience with European funding programmes (Horizon Europe, etc.)
• Excellent written communication and ability to translate technical content
• German and English at C1 level

Responsibilities

• Coordinate and develop competitive grant proposals with technical and financial input
• Identify funding opportunities and monitor programmes across Europe
• Represent planqc in networks and liaise with universities and funding agencies
• Maintain internal reporting and improve templates and processes

Skills

Proposal writing

Project management

Stakeholder coordination

German language (C1)

English language (C1)

Education

Bachelor degree or higher

Tools

Proposal platforms

Job description

Your mission

Atplanqc, we build scalable quantum computers based on neutral atoms and actively shape the ecosystem that enables their development. As Proposal Coordinator, you coordinate and drive the development of high-quality proposals that support planqc's growth, from public funding applications and research consortia to commercial offers and strategic opportunities. You bring together technical, financial, and commercial input from across the company, coordinate internal and external stakeholders, and ensure proposals are compelling, compliant, and submitted on time. Beyond individual proposals, you continuously improve our processes, knowledge base, and proposal pipeline.

Your responsibilities

• Proposal Management andDevelopment:You write,developandconsolidat ecompetitive grant proposals based on technical and financial input, gathering the necessary contributions from the specialist teams,formingand coordinating the required consortia, and supporting negotiations during grant preparation – alltheway totimelysubmission
• Monitoring & Funding Search:You run continuous monitoring to identify new funding programmes and attractive opportunities–initially in Germany, later across further European countries (UK, Austria, and others) as well as international programmes open to applicants from any country–and keep track of relevant policy developments
• Networking, Policy & Lobbying:You representplanqcin relevant business networks (e.g.Bitkom, SPECTARIS,Optica,QuIC), observe relevant developments there, build relationships with universities, research institutes, and funding agencies, and prepare lobbying proposals that you submit to management for approval
• Reporting & Continuous Improvement:You build andmaintainour internal reporting – a central overview of all ongoing and planned applications that gives employees, C-level, and investors transparency on our funding pipeline. You conduct post-mortems onsubmittedproposals (successful and rejected), derive lessons learned, and continuously improve templates, knowledge repositories, and processes

What you bring

• Background & Experience:A background in either a technical field (e.g.physics,engineering,natural sciences) or business/management (e.g. public policy, business, project management).At least a degree plus 2 years of relevant professional experience (ormore experiencewithout a degree).
• Funding Programmes:Familiarity with German and European funding programmes (e.g. Horizon Europe, BMFTR, DLR, IPCEI, NATO DIANA)
• Writing & Organisation:Excellent written communication skills, the ability to translate complex technical content into clear, compelling proposals, and a structured, independent, and detail-oriented way of working.
• Languages:German at a minimum of C1 level and English at a minimum of C1 level

Nice to have

• Track Record:A track recordof successful public funding applications
• Quantum & Deep Tech:A background in quantum technologies, AMO physics,or another deep-tech environment (e.g. semiconductors, photonics)
• Consortia & Institutes:Experience building international research consortia or working with universities and research institutes
• Tools & Efficiency:An affinity for IT tools and automation to make application and monitoring processes more efficient, including experience with application platforms
• Networking:Interest in attendingnetworkingevents

What characterizes you

• Structure & Delivery:You work in a structured, reliable, and independent way, produce compelling texts, and keep an overview even under deadline pressure
• Continuous Improvement:You think beyond the individual application and continuously improve processes
• Interest:You are interested in the interface of technology, strategy, and funding

Why join planqc