Proposal Coordinator (Federal)

SEARCH; United States; Remote; USD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Group health insurance

Generous 401(k) retirement plan

Paid holidays and PTO

Merit-based raises and bonuses

401(k) retirement plan with match

11 paid holidays per year

Paid time off (PTO)

Bonuses and promotions

Job summary

A leading cultural heritage firm in the United States is seeking a Full-Time Proposal Coordinator (Federal) to manage the proposal process from concept to delivery. This role involves coordinating with various stakeholders, ensuring compliance with federal requirements, and supporting multiple proposals simultaneously. Candidates should have proficiency in Microsoft Office, attention to detail, and strong communication skills. The position offers competitive pay and flexible work arrangements, with additional benefits including comprehensive health insurance and a generous 401(k) plan.

Qualifications

• Ability to multi-task on several projects independently and as a team.
• Strong communication skills with tact and diplomacy.
• Ability to work independently in a remote office environment.
• Ability to multi‑task on several projects independently and as a team, while remaining flexible and servicing both internal and external clients.
• Attention to meticulous detail for all task assignments.
• Excellent written and verbal communication skills with tact and diplomacy.
• Ability to work independently and stay focused within a remote office environment.

Responsibilities

• Maintain a highest professional image for clients and coworkers.
• Review requests for proposals and develop timelines.
• Coordinate quality-control reviews during the proposal lifecycle.
• Assist in developing win strategies and themes with the Senior Proposal Manager and Proposal Lead.
• Review proposal response documents against the RFP and evaluation factors (develop compliance matrices).
• Coordinate detail-oriented data checks, editorial, and technical reviews.
• Ensure adherence to standards and templates for a consistent appearance and style across all responses.
• Participate in proposal kick‑off meetings and data calls.
• Lead Federal data call responses (e.g., develop tailored resumes and standard qualification statements).
• Support multiple proposals concurrently (multi‑tasking).
• Perform self‑check of work products and coordinate independent quality‑control reviews and compliance checks during the proposal lifecycle.
• Work non‑standard hours as needed to meet deadlines.
• Other duties as assigned.

Skills

Proficiency with Microsoft Office

Experience with SAM.gov

Experience with Dynamics 365

Excellent written and verbal communication

Attention to detail

Remote work independence

Tools

Dynamics 365

Salesforce

Job description

SEARCH has an opening for a Full-Time Proposal Coordinator (Federal) to join the team. Under general supervision of the Senior Proposal Manager, the Proposal Coordinator is responsible for the administrative aspects of developing, coordinating, and executing the Federal proposal process from concept to delivery. SEARCH provides a flexible work environment, a professional and collaborative atmosphere, and a wide range of projects and opportunities for staff. SEEK offers a competitive compensation package with strong health, wellness, and retirement plans. Benefits include medical, dental, and vision insurance, group term life insurance, a 401(k) plan with match, 11 paid holidays per year, and paid time off (PTO). Pay is commensurate with education and experience.

Key Responsibilities

• Maintain a highest professional image for clients, coworkers, media, and the public
• Review requests for proposals (RFPs) and similar solicitation documents
• Develop and maintain proposal timelines and task assignments
• Assist in developing win strategies and themes with the Senior Proposal Manager and Proposal Lead
• Review proposal response documents against the RFP and evaluation factors (develop compliance matrices)
• Coordinate detail-oriented data checks, editorial, and technical reviews
• Ensure adherence to standards and templates for a consistent appearance and style across all responses
• Participate in proposal kick‑off meetings and data calls
• Lead Federal data call responses (e.g., develop tailored resumes and standard qualification statements)
• Support multiple proposals concurrently (multi‑tasking)
• Perform self‑check of work products and coordinate independent quality‑control reviews and compliance checks during the proposal lifecycle
• Work non‑standard hours as needed to meet deadlines
• Other duties as assigned

Qualifications Required

• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Experience with SAM.gov and similar federal websites
• Experience with Dynamics 365, Salesforce, or other cloud‑based CRM software preferred
• Ability to multi‑task on several projects independently and as a team, while remaining flexible and servicing both internal and external clients
• Attention to meticulous detail for all task assignments
• Excellent written and verbal communication skills with tact and diplomacy
• Ability to work independently and stay focused within a remote office environment

Application Requirements

• Cover letter
• Resume
• References

Benefits

• Competitive salary
• Per diem for overnight travel
• Group health insurance (medical, dental, vision)
• Short‑term and long‑term disability insurance
• Group term life insurance
• Voluntary life insurance
• Employee Assistance Program
• Emergency Travel Assistance
• Generous 401(k) retirement plan
• Paid holidays (11)
• Paid time off (PTO)
• Merit‑based raises, bonuses, and promotions

About SEARCH

SEARCH is a global leader in archaeology, maritime archaeology, and the full spectrum of cultural heritage services. SEARCH’s staff are industry leaders and subject‑matter experts supporting commercial and government clients worldwide. Since 1993, SEARCH has completed over 5,000 projects nationwide and across 44 countries, spanning seven continents and four oceans. By integrating science, technology, and creativity, SEARCH harnesses the power of the past to advance the projects, places, and people it serves.

For more information about SEARCH, please visit searchinc.com and follow us on Facebook, Instagram, LinkedIn, and X.

Please send inquiries about the position to [e-mail]. Include the Job Posting code PCF_26 in the subject line of your email.