Proposal Coordinator

Bureau Vertias North America; United States; Remote; USD 43,000 - 62,000; Full time

Benefits offered by this job

Health benefits

401(k) retirement plan

Paid time off

Job summary

Bureau Veritas North America is seeking a proposals coordinator to lead RFP responses, develop statements of qualifications, and manage client-facing proposal materials for the commercial and government market segments.

You will collaborate with leadership, ensure timely submittals, and maintain marketing collateral while supporting post-award reviews and continuous improvement.

Qualifications

• Develop and manage customized proposals, SOQs, and information requests for commercial/government markets.
• Lead RFP response process with input from leadership on competitors and examples of work.
• Ensure accuracy, formatting, and timely delivery of proposals.

Responsibilities

• Develop and maintain government forms 330 Architect and Engineer qualifications statements.
• Manage contracts and client documents.
• Coordinate between divisions, legal, and partners.
• Create and update presentation folders with in-house designer.
• Protect confidential information and deliver exceptional customer service.

Skills

Proposal management

RFP responsiveness

Stakeholder communication

Editing & proofreading

Project coordination

Salesforce experience

Adobe Creative Suite

Education

Bachelor's degree in Marketing, Communications, Business, or related field

Tools

Salesforce

Adobe Creative Suite

Microsoft Office

SharePoint

Job description

A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, gender identity, genetics, status as a protected veteran, or any other non-job-related characteristics.

This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.

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Job Summary

Responsible for the overall coordination and development of customized proposals, statement of qualifications, and requests for information in response to requests for the commercial and government market segments.

Core Essential Duties and Responsibilities

1. Leads the Request for Proposal (RFP) response pipeline by attending all planning meetings and providing answers to questions asked in RFP (other than pricing) with input from the leadership team regarding competitors and examples of comparable work.

2. Interfaces with staff at all levels of the organization as well as clients and partners.

3. Planning assembly and delivery of proposal documents to include preparing action lists and timing of tasks to be completed.

4. Scheduling and tracking production of proposals/qualifications packages to meet deadlines, including production efforts.

5. Responsible for handling all aspects of the customized business proposal submittal, including coordination and submittal processes.

6. Assess all RFP communications and responses for clarity, formatting, accuracy, consistent presentation, conform Tables of Contents to pagination, and assemble to create pdf for submittal

7. Manage the RFP timeline and own the RFI & RFP deliverable and submittal in client portal.

8. Need to meet submission deadlines.

9. Actively involved in the development and maintenance of marketing collateral, including but not limited to project sheets, resumes, presentation slides, and other marketing materials.

10. Prioritize and manage multiple projects simultaneously; following through on issues in a timely manner.

11. Create simple proposals using established template formatting and clarifications, proofread submitted proposals for clarity, spelling, punctuation, grammar, and consistent presentation.

12. Create project/program organizational charts according to personnel named by leadership team.

13. Managing project, client, and consultant data in firm-wide databases.

14. Participate in post-award debriefings and revise proposal strategies as appropriate.

15. Assist the marketing team with other projects as needed.

16. Request Certificate Of Insurance (COI).

17. Produce and maintain project case studies across all industries and projects coordinating between sales and project management teams, adding photos, interviewing clients, and managing SharePoint updates. Keep proposals updated with the latest language, terms and conditions, and fee increases.

18. Facilitate Vendor Registrations through client portals.

Core Essential Duties and Responsibilities continued

1. Create and update presentation folders, working with in-house designer for content, and manage the printing and distribution.

2. Exemplify exceptional proofreading skills by exhibiting attention to detail, knowledge of correct spelling, grammar, and punctuation.

3. Organize all technical marketing communications material according to set standards regarding order, clarity, conciseness, style, formatting, and terminology.

4. Maintain events planning spreadsheet, register attendees, provide hard-copy bound printouts of presentation deck, and ship/materials/giveaways.

5. Responsible for organizing all technical material and completing writing assignments according to set standards regarding order, clarity, conciseness, style, and terminology. Assisting with the formatting, reproduction, and distribution of technical material.

6. Maintaining clear and accurate attendance, leads and budget records of past events and cost forecasts for upcoming events.

7. Preparing marketing literature and convention support materials. Attending conventions and trade shows. Involved in the development of marketing materials for special projects.

8. Protects operations by keeping company information confidential.

9. Delivers outstanding customer service through timely response and proactive solutions to clients’ needs.

10. Demonstrates BV’s guiding principles in support of the company’s strategic goals.

11. Follows all documented policies, Standard Operating Procedures, and Work Instructions applicable to the position and support of BV’s quality standards and strategic initiatives.

12. Maintains safe and clean work area by complying with all procedures, rules, and regulations.

13. May be required to work overtime with prior authorization from supervisor.

14. Must be able to meet the physical demands of the job.

Role Specific Essential Duties and Responsibilities

1. Developing and maintaining government standard forms 330 Architect and Engineer qualifications statement.

2. Manage contracts and other client specific documents.

3. Liaison between divisional departments, legal, and partners.

Supervisory Responsibilities

This job does not have specific supervisory responsibilities.

Skills

• Ability to write reports, business correspondence, and standard operating procedures.
• Ability to effectively present information and respond to questions from clients, peers, and technical field staff.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables.
• Proficiency in operating a computer and using word processing, spreadsheet, and project management software.
• Salesforce experience preferred.
• Strong working knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Office Suite preferred.
• Time management skills.
• Active listening skills.
• Critical thinking skills.
• Problem-solving skills.
• Oral and written communication skills.

Competencies

• Ability to work independently and as part of a team.
• Ability to work in a constant state of alertness and in a safe manner.
• Ability to successfully work from a remote location.
• Ability to meet the physical requirements of the position.
• Must have a cell phone and supply your own internet service.

Education, Certifications, and Experience

Bachelor’s degree (B.A. or B.S.) from four-year college or university in Marketing, Communications, Business, or related field is preferred. 2+ years of marketing/proposal experience within architecture, engineering, or construction industries

Physical and Environmental Conditions

Work schedules may vary based on business needs, including location, time zone, client schedules, staffing needs, and operational demands. The position may require changes to scheduled start and end times and, where applicable, the number of hours scheduled each day or week.

While performing the office/offsite duties of this job, the employee is required to:

• Operate a computer (up to 100% of workweek)
• Regularly required to use hands.
• Repetitive use of hands/fingers for keyboard interaction (frequently)
• Talk and hear
• Frequently required to stand, walk, sit, talk and hear.
• Occasionally required to reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.
• Must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
• The noise level in the home or company office environment is usually quiet.
• Ability to successfully work from a remote location and report to an office or other work location as required.

Travel Requirements

Not required.

Benefits

At Bureau Veritas, we are dedicated to ensuring our employees receive fair and competitive pay, accompanied by comprehensive health and wellness benefits.

Here’s a breakdown of what we provide:

Starting hourly rate: $38.00 per hourOur Health and Welfare Benefits are designed to meet your needs, with eligibility starting on your first day of employment:

Medical, Dental, and Vision coverage

Company-matched Retirement plan

Generous Paid Time Off and Company Holidays

Life Insurance and AD&D coverage

Short-Term Disability (STD) and Long-Term Disability (LTD)

Optional life and pet insurance

EAP and Total Wellbeing Lifestyle Programs

Tuition Assistance and/or Professional Development

Employee Discounts

This information is transparently provided in adherence to several state and local Equal Pay and Pay Transparency Laws.

Join us at Bureau Veritas, where your well-being and professional growth are our top priorities.

If you are an individual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to [e-mail] .