Proposal Coordinator

KBR Careers; Scaggsville (MD); On-site; USD 86,000 - 129,000; Full time

Benefits offered by this job

401K plan with company match

Medical, dental, vision insurance

Life insurance

AD&D

Flexible spending account

Paid time off

Flexible work schedule

Job summary

KBR is seeking a Proposal Coordinator in Maryland to lead administrative and organizational aspects of government proposal development. You will work with Capture Managers, Proposal Managers, and Production teams to ensure compliance with RFP requirements, proper formatting, and on-time submission.

Responsibilities include RFP analysis, schedule management, formatting, and production leadership. A 4–6+ year background in government contracting and proficiency with proposal tools are required.

Qualifications

• Bachelor’s degree in English, Communications, Marketing, or a related field is required.
• 4–6+ years of experience in proposal coordination, editing, or production within government contracting.
• Strong understanding of FAR, DFARS, and agency-specific procurement requirements.
• Proficiency with proposal tools such as SharePoint, PMC, Deltek, GovWin, VisibleThread, and related systems.

Responsibilities

• RFP Analysis & Compliance: Analyze RFPs, RFIs, RFQs, and sections and develop compliance matrices and templates.
• Schedule & Workflow Management: Coordinate color team reviews and submission deadlines; manage proposal schedules.
• Formatting & Quality Control: Ensure adherence to page limits, branding, and style guides; support visuals.

Skills

Attention to detail

Organization

Communication

Time management

Team collaboration

Education

Bachelor’s degree in English, Communications, Marketing, or related field

Tools

SharePoint

PMC

Deltek

GovWin

VisibleThread

Job description

Title: Proposal Coordinator Belong. Connect. Grow. with KBR! Around here, we define the future. We are a company of innovators, thinkers, creators, explorers, volunteers, and dreamers. But we all share one goal: to improve the world responsibly and safely.

The Proposal Coordinator leads the administrative and organizational aspects of the proposal development process for federal, state, and local government opportunities. They work closely with Capture Managers, Proposal Managers, and the Proposal Production Team to ensure all proposal components are compliant with Request for Proposal (RFP) requirements, formatted correctly, and submitted on time.

Key Responsibilities:

• RFP Analysis & Compliance: Analyze RFPs, RFIs, and RFQs—including Sections L and M—and develop detailed compliance matrices, annotated outlines, and structured templates. Interpret proposal instructions and advise Proposal Managers and Capture leads on submission requirements, formatting standards, and compliance risks. Maintain strict document version control and ensure compliance throughout the proposal lifecycle.
• Schedule & Workflow Management: Coordinate color team reviews (Pink, Red, Gold), production phases, and submission deadlines. Contribute to and monitor proposal schedules, adding input to ensure workflow is in line with proposal submission due date.
• Formatting & Quality Control: Ensure adherence to page limits, template standards, branding requirements, and corporate document style guides. Collaborate with graphics and production teams to support layout, charts, and visual content.
• Production & Submission Leadership: Liaise between Proposal Manager and Document Specialists for creation of compliant, electronic‑ready proposal packages. Manage final quality checks, PDF optimization, and file naming conventions. Support the Contracts Manager with electronic submissions through government portals (e.g., SAM.gov, agency‑specific systems).
• Document Control & Repository Management: Maintain organized digital repositories (SharePoint Pursuit Management Center [PMC] or similar systems). Assign user permissions to the PMC for all contributors including subcontractors and consultants. Ensure accurate file structures, document libraries, version histories, and naming conventions. Track the proposals throughout their lifecycle and supporting documentation post‑submission.

Required Qualifications

• 4–6+ years of experience in proposal coordination, editing, or production within government contracting.
• Strong understanding of FAR, DFARS, and agency‑specific procurement requirements.
• Proficiency with proposal tools such as SharePoint, PMC, Deltek, GovWin, VisibleThread, and related systems.
• Exceptional attention to detail, organization, communication, and time‑management skills.
• Ability to work under pressure, manage multiple deadlines, and support large, multi‑disciplinary proposal teams.
• Bachelor’s degree in English, Communications, Marketing, or a related field.

Preferred Qualifications

• APMP Certification (Foundation or higher).
• Experience coordinating complex color team reviews and high‑volume proposal efforts.
• Familiarity with federal and defense submission portals (e.g., GSA, DoD, DOE).

What You’ll Bring

• Strong communication skills, both written and verbal.
• Ability to anticipate team needs, streamline workflows, and uphold high standards of quality and compliance.
• A collaborative spirit and commitment to continuous improvement.

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule.

Basic Compensation: $86,000-$128,900

Additional Compensation: KBR may offer bonuses, commission, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance.

KBR — Delivering Solutions, Changing the World.

At KBR, we are passionate about our people and our Zero Harm culture. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

We Value Our People – We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential.

We Deliver – We are uncompromising in our commitment to deliver innovative, high-quality, technology‑led solutions for our customers and exceptional, sustainable value for all our stakeholders.

We Are People of Integrity – We value honesty, trust, courage, fairness, prudence and tenacity.

We Empower – We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision‑makers, to be adaptive to change, and to succeed.

We Are a Team of Teams – We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments. Our collective focus makes us a better, stronger, more effective company.

We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function. Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals.

Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries. At KBR, We Deliver.