Proposal Coordinator

Brink Constructors, Inc.; Rapid City (SD); On-site; USD 70,000 - 90,000; Full time

Job summary

A construction company is seeking a Proposal Coordinator in Rapid City, SD. This role involves managing the proposal development process, ensuring compliance with contract terms, and collaborating with cross-functional teams. Ideal candidates will have strong computer skills and experience in writing and coordinating proposals. Benefits include medical insurance, vision insurance, and a 401(k).

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• Strong computer skills for database management and proposal tracking.
• Ability to coordinate and manage proposal development processes.
• High attention to detail for proposal quality and compliance.

Responsibilities

• Coordinate and manage the proposal development process from start to finish.
• Review and analyze RFPs to identify requirements.
• Write, edit, and format proposals for clarity and quality.
• Collaborate with estimating teams and subject matter experts.
• Ensure compliance with contract terms and maintain organized documentation.

Skills

Proposal Coordination

RFP Analysis

Writing and Editing

Collaboration

Contract Management

Job description

Base pay range

$70,000.00/yr - $90,000.00/yr

Direct message the job poster from Brink Constructors, Inc.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Writing/Editing

Industries

• Electric Power Transmission, Control, and Distribution, Utilities, and Construction

Proposal Coordinator overview

The Proposal Coordinator will generally audit new proposals, make changes to existing proposals, and develop contracts. The job also involves keeping a database of outgoing proposals, deadlines, and submittals, so computer skills will certainly be utilized in this position. The Proposal Coordinator should also renew items before they lapse and write bid packages in accordance with laws and regulations; this is usually done with the help of a lawyer. Those in this position will review bid insurance requirements and have them approved by the local government and are also in charge of making sure any other forms and approvals are obtained before construction begins. The Proposal Coordinator will also collaborate with the estimating teams daily.

Responsibilities

• Proposal Coordination: Coordinate and manage the proposal development process from start to finish.
• Receive bid notice, and keep an updated log of all bids
• Put bidding information together to be sent to the Owner, including the ordering of bid bonds, and Certificates of Insurance.
• Setup bid sheets and prepare bidding information
• Submit proposals to owners and maintain proposal schedules and deadlines.
• RFP Analysis: Review and analyze RFPs (Request for Proposals) to identify requirements and evaluation criteria.
• Writing and Editing: Write, edit, and format proposals to ensure clarity, compliance, and quality.
• Conduct research to support proposal content and strategy
• Work with proposal writers and subject matter experts.
• Collaboration: Work with cross-functional teams to gather necessary information and inputs. Work heavily with estimating team.
• Contract Management: Review RFP contracts, explain terms and conditions, ensure compliance, and analyze risks.
• Stay up-to date with legislative changes and coordinate with the legal department as needed.
• Ensure all contract related documents are stored according to company policy and procedures and maintain detailed and organized files.
• Documentation: Maintain organized systems of physical and digital records, create language standards, and ensure proper execution of documents.
• Coordination Support: Provide secretarial and administrative support to the Director of Project Development.
• Place calendar invites to bidding team
• Keep an updated list of all awarded projects
• Answer general phone inquiries using a professional and courteous manner and direct them to the appropriate staff members
• Sort incoming mail and courier deliveries for distribution and prepare and send outgoing mail and courier parcels.
• Maintain a repository of proposal templates and best practices.
• Other duties as assigned

Benefits

• Medical insurance
• Vision insurance
• 401(k)

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