Proposal Coordinator

Vaughn-Construction; Houston (TX); On-site; USD 60,000 - 75,000; Full time

Job summary

Vaughn is seeking a Marketing/Proposal Specialist to lead proposals and interview efforts, support PR and social media, and manage collateral for new business opportunities. You will prepare compelling presentations, coach teams, and coordinate events to showcase Vaughn's capabilities.

The role requires a B.S. in a related field and 1–3 years of marketing/communications experience, with AEC exposure preferred and strong InDesign/Photoshop and MS Office skills.

Qualifications

• Bachelor's degree in Marketing, Communications, English, Journalism or related field.
• Minimum 1–3 years of professional marketing and/or communications experience.
• Experience in the AEC industry is preferred.

Responsibilities

• Lead proposals and interview preparations for new business opportunities.
• Coordinate public relations and social media initiatives and company events.
• Maintain and organize marketing collateral and boilerplate responses.
• Prepare PowerPoint presentations and hand-outs for short-list interviews.
• Collaborate with project teams and senior staff across departments.
• Ensure branding consistency and high-quality marketing materials.

Skills

Desktop publishing

Presentation skills

Verbal and written communication

Editing and proofreading

Attention to detail

Time management

Education

B.S. in Marketing, Communications, English, Journalism or related field

Tools

InDesign

Photoshop

PowerPoint

MS Office (Word, Excel, Outlook)

Job description

Vaughn is a regional commercial construction company operating throughout Texas. We are focused on building higher education, healthcare, and research buildings for commercial clients. As a sophisticated construction manager, we utilize the latest technology (including drones, laser scanners, 3D modeling, and 3D printing) to plan and build high-quality, enduring facilities. Further, we treat all employees like family in a family-like environment where our people are proud to work.

Our family is committed to safety, integrity, teamwork, excellence, and work ethic. Vaughn’s leaders link our strategic priorities and resulting work activities to our core values, and we believe this drives excellence. Vaughn aims to retain and develop individuals aligned with our core values by providing life-changing opportunities.

OUR BIG WHY: We WOW our clients and provide life-changing opportunities for our people, while delivering our projects in a family atmosphere, where our people are proud to work.

Position Overview

Responsible for leading proposals and interview initiatives as well as other proposal support and preparation for new business opportunities to which they are assigned. Additionally, responsible for implementing a variety of other marketing activities as assigned, including but not limited to public relations and social media initiatives, company events and trade shows, collateral material, etc.

Duties/Responsibilities

• Lead efforts to successfully respond to RFPs and RFQs as assigned.
• Perform quality control reviews of other marketing staff’s responses to RFPs and RFQs as requested.
• Lead efforts to successfully respond to short-list interviews (prepare PowerPoint presentations and produce hand-outs, coach project team on successful interviewing and Q&A techniques).
• Lead publicity efforts for awarded projects (ground breakings, topping outs, ribbon cuttings, etc.).
• Assist with maintaining marketing collateral in company database and electronic files (resumes, project sheets, and boilerplate responses).
• Assist with public relations and social media initiatives.
• Maintains, understands, and continues learning Vaughn’s portfolio of work, practice areas, and firm capabilities.
• Other duties and responsibilities as assigned.

Education and Training

• B.S. in Marketing, Communications, English, Journalism or related field.
• Minimum 1 - 3 years of professional marketing and/or communications experience.
• Experience in the AEC industry is preferred.

Knowledge, Skills and Abilities

• Desktop publishing experience (working knowledge of InDesign and Photoshop) required.
• Expert knowledge of presentation software along with strong presentation design skills.
• Working knowledge of MS Office, including Word, Excel, PowerPoint, Outlook.
• Ability to communicate verbally and in writing.
• Strong editing and proof readings skills, and extreme attention to detail.
• Ability to interact directly with principals, senior project management, and staff at all levels.
• Creative, well organized, capable of prioritizing and being proactive in a busy office environment.
• Ability to maintain a strong focus and confidence under tight deadlines and varying workloads.
• Excellent ability to multi-task and respond to constantly changing needs and schedules.
• Acts in a manner of integrity that shows support for the Company, its values, and employees while maintaining a constant focus on meeting/exceeding customer requirements and expectations.
• Demonstrates leadership skills with ability and willingness to face challenges, delegate and provide direction to others, and effectively address conflict.
• Builds constructive and effective relationships, and establish rapport; relates to all kinds of people at all levels inside and outside the organization.

Equal Opportunity Employer, including disabled and veterans.