Proposal Coordinator

EisnerAmper; Dallas (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

EisnerAmper is seeking a dedicated professional in Dallas, Texas to manage proposal documents and RFP responses. You'll utilize your knowledge in proposal strategies and AI technologies to enhance the proposal process.

The ideal candidate should have a Bachelor’s degree in marketing or a related field and at least 2 years of proposal experience. Strong writing skills, proficiency in proposal software and MS Office 365 are essential for success in this role.

Qualifications

• 2+ years of proposal experience (RFP Government and/or Advisory experience preferred).
• Experience with proposal software and AI in the proposal process.
• Excellent written and spoken communication skills.

Responsibilities

• Plan and execute proposal documents and RFP responses.
• Collaborate on proposal themes with internal teams.
• Communicate obstacles or concerns to supervisors.

Skills

Proposal management

Business writing

AI integration

Technical communication

Education

Bachelor's degree in marketing or related field

Tools

Qvidian

Templafy

Storydoc

MS Office 365

Job description

What Work You Will Be Responsible For:

• Planning, strategizing, and executing proposal documents and Request for Proposal (RFP) responses for prospects and clients
• Incorporating the latest technologies, including AI (Claude, ChatGPT), to enhance the proposal process and increase efficiency
• Drafting proposal responses based on insights from prospect meetings and RFP requirements
• Collaborating with internal team members on proposal win themes
• Editing and compiling the final proposal documents and preparing them for submission, delivery, and tracking
• Organizing and maintaining critical databases of proposal content, including firm statistical details, services, industry experience, case studies, and other related data
• Working closely with operations, technical, and service area subject matter experts to gather information required for proposal development
• Translating and communicating technical material and concepts into content that is accessible for audiences with mixed levels of expertise
• Developing prospect meeting presentations, booklets, and other marketing collateral
• Recording proposals in the process pipeline once issued
• Communicating with supervisors any obstacles or items of concern

Candidate Attributes:

• Provides courteous and prompt service to all internal and external parties
• Prioritizes and addresses requests and assignments in a professional and cooperative manner
• Is able to multi-task, project manage, and adhere to strict deadlines
• Assists co-workers in the completion of tasks and assignments to ensure continuity of service
• Actively supports teamwork throughout the organization
• Supports and contributes to other departmental areas, as needed
• Performs other services as assigned

Basic Qualifications:

• Bachelor’s degree in marketing, communications, accounting, business administration, or a related field
• 2+ years of proposal experience (RFP Government and/or Advisory experience preferred)
• Knowledge and experience using proposal software (Qvidian, Templafy, Storydoc)
• Experience with AI in the proposal process

Preferred/Desired Qualifications:

• Strong business writing / AP style preferred
• Professional services experience a plus
• Extensive experience with MS Office 365, particularly Word and PowerPoint required; other marketing computer software and online applications a plus
• Prior proposal experience preferred; experience responding to government proposals a plus
• Good understanding of marketing principles, sales philosophy, and the accounting industry
• Well‑organized with a customer‑oriented approach
• Excellent written and spoken communication skills
• Critical and analytical thinking and problem‑solving abilities
• Minimal travel

Preferred Location:

Iselin

EisnerAmper is proud to be a merit‑based employer. We do not discriminate on the basis of veteran or disability status or any protected characteristics under federal, state, or local law.