Proposal Coordinator

KBR, Inc; Columbia (MD); On-site; USD 86,000 - 129,000; Full time

Benefits offered by this job

Bonus potential

Relocation support

Competitive benefits

Job summary

KBR, Inc. is seeking a Proposal Coordinator to manage the administrative and organizational aspects of government proposal development.

You will work with Capture Managers, Proposal Managers, and Production teams to ensure compliance with RFP requirements, proper formatting, and timely submissions. Responsibilities include RFP analysis, scheduling, formatting, quality control, and electronic submissions through government portals.

Qualifications

• 5–8+ years of experience in proposal coordination, editing, or production within government contracting.
• Strong understanding of FAR, DFARS, and agency-specific procurement requirements.
• Proficiency with proposal tools such as SharePoint, Awarded AI, Deltek, GovWin, VisibleThread, and related systems.
• Exceptional attention to detail, organization, communication, and time‑management skills.
• Ability to work under pressure, manage multiple deadlines, and support large, multi-disciplinary proposal teams.
• Bachelor’s degree in English, Communications, Marketing, or a related field.

Responsibilities

• Analyze RFPs, RFIs, and RFQs including Sections L and M and develop detailed compliance matrices, annotated outlines, and structured templates.
• Interpret proposal instructions and advise Proposal Managers and Capture leads on submission requirements, formatting standards, and compliance risks.
• Maintain strict document version control and ensure compliance throughout the proposal lifecycle.
• Leverage approved AI-enabled tools, where appropriate, to support requirements analysis, compliance reviews, content organization, and process efficiency while maintaining human oversight, confidentiality, and proposal quality standards.
• Coordinate color team reviews (Pink, Red, Gold), production phases, and submission deadlines.
• Contribute to proposal schedule add input to ensure workflow is in line with proposal submission due date.
• Ensure adherence to page limits, template standards, branding requirements, and document style guides.
• Collaborate with graphics and production teams to support layout, charts, and visual content.
• Liaison between PM and Documentation Specialists for creation of compliant, electronic-ready proposal packages.
• Manage final quality checks, PDF optimization, and file naming conventions.
• Supports the Contracts Manager with electronic submissions through government portals (e.g., SAM.gov, agency-specific systems).
• Maintain organized digital repositories (SharePoint PMC, or similar systems).
• Assign user permissions to PMC for all contributors including subcontractors and consultants.
• Ensure accurate file structures, version histories, and naming conventions.
• Track the proposals and supporting documentation post‑submission.

Skills

Proposal coordination

RFP analysis

Compliance management

Attention to detail

Time management

Communication skills

Education

Bachelor’s degree in English

Tools

SharePoint

Awarded AI

Deltek

GovWin

VisibleThread

Job description

Title: Proposal Coordinator Belong. Connect. Grow. with KBR! KBR is a company of innovators, thinkers, creators, explorers, volunteers, and dreamers; but we all share one goal: to improve the world responsibly and safely. We maintain a highly qualified workforce to help care for service people and astronauts across the world. We attract the best minds because our expertise thrives on creativity, resourcefulness, and collaboration. That is how we supply our clients with cutting-edge solutions and services.

The Proposal Coordinator leads the administrative and organizational aspects of the proposal development process for federal, state, and local government opportunities. They work closely with Capture Managers, Proposal Managers, and Proposal Production Team to ensure all proposal components are compliant with Request for Proposal (RFP) requirements, formatted correctly, and submitted on time.

Key Responsibilities

RFP Analysis & Compliance

• Analyze RFPs, RFIs, and RFQs including Sections L and M and develop detailed compliance matrices, annotated outlines, and structured templates.
• Interpret proposal instructions and advise Proposal Managers and Capture leads on submission requirements, formatting standards, and compliance risks.
• Maintain strict document version control and ensure compliance throughout the proposal lifecycle.
• Leverage approved AI-enabled tools, where appropriate, to support requirements analysis, compliance reviews, content organization, and process efficiency while maintaining human oversight, confidentiality, and proposal quality standards.

Schedule & Workflow Management

• Coordinate color team reviews (Pink, Red, Gold), production phases, and submission deadlines.
• Contribute to proposal schedule add input to ensure workflow is in line with proposal submission due date.

Formatting & Quality Control

• Ensure adherence to page limits, template standards, branding requirements, and document style guides.
• Collaborate with graphics and production teams to support layout, charts, and visual content.

Production & Submission Leadership

• Liaison between PM and Documentation Specialists for creation of compliant, electronic-ready proposal packages.
• Manage final quality checks, PDF optimization, and file naming conventions.
• Supports the Contracts Manager with electronic submissions through government portals (e.g., SAM.gov, agency-specific systems).

Document Control & Repository Management

• Maintain organized digital repositories (SharePoint PMC, or similar systems).
• Assign user permissions to PMC for all contributors including subcontractors and consultants.
• Ensure accurate file structures, version histories, and naming conventions.
• Track the proposals and supporting documentation post‑submission.

Required Qualifications

• 5–8+ years of experience in proposal coordination, editing, or production within government contracting.
• Strong understanding of FAR, DFARS, and agency-specific procurement requirements.
• Proficiency with proposal tools such as SharePoint, Awarded AI, Deltek, GovWin, VisibleThread, and related systems.
• Exceptional attention to detail, organization, communication, and time‑management skills.
• Ability to work under pressure, manage multiple deadlines, and support large, multi-disciplinary proposal teams.
• Bachelor’s degree in English, Communications, Marketing, or a related field.

Preferred Qualifications

• APMP Certification (Foundation or higher).
• Experience coordinating complex color team reviews and high-volume proposal efforts.
• Familiarity with federal and defense submission portals (e.g., GSA, DoD, DOE).

What You’ll Bring

• A proactive, solutions-oriented mindset.
• Strong communication skills, both written and verbal.
• Ability to anticipate team needs, streamline workflows, and uphold high standards of quality and compliance.
• A collaborative spirit and commitment to continuous improvement.

Basic Compensation:

$86,000-$128,900

Additional Compensation:

KBR may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance.

KBR Benefits

• KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule.
• We support career advancement through professional training and development.

Equal Opportunity Statement

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

KBR - Delivering Solutions, Changing the World. KBR brings together the best and brightest to deliver science, technology and engineering solutions that help governments and companies around the world accomplish their most critical missions and objectives.

In everything we do, we are guided by our ONE KBR Values: We Value Our People - We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential. We Deliver - We are uncompromising in our commitment to deliver innovative, high-quality, technology-led solutions for our customers and exceptional, sustainable value for all our stakeholders. We Are People of Integrity - We value honesty, trust, courage, fairness, prudence and tenacity. We believe doing what’s right for the planet, the communities where we work, and our people is good for business. We Empower - We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision-makers, to be adaptive to change, and to succeed. We Are a Team of Teams - We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments. Our collective focus makes us a better, stronger, more effective company. We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function. Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals.

Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries. At KBR, We Deliver.