Proposal Coordinator

The Tully Group; Alvarado (TX); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The Tully Group, in partnership with Thalle Construction Co., Inc., seeks a Business Development Proposal Coordinator to support the estimating team from our Alvarado, TX office. This role leads proposal production, develops schedules, and maintains templates and standards across complex bids.

Responsibilities include coordinating with stakeholders, generating graphics in InDesign, and mentoring junior staff while ensuring compliance and timely submissions.

Qualifications

• Bachelor’s degree in Marketing, Business, English, Journalism, Communications, Engineering, or related field.
• 4–6 years of proposal coordination/development experience, preferably in A/E/C or heavy civil construction.
• Working knowledge of government contracting processes and full proposal life cycle.
• Expert proficiency in Microsoft Office Suite and desktop publishing; advanced Adobe InDesign skills.
• Experience building and maintaining SharePoint content libraries.
• Ability to manage multiple complex proposals under strict deadlines.

Responsibilities

• Lead coordination and production for mid-size to large, complex competitive proposals from kickoff through delivery.
• Develop proposal schedules, outlines, storyboards, and compliance matrices; help run kickoff and color-team reviews with Proposal Manager.
• Serve as department content library and process authority; define and improve standards, templates, and workflows (SharePoint).
• Contribute to win themes and competitive strategy; conduct client research and competitor analysis.
• Coordinate with estimating leadership, partner firms, and clients on pursuit logistics and submission.
• Maintain DOR and pursuit calendar for assigned pursuits.
• Mentor Proposal Coordinators; review work for compliance and quality.
• Produce proposal graphics and layouts using InDesign; assist with final production under design direction.

Skills

Proposal coordination

Leadership

Time management

Communication

Education

Bachelor’s degree in Marketing/Business/English/Journalism/Communications/Engineering

Tools

Microsoft Office Suite

Adobe InDesign

SharePoint

Job description

Thalle Construction Co., Inc. ("Thalle") is currently seeking a Business Development Proposal Coordinator. The Proposal Coordinator will report to the Proposal Manager and work closely with and support the estimating team. The ideal candidate will be a highly motivated team player with a strong work ethic providing an excellent long-term opportunity within the company. This position is located out of our office in Alvarado, Texas.

Thalle, established in 1947, is a heavy civil construction company with a corporate office in Hillsborough, NC and a regional office in Alvarado, Texas. Thalle has construction projects throughout the South East, Texas, and New Jersey with growth nationwide. Our diverse and expansive project scope of heavy civil infrastructure projects includes dams, reservoirs, locks, DOT roadway construction and bridges, large diameter utilities, landfills, mass excavation, wastewater, on-demand emergency services.

We are a proud representative of Tully Group (www.tullygroup.us). The Tully Group is one the nation’s largest privately held, family-owned construction firms with their corporate office in New York City and long history of heavy civil projects in the Metro New York Area and New Jersey.

Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits, including Major Medical, Dental, Vision, Short and Long-Term Disability, generous PTO, paid company holidays, Life Insurance, and 401K with a company match, and more! Compensation is based on experience and qualifications.

Thalle is an Equal Opportunity Employer, E-Verify and Drug Free Workplace.

Office Location:

Alvarado, Texas.

Job Title:

Business Development Proposal Coordinator

Salary:

Competitive compensation package.

Essential Duties and Responsibilities

• Lead coordination and production for mid-size to large, complex competitive proposals from kickoff through delivery.
• Develop proposal schedules, outlines, storyboards, and compliance matrices; help run kickoff and color-team reviews in partnership with the Proposal Manager.
• Serve as the department’s content library and process authority, defining and improving standards, templates, and workflows (including the SharePoint content library).
• Contribute to win themes and competitive strategy; conduct client research and competitor analysis.
• Coordinate directly with estimating leadership, partner firms, and clients on pursuit logistics and submission.
• Maintain the Division of Responsibility (DOR) and pursuit calendar for assigned pursuits.
• Mentor and provide work direction to Proposal Coordinator 1 and 2 staff; review their work for compliance and quality.
• Produce advanced, technically sound proposal graphics, layouts, and presentations using Adobe InDesign; execute final production under the overall design direction of the Proposal Manager.Capture lessons learned and integrate process improvements into future pursuits.
• Conduct all business activities with uncompromising integrity, professionalism, and confidentiality.

Education and/or Work Experience Requirements

• Bachelor’s degree in Marketing, Business, English, Journalism, Communications, Engineering, or a related field, with 4-6 years of proposal coordination/development experience, preferably in the A/E/C or heavy civil construction industry.
• Working knowledge of government contracting processes and the full proposal life cycle.
• Expert proficiency in Microsoft Office Suite and desktop publishing; advanced Adobe Creative Cloud (InDesign) skills.
• Experience building and maintaining SharePoint content libraries.
• Proven ability to manage multiple complex proposals simultaneously under strict time constraints.
• Strong leadership, organization, attention to detail, and follow-through.
• Ability to work independently and to mentor and direct the work of others.

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Must be able to lift and carry up to 50 lbs.
• Must be able to talk, listen, and speak clearly on the telephone.

Thalle Construction Co., Inc. is an Equal Opportunity Employer, E-Verify, and Drug-Free Workplace.