Proposal Business Development Coordinator

Socket.dev; Irving (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

TAS Environmental Services is seeking a detail-oriented Proposal & Business Development Coordinator to support the preparation, coordination, and submission of proposals, bids, RFPs, RFQs, pre-qualification packages, and related materials.

The role requires strong organization, deadline discipline, and the ability to coordinate with Operations, Safety, Finance, and other departments to gather accurate information and ensure professional, timely submissions that reflect TAS’s capabilities and

Qualifications

• High school diploma or GED.
• 3-5 years experience in an equivalent role, or Associate or bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• Strong written and verbal communication skills.
• Excellent proofreading, editing, formatting, and organizational skills.
• Strong attention to detail and ability to work within strict deadlines.
• Ability to manage multiple projects and priorities simultaneously.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and related business applications.
• Ability to learn and navigate customer procurement and proposal submission portals.
• Experience preparing RFPs, RFQs, bids, proposals, or customer prequalification packages.
• Experience in environmental services, industrial services, emergency response, waste management, transportation, or a related industry.

Responsibilities

• Coordinate RFPs, RFQs, bids, proposals, prequalification packages, and customer-requested submissions.
• Review bid documents and identify requirements, deadlines, required forms, certifications, and supporting documentation.
• Prepare, edit, format, and proofread proposal materials for accuracy and professional presentation.
• Coordinate with internal departments to obtain operational, safety, financial, insurance, workforce, equipment, and company information.
• Ensure all proposal requirements are completed and submitted by established deadlines.
• Complete electronic submissions through customer procurement and proposal portals.
• Maintain confidentiality of company pricing, customer information, and other sensitive business information.
• Support Business Development with new opportunities and existing customer needs.
• Assist with customer prequalification and vendor registration requirements.
• Maintain proposal templates, capability statements, project references, certifications, and other frequently requested materials.
• Track active, pending, awarded, and unsuccessful proposal opportunities.
• Assist with presentations, customer information packets, and other business development materials.
• Maintain current information regarding TAS services, locations, capabilities, equipment, and certifications.
• Work closely with Operations, Safety, Finance, People Experience, and other departments to gather required proposal information.
• Communicate deadlines and requirements to internal stakeholders and follow up on outstanding information.
• Verify company information, capabilities, certifications, and commitments with the appropriate department before submission.
• Maintain organized electronic records of proposals, supporting documentation, and completed submissions.
• Identify opportunities to improve proposal accuracy, consistency, and efficiency.

Skills

Communication

Editing

Organization

Deadline management

Multitasking

Cross-functional collaboration

Education

Bachelor's or Associate degree in Business/Admin/Marketing/Communications

High school diploma or GED

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Description

Position Summary

TAS Environmental Services is seeking a detail-oriented Proposal & Business Development Coordinator to support the preparation, coordination, and submission of proposals, bids, RFPs, RFQs, pre-qualification packages, and other business development materials.

This position works closely with Business Development, Operations, Safety, Finance, People Experience, and other TAS departments to gather accurate information and ensure submissions are complete, professional, timely, and aligned with customer requirements.

The successful candidate will be highly organized, deadline-driven, and able to manage multiple opportunities while effectively communicating TAS’s capabilities, experience, safety commitment, and environmental service solutions.

Principal Responsibilities

Proposals & Bids

• Coordinate RFPs, RFQs, bids, proposals, prequalification packages, and customer-requested submissions.
• Review bid documents and identify requirements, deadlines, required forms, certifications, and supporting documentation.
• Prepare, edit, format, and proofread proposal materials for accuracy and professional presentation.
• Coordinate with internal departments to obtain operational, safety, financial, insurance, workforce, equipment, and company information.
• Ensure all proposal requirements are completed and submitted by established deadlines.
• Complete electronic submissions through customer procurement and proposal portals.
• Maintain confidentiality of company pricing, customer information, and other sensitive business information.

Business Development Support

• Support Business Development with new opportunities and existing customer needs.
• Assist with customer prequalification and vendor registration requirements.
• Maintain proposal templates, capability statements, project references, certifications, and other frequently requested materials.
• Track active, pending, awarded, and unsuccessful proposal opportunities.
• Assist with presentations, customer information packets, and other business development materials.
• Maintain current information regarding TAS services, locations, capabilities, equipment, and certifications.

Internal Coordination & Documentation

• Work closely with Operations, Safety, Finance, People Experience, and other departments to gather required proposal information.
• Communicate deadlines and requirements to internal stakeholders and follow up on outstanding information.
• Verify company information, capabilities, certifications, and commitments with the appropriate department before submission.
• Maintain organized electronic records of proposals, supporting documentation, and completed submissions.
• Identify opportunities to improve proposal accuracy, consistency, and efficiency.

Requirements

Qualifications

Required

• High school diploma or GED.
• 3-5 Years experience in an equivalent role, or Associate or bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• Strong written and verbal communication skills.
• Excellent proofreading, editing, formatting, and organizational skills.
• Strong attention to detail and ability to work within strict deadlines.
• Ability to manage multiple projects and priorities simultaneously.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and related business applications.
• Ability to work effectively across multiple departments and levels of the organization.
• Ability to learn and navigate customer procurement and proposal submission portals.
• Two or more years of experience in proposal coordination, business development, sales support, marketing, or a related position.
• Experience preparing RFPs, RFQs, bids, proposals, or customer prequalification packages.
• Experience in environmental services, industrial services, emergency response, waste management, transportation, or a related industry.

Competencies:

• Adaptability & Flexibility: Ability to adapt to changing business needs and unexpected situations.
• Business Acumen: Ability to understand and apply business principles in a strategic and effective manner.
• Problem Solving: Ability to identify, analyze, and resolve challenges effectively.
• Execution: Ability to translate plans and strategies into tangible results, getting things done effectively and efficiently.
• People Management: Ability to effectively manage employees, creating a positive work environment, fostering collaboration, and maximizing employee productivity.
• Needs Analysis: Ability to systematically and objectively assess a situation to identify gaps, requirements, and areas of opportunity.

EEO/AA Employer/Veteran/Disabled Statement:

TAS Environmental Services, LP provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. TAS Environmental Services, LP is recognized as a leading regional provider of Environmental Services. Our service offerings include Emergency Response, Industrial Cleaning, Waste Management, and Midstream Services and Solutions. Our mission is to build unrivaled partnerships by being an invaluable, safe resource to our customers through knowledge, collaboration, and the dedication of our people. We aim to deliver best-in-class performance across the business system while adhering to our core values and maintaining the highest standard of ethical business practices.