Proposal Associate

Precision Medicine Group; United States; Remote; USD 60,000 - 85,000; Full time

Job summary

Precision Medicine Group is expanding across LATAM and North America and seeks a Proposals Associate to build and manage proposals and change orders for clinical studies. You will support clinical teams, ensure timely delivery, and maintain records and budgets across multiple regions.

The role requires strong writing, budgeting, and organizational skills, with proficiency in Excel and MS Office. Travel may be required as needed and the position is remote across international locations.

Qualifications

• Bachelor’s Degree or 1 year experience in proposal development in life sciences.
• Excellent written and verbal communication.
• Strong organizational and time management skills.
• Detail oriented with a focus on quality.
• Proficiency in Excel and Microsoft Office applications.
• Excellent interpersonal skills and judgment.
• Demonstrated problem solving skills.
• Willingness to travel as needed.

Responsibilities

• Coordinate the entire proposal preparation process to meet timelines across Phase I–Phase IV studies or services.
• Review client materials and disseminate information to project teams and sales leads.
• Identify information gaps and translate requirements into proposals and budgets.
• Coordinate proposal kickoff strategy meetings and draft customized proposal text.
• Develop full budgets using Excel-based costing tools and map to client grids.
• Negotiate with partners and vendors during proposal development.
• Prepare change orders and support budget justification for ongoing studies.
• Communicate with clients to support delivery of changes and adjustments.
• Maintain departmental records and internal/intercompany reporting including budgeted studies.

Skills

Written communication

Time management

Attention to detail

Excel

Interpersonal skills

Problem solving

Education

Bachelor’s degree in life sciences or related field

Tools

Microsoft Excel

PowerPoint

Outlook

Salesforce

Job description

Position Summary:

We’re expanding across Mexico, Brazil, Argentina, Colombia, Chile, and Peru , and we’re looking for a Proposals Associate to help build the foundation of our proposals team supporting clinical teams across LATAM and North America regions.

The proposal associate will develop proposals and change orders, assist in record keeping and provide internal and external customer service as well as other duties as determined by his/her manager in accordance to all departmental processes and timelines.

Essential functions of the job include but are not limited to:

• Overall coordination and accountability for the entire proposal preparation process, including coordination of all key operational areas ensuring timelines are met and deadlines are achieved for Phase I-Phase IV studies, consulting and other various types of services as provided by company
• Provide review of client materials to disseminate information to the project team, senior management, and sales leads.
• Works with Manager to identify information gaps and/or discrepancies, unique service requirements and translate information into proposal and budget
• Coordinate strategy meeting for proposal kickoff
• Prepares, edits and customizes proposal text to accurately reflect client needs and project team’s strategic message. Ensuring all information is accurate and clearly stated including statistics, assumptions, processes described, etc.
• Develops full project budget to accurately reflect resourcing needs for services requested using excel based costing tool.
• Able to use financial formulas to assist the team in capturing appropriate details, unique budgetary needs and mapping to client grids
• Work with Manager to communicate, review and negotiate with partners and vendors during the proposal development. Including provision of information, service and assumption requirements, timelines, budget metrics etc.
• Develop change orders for ongoing studies. Including budget development and justification for such need.
• Communication with client to support project team in the delivery of change orders and providing necessary information to support the adjustments needed.
• Assists in the maintenance of departmental records and internal and intercompany reporting requirements including financial analysis of budgeted studies

Qualifications:

Minimum Required:

• Bachelor’s Degree or minimum of 1 year experience in proposal development in the life sciences arena

Other Required:

• Outstanding written and verbal skills
• Strong organizational and time management skills including ability to quickly shift priorities
• Detail oriented, with a high focus on quality
• Proficiency in Excel and other Microsoft applications
• Excellent interpersonal skills
• Ability to exercise sound judgment
• Demonstrated problem solving skills
• Travel for company meetings may be required on an as-needed basis. Any other travel will be minimal and optional

Competencies:

• Clinical Research path from development to approval
• Word
• Excel
• Power Point
• Outlook
• Microsoft 365
• Salesforce

#LI-REMOTE

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