Proposal and Technical Writing Specialist

Pepin Academies; Tampa (FL); Remote; USD 40,000 - 45,000; Full time

Job summary

A leading organization is seeking a Proposal and Technical Writing Specialist to join their sales team. This remote position involves crafting persuasive proposals and collaborating with various stakeholders to secure new business opportunities. The ideal candidate will have a strong background in proposal writing, excellent communication skills, and the ability to convey complex information clearly. The role also offers a competitive salary and comprehensive benefits.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Flexible Spending Accounts

Company Paid Life Insurance

Employee Assistance Program

Short-Term Disability

Long-Term Disability

Paid Time Off

401K with 100% vesting

Qualifications

• 2+ years of experience in proposal writing or sales-focused copywriting.
• Strong understanding of document formatting and version control.

Responsibilities

• Draft, edit, and proofread technical reports and client-facing deliverables.
• Collaborate with internal teams to develop solicitation responses.

Skills

Document Formatting

Content Management

Collaboration

Communication

Organizational Skills

Education

Associate's degree in Communications

Associate's degree in Marketing

Associate's degree in English

Tools

MS Office 365

Adobe Acrobat

Canva

Job description

HireUp Talent is looking for a Proposal and Technical Writing Specialist, an essential part of the sales team, collaborating with Relationship Managers, Executive Leadership, and the Contracts Manager to craft persuasive, high-quality Requests for Proposals (RFPs) that secure new business opportunities. This role combines technical responses with strategic positioning to develop materials that win contracts and establish the organization as a trusted partner.

The position is Remote with Travel (Must reside in AL, AZ, IL, FL, MD, MT, NC, NJ, NY, OR, PA, SC, TN, TX, VA). The salary for this role is $40-$45,000 annually. This is a salaried position and is not eligible for overtime under federal, state, and local labor laws.

In addition to creating sales proposals, the specialist will collaborate with internal teams to developclient-facing solicitation responses and proposals that convey complex information clearly and concisely. As a key collaborator, the Sales Technical Writer ensures all written materials are accurate, aligned, and impactful, supporting both business development efforts and client success.

Summary of Key Responsibilities:

Request for Proposal Responses

• Serve as an assistant writer for RFP, RFQ, QSP responses and other formal solicitations, ensuring clarity, accuracy, and strategic alignment with client needs.
• Collaborate with Relationship Managers, Executive Leadership, and the Contracts Manager to understand client objectives, pain points, and priorities.
• Write and edit proposal response documents, including proposals, presentations, and other client-facing materials that highlight the organization’s value proposition.
• Tailor content to client-specific requirements while maintaining compliance with submission guidelines and deadlines.
• Develop reusable templates and maintain a repository of high-quality content for future use.
• Track and maintain accurate records of changes and updates related to proposals.
• Ensure proposals effectively address client requirements and position the organization competitively.
• Work closely with the Contracts Manager to ensure alignment between sales materials and contracting processes.

Technical Writing for Client Products and Reports

• Draft, edit, and proofread technical reports and client-facing deliverables, ensuring complex information is conveyed clearly and accurately.
• Ensure all technical documents meet organizational standards for quality, compliance, and client satisfaction.

Collaboration & Team Integration

• Act as a key member of the sales team, partnering with internal stakeholders to develop materials that support business development efforts.
• Participate in brainstorming and strategy sessions to gather insights for tailored content creation.
• Communicate regularly with team members to provide updates on project progress and incorporate feedback.
• Build strong relationships across departments to ensure seamless coordination and high-quality output.

Process Optimization & Strategic Input

• Maintain a detailed sales document calendar to track deadlines, submissions, and outcomes.
• Continuously improve the content creation process to enhance efficiency and effectiveness.
• Stay informed about industry trends and competitor strategies to develop innovative and impactful sales materials.

Calendar Organization

• Manage and organize calendar and deadlines for proposals, ensuring timely updates and submissions.
• Coordinate with various departments to schedule document review and approval meetings related to grants and proposals.

Qualifications and Skills:

Education

• Required: Associate's degree in Communications, Marketing, English, or a related field.

Experience

• 2+ years of experience in proposal writing, proposal development, or sales-focused copywriting.

Skills and Competencies

• Strong understanding of document formatting, version control, and content management.
• Basic knowledge of relevant software (e.g., MS Office 365 including Outlook, Excel, Word, and Teams, Adobe Acrobat, Canva, and document management tools) required; intermediate knowledge preferred.
• Ability to convey technical information clearly and effectively for both technical and non-technical audiences.
• Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Effective collaboration and communication skills, with a focus on building strong relationships across teams.
• Knowledge of the contracting process and integration with sales proposal documents is a plus.

Travel Requirement:

• Minimal travel may be required to conduct staff training and stakeholder engagements.

Additional benefits for this position also include:

• Medical Insurance – including access to Telemedicine, Teladoc, mental health services and more
• Dental Insurance with Orthodontia coverage
• Vision Insurance with discounts for Lasik Vision Correction
• Flexible Spending Accounts for medical and dependent care expenses
• Company Paid Life Insurance & Voluntary Supplemental Coverage
• Employee Assistance Program
• Short-Term & Long Term Disability
• Accident Insurance, Critical Illness and Hospital Plan
• Pet Insurance
• Paid Time Off after 90 day probationary period
• 10 Company paid holidays after 90 day probationary period
• 401K with 100% vesting

Equal Employment Opportunity Statement

HireUp is an Equal Opportunity Employer who works directly with our clients to fill their open positions. There is no cost to job seekers to apply or be considered for a position.