Proposal Analyst, Sponsored Programs

The University of Texas Southwestern Medical Center; Dallas (TX); Remote; USD 50,000 - 70,000; Full time

Job summary

Join a leading medical and research center as a Pre-Award Research Administrator at UT Southwestern. This role involves supporting funding proposals, ensuring compliance with federal regulations, and collaborating with research teams. With a focus on career growth, UT Southwestern offers comprehensive benefits and a supportive work environment.

Benefits

PPO medical plan with no cost for full-time employee-only coverage

100% coverage for preventive healthcare-no copay

Paid Time Off available day one

Retirement Programs through TRS

Paid Parental Leave Benefit

Tuition Reimbursement

Public Service Loan Forgiveness Qualified Employer

Qualifications

• 1 year experience in research administration or related fields preferred.
• Ability to understand regulatory requirements woven into the role.
• Certified Research Administrator (CRA) preferred.

Responsibilities

• Perform tasks for the pre-award services within Sponsored Programs Administration.
• Manage funding opportunity information and provide guidance for proposals.
• Monitor submission status and ensure compliance with deadlines.

Skills

Understanding of regulatory and compliance requirements

Time management skills

Customer service experience

Education

Bachelor's Degree in business administration, public administration, or related field

Job description

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
Provides support for pre-award research services and other teams. Performs a variety of assignments to analyze and resolve problems related to funding proposals, research budgets, compliance and understands priorities related to the various related university, program, and federal deadlines.

This position is working among the Proposal team in Sponsored Programs. It is a highly deadline driven job working with the research teams, PIs and across SPA teams to review proposals, JITs, regulatory requirements and various modifications which route through SPA Pre-Award to advance the research portfolio here at UT Southwestern. Candidates with heavy customer service and deadline driven experience is preferred.

This position is mostly remote and will be in office office on a quarterly basis and as needed. Must reside in the state of Texas.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  Bachelor's Degree in business administration, public administration, or related field.

• Experience
  1 year experience in research administration, healthcare administration, public administration, finance, or business with ability to understand and drill into regulatory and compliance requirements which are woven into the role

Preferred

• Licenses and Certifications
  Certified Research Administrator (CRA) designation preferred. Upon Hire

JOB DUTIES

• Has responsibilities performing tasks for the pre-award services within Sponsored Programs Administration.
• Manages and coordinates basic funding opportunity information to potential applicants at the university.
• Provides guidance to researchers and their staff for basic proposal development and submission by successful integration of sponsor and university announcements and applying knowledge from guidelines for application preparation.
• Reviews content of proposals for completeness, accuracy and adherence to sponsor guidelines.
• May provide backup to post-award financial group in setup of awards by providing support to researchers; interpreting award terms and conditions, obtaining approvals, and preparing award changes, no-cost extensions, progress reports, and non-financial obligations.
• Monitors status of pending proposals and updates eGrants and the PI's Departmental staff where applicable to ensure timely submissions while adhering to internal preliminary deadlines.
• This job is a heavily-monitored, deadline-driven position which requires time-management skills and dedication to handle the needs and pivot the workload to ensure success of the faculty, department and the University securing research funding.
• Familiarity with broad knowledge of the entire award lifecycle. Provides assistance gathering information needed to answer pre-award inquiries. Supports ServiceNow issues by routing, working and closing service tickets.
• Aids in gathering information needed to ensure compliance which may include additional research and review of new regulatory requirements and rules by various agencies.
• May be included in rotation schedule for Office Hours for Campus research support.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.