Property Records Specialist

State of Montana; Libby (MT); On-site; USD 51,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Montana Department of Revenue seeks a Property Records Specialist to manage property records, valuation, and related data for accurate property tax bills. You will process ownership and sales information and assist taxpayers and officials with matters relating to assessments.

The role requires one year of post-secondary education or training and one year of relevant experience, with telework availability for Montanans and mandatory on-site presence in assigned offices.

Qualifications

• One year of post‑secondary education or training required.
• One year of job‑related experience required.
• Familiarity with property valuation and GIS is a plus.

Responsibilities

• Maintain accurate property records for each county and ensure yearly certifications.
• Process ownership and sales information and support taxpayer programs and appeals.
• Assist taxpayers, county officials, and stakeholders with requests and data.

Skills

Mathematics

Property valuation techniques

GIS

Office applications

Written communication

Education

One year of post-secondary education or training

One year of job-related experience

Tools

GIS software

Job description

Job Description - Property Records Specialist (26142417)

Position Title:

Property Records Specialist - ( 26142417 )

Mission Statement

To be the nation's most citizen oriented, efficiently administered, state tax agency.

The Montana Department of Revenue administers approximately 40 state taxes, property appraisals, alcohol beverage laws, cannabis laws, and unclaimed property for the state of Montana. The Property Assessment Division manages Montana’s property assessment and valuation of all taxable property for property tax purposes. PAD is comprised of the Geographic Information System Unit, Program Support Unit, Computer Assisted Mass Appraisal Unit, Industrial Unit, Division Administration team, and approximately 30 local field offices in various counties in Montana.

What We Can Offer You

The State of Montana's comprehensive benefits package includes:

Health, dental, and vision care; life insurance; and long-term disability. The State currently contributes $12,648/year toward these benefits.

Free health care for employees and eligible family member at Montana Health Centers.

Employee Assistance Benefits including counseling, legal assistance, well-being coaching, financial information, which are free resources.

Retirement plans- The State currently contributes 9.17 %, vested after 5 years of continuous employment.

Paid vacation- starting at 15 days a year.

Sick leave- 12 days a year.

11 holidays, including a floating holiday, which can be used any time.

Flexible hours.

Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program.

Visit the Health Care and Benefits Division for more information at https://benefits.mt.gov/. In addition to employee benefits, there are a wide range of advancement opportunities throughout the Department of Revenue.

Job Overview

This position resides in the Property Assessment Division of Department of Revenue . The Property Record Specialist (PRS) performs various duties assigned by management. They ensure that property values in the county are accurately recorded, regularly updated, and certified each year for fair and accurate property tax billings. This role supports taxpayers, county officials, and other stakeholders by maintaining reliable property records, processing ownership and sales information, and assisting with taxpayer programs and appeals.

Knowledge of:

Mathematics

Property valuation techniques

Mapping and geographic information systems (GIS)

Commonly used office and spreadsheet computer applications

Written, verbal, and interpersonal communication

You would be a great fit for this position if you:

Self-motivation

Follow instructions

Provide timely customer service

Lifting is infrequent, less than 15 pounds.

Some travel may be required, must have a valid driver’s license.

This job cannot be performed at an alternate work site.

(All computer systems and tax guidelines will be trained on the job.)

Required Application Materials

Resume

Submissions incomplete or missing relevant materials will not be reviewed or considered.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Special Requirements

Eligibility for employment will be subject to the following:

Criminal Background Check. Circumstances involving convictions will be reviewed

Tax status must be current. Circumstances involving tax status issues will be reviewed

Remote/Telework

This position may be eligible to work from an approved worksite; however, the successful candidate must be a primary resident of Montana as a condition of employment. This position would be required to report to the Department of Revenue office assigned by the supervisor. Employees must meet and sustain Department of Revenue telework eligibility requirements and supervisor's approval to participate in the DOR Telework Program. Full‑time teleworking is not available.

Training Assignment

This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time.

This agency is participating in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/ .

Eligibility to Work

In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver’s license or other picture I.D., or a U.S. passport, or a "green card". The State of Montana does not sponsor.

Special Information

Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months.

Successful applicants are required to successfully pass DOR tax and background check(s).

Education / Experience

The qualifications desired on the first day of work are:

One year of post‑secondary education or training; and

One year of job‑related experience.

Work experience may include appraisal, assessment, auditing, accounting, banking, data entry, bookkeeping, records management, customer service or a real estate related field.

You must pass the department’s CORE Assessment training, within the first year of employment.

Other combinations of education and experience will be evaluated on an individual basis.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time.

Salary

51,461.00 - 53,518.00 Yearly Telework Eligibility : Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1 Employee Status : Regular Schedule : Full-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 15 % of the Time

Primary Location

Libby Agency : Department of Revenue Union : Montana Federation of Public Employees

Posting Date

Sep 28, 2026, 1:40:50 PM Closing Date (based on your computer’s timezone