Property Operations & Vendor Relations Coordinator

Indigo Living; West Des Moines (IA); On-site; USD 42,000 - 58,000; Full time

Job summary

Indigo Living is seeking an Administrative Coordinator to support the on-site team and managers. The role focuses on managing vendor relations, contract compliance, and efficient administrative operations.

The successful candidate will handle invoicing, reporting, document control, and team coordination to ensure smooth daily activities within Indigo Living’s properties in West Des Moines, IA.

Qualifications

• Associate's degree in business, accounting or equivalent experience preferred.
• Two plus years property management experience preferred.

Responsibilities

• Maintains rapport with customers, managers, and employees; supports workflow improvements.
• Tracks vendor contracts, pricing, and certificates of liability insurance; handles bids and vendor contracts.
• Produces weekly/monthly reports on delinquency, compliance, and occupancy.
• Maintains essential documents and reporting for management and on-site team (inspections, energy benchmarking, service agreements).
• Coordinates maintenance uniform orders with vendors and technicians; backs up fleet vehicle program.

Skills

MS Office

Organizational skills

Communication skills

Team collaboration

Education

Associates degree in business or accounting

Tools

Property management software

Job description

Indigo Living is seeking an Administrative Coordinator to support the on-site team and managers. The role focuses on managing vendor relations, contract compliance, and efficient administrative operations.

The successful candidate will handle invoicing, reporting, document control, and team coordination to ensure smooth daily activities within Indigo Living’s properties in West Des Moines, IA.