Property Operations Specialist - ASU Herberger

Vistas San Marcos; Tempe (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Preferred Membership Pricing at Local

CoreGiving Volunteer Days

Referral Program

Charity Matching Program

Job summary

American Campus Communities is seeking a Property Operations Specialist to support facilities operations at a student housing community. You will manage work orders, coordinate maintenance, and ensure resident requests are handled professionally and timely.

This role emphasizes accurate record keeping, preventative maintenance planning, turnover support, and collaboration with the Service Manager to keep facilities running smoothly and residents satisfied.

Qualifications

• At least 2 years of administrative experience.
• High school graduate or equivalent.
• Strong administrative and customer service skills.

Responsibilities

• Manage work order intake and ensure timely responses from maintenance staff, including record-keeping, communication and follow-up.
• Act as a dispatcher for maintenance technicians as needed.
• Track work order response times to meet standards for routine, emergency, and preventative maintenance.
• Assist supervisor and Service Manager in planning, preparation, and implementation of turnover processes.
• Collaborate with the Service Manager to maintain facilities plans and generate work orders for preventative maintenance.
• Compile and verify resident damage charges during the year and during turnover, applying to resident accounts and ensuring accuracy in billing.
• Investigate and respond to contested resident charges, providing documentation to supervisor and Service Manager.

Skills

Administrative skills

Customer service

Communication skills

Education

High school diploma or equivalent

Job description

The Property Operations Specialist plays a critical part in supporting facilities operations at an ACC student housing community. In this role, you will manage and coordinate work orders, help align the maintenance team, and ensure resident requests are handled with professionalism and timeliness. You will ensure efficient everyday property operations, maintain accurate records, and assist with planning for preventative maintenance and turnover processes. The successful Property Operations Specialist will be detail-oriented and passionate about providing exceptional service to residents and the internal ACC team.

Job Responsibilities

• Manage work order intake and ensure timely responses from maintenance staff, including effective record-keeping, communication and follow-up.
• Act as a dispatcher for maintenance technicians as needed.
• Track work order response times to meet standards for routine, emergency, and preventative maintenance.
• Assist supervisor and Service Manager in the planning, preparation, and implementation of successful turnover processes.
• Collaborate with the Service Manager to maintain facilities plans and generate work orders for preventative maintenance.
• Compile and verify resident damage charges during the year and during turnover, applying to resident accounts and ensuring accuracy in billing.
• Investigate and respond to contested resident charges, providing documentation to supervisor and Service Manager.
• Schedule apartment entries and deliver notices for inspections and maintenance.
• Support accounts receivable processes, including data entry and resident follow-up.
• Assist in maintaining inventory of supplies, materials, and equipment for facilities operations, ensuring cost control.
• Assist with ordering, receiving, and verifying shipments of supplies.
• Uphold confidentiality of property information and adhere to key policy.
• Other duties as assigned by supervisor.

Ideal Candidate

The ideal candidate for the Property Operations Specialist role is a detail-oriented and organized individual with a strong administrative background who can support maintenance coordination and property operations. This role includes managing work order intake, maintaining accurate records, and supporting communication with residents and internal teams.

Candidates should demonstrate strong communication and customer service skills and be comfortable managing multiple tasks. While prior property management experience is not required, candidates should be ready to develop skills in facilities and operations support.

• Our people are devoted to a culture of inclusion, diversity, and equality in the workplace and our communities. We are committed to intentionally executing an evolving set of goals specific to inclusion, diversity, and accountability, driven by empathetic leadership and embraced by all.
• The core of American Campus culture involves everyone being fully invested in everything that we do down to picking up the smallest piece of trash in the office and around our communities. No matter their position or duration at the organization, everyone picks up trash.
• Serve as an American Campus representative and liaison in all interactions.
• Certain activities involved in this position may be photographed and/or video and audio recorded for quality control and/or training purposes. Compliance with the Photo, Video and Voice Recording Policy is a condition of employment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the minimum knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

• At least 2 years of administrative experience
• High school graduate or equivalent
• Strong administrative and customer service skills

Benefits

• Dental
• Vision
• 401(k) with Employer Matching
• Medical & Dependent Care Flexible Spending Accounts (FSA)
• Life Insurance
• Sick Leave
• Paid Time Off
• Paid Pregnancy & Childbirth Leave
• Paid Paternity Leave
• Health Insurance
• Health Savings Account (HSA) with Employer Matching
• Short-Term & Long-Term Disability

Perks

• Preferred Membership Pricing at Local & National Companies
• CoreGiving Volunteer Days
• Referral Program
• Charity Matching Program

American Campus Communities is the nation's largest developer, owner and manager of high-quality student housing communities.

Whether we’re creating a new development, upgrading an acquired community, or partnering with a university to develop or manage on-campus housing, our goal is the same: deliver the best possible experience for students - at every price point.

And it’s not just about great living spaces and great amenities. It’s about giving students the resources and environment they need to succeed, both academically and personally.

Our Mission Keeps Us Focused

Our values help us get there

Delivering the best possible student experience doesn’t just happen. It takes an unrelenting commitment to students, parents and educational institutions. It also takes a corporate culture built on shared values, a higher purpose, and a team of people who truly love what they do.

American Campus Communities is an equal opportunity employer. We value a diverse, inclusive workforce and provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other characteristics protected by federal, state or local laws.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Pursuant to the LA County Fair Chance Ordinance, we will consider all qualified applicants, including those with arrest and conviction records, for employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.