Property Manager

Transwestern; Walnut Creek (CA); On-site; USD 90,000 - 100,000; Full time

Job summary

Transwestern seeks an experienced Property Manager to oversee all aspects of a commercial building’s operations, finances, tenant relations, and vendor management. You will lead inspections, budgeting, and contract management to deliver value for owners and tenants.

The role requires a real estate license, a bachelor's degree, 5+ years in property management, and strong communication and leadership skills. On-site in Walnut Creek, CA with no remote option.

Qualifications

• Bachelor's degree required.
• CPM and/or RPA designation or in progress.
• Minimum 5 years of property management experience.
• Proficiency in MS Word and Excel; Outlook experience preferred.

Responsibilities

• Professionally represent TW while adhering to management agreements.
• Responsible for lease administration.
• Ensure compliance with PM policies, codes, regulations, and directives.
• Provide leadership to property staff, including hiring and performance management.
• Develop annual inspection processes and complete regular property inspections.
• Develop operating and capital budgets; track variances and CAM reconciliations.
• Bid and manage vendor contracts per procurement requirements.
• Coordinate with accounting for reporting and contract compliance.
• Oversee tenant and building construction work for client projects.
• Participate in leasing and client meetings to align goals.
• Foster positive relationships with tenants, clients, and internal teams.
• Communicate authority of the property manager clearly per agreements.

Skills

Customer service orientation

Communication skills

Leadership

Time management

Team collaboration

Education

Bachelor's degree in Business Management, Finance, Accounting, or related discipline

Tools

MRI

Yardi

CTI

Angus

Job description

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance. Transwestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200-strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients.

POSITION SUMMARY

The Property Manager is responsible for all aspects of managing a commercial building – from operations and financial activities to managing important relationships with our tenants, property owners and vendors. The Property Manager will oversee tenant improvements and service contracts, supervise the completion of property inspections and work with ownership to implement any recommended developments. It is also the responsibility of the Property Manager not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but also to focus on productivity and results.

ESSENTIAL JOB FUNCTIONS

• Professionally represent TW while adhering to the terms and conditions of the management agreement.
• Responsible for lease administration.
• Ensure compliance with Property Management Policies and Procedures, codes, regulations, and governmental agency directives.
• Provide management and leadership to property staff, including hiring and performance management.
• Develop comprehensive annual inspection process for properties; complete weekly, monthly, quarterly, annual inspections as required for a specific asset, TW’s best practices, and/or client requirements.
• Develop operating and capital budgets, track variances, oversee the completion of CAM reconciliations, and ensure smooth recovery process.
• Bid, negotiate, and manage conformity with vendor contracts in accordance with TW and the client’s procurement contract requirements.
• Maintain interface with third-party owners and accounting team to ensure total contract compliance, including preparation of accurate and timely reporting.
• Coordinate and oversee all tenant and building construction work to ensure timely and accurate completion of all construction work at property on behalf of client.
• Participate in leasing and client team meetings and ensure effective communication between leasing and property management team members in order to achieve client’s goals and objectives.
• Provide and foster positive relationships with tenants, external clients, and internal clients.
• Represent and communicate clearly and accurately, in person, over the phone, and in writing the authority of the property manager based on legal agreements in effect and TW policies.
• Coordinate training and development activities for team members.
• Additional duties or projects as assigned by Senior Leadership and the Client/Ownership.

POSITION REQUIREMENTS

• A bachelor’s degree in Business Management, Finance, Accounting, or related discipline.
• State Real Estate license required.
• CPM and/or RPA designations or in progress.
• A minimum 5 years of property management experience, preferably in commercial management.
• Must have intermediate to advanced Microsoft Word, and Excel proficiencies.
• Microsoft Outlook, Angus, Accounting Software such as MRI, Yardi or CTI proficiency preferred.
• Strong understanding of financial reports, including variance of actual vs. budget numbers.
• Ability to keep information strictly confidential.
• Strong desire to succeed in an entrepreneurial environment.
• Exceptional oral and written communication skills.
• Must be able to handle multiple projects, changing priorities and a continually heavy workload.
• Strong customer service orientation.
• Foster a positive working environment for team members.
• Provide leadership and direction for growth and development for team members.

Salary Range: $90,000 - $100,000

WORK SHIFT

LOCATION: Walnut Creek, CA This is a dynamic, on-site role that places you at the heart of the action. As a result, an essential function of this position is working on-site. Remote or hybrid options are not available. Being on property allows you to build strong relationships with clients and tenants, respond in real time, and make a visible impact every day.

ABOUT US

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard-working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners.

Learn more at transwestern.com. All candidates selected for an offer of employment are subject to pre-employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance.

Learn more at transwestern.com and @Transwestern.