Assistant Property Manager

Transwestern; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Transwestern seeks an Assistant Property Manager to support a portfolio of retail and industrial properties. You will assist in budget development, monthly reports, tenant billings, rent collection, payables, lease administration and site inspections.

This is an on-site role with a regular schedule and three days per week in the office. You will coordinate with property managers on improvements, energy benchmarking, and owner reporting, while maintaining client relations and ensuring compliance

Qualifications

• Bachelor’s degree in Business Management, Finance, Accounting, or HR related discipline.
• RPA designation in progress preferred.
• Possess Real Estate License where required by state.
• A minimum 3 years of property management experience, preferably in commercial /Class A Office management.
• MS 365 Word, Excel and Outlook proficiencies (intermediate to advanced).
• MRI, YARD or CTI proficiency preferred.
• Ability to keep information strictly confidential.
• Strong desire to succeed in an entrepreneurial environment.
• Must handle multiple projects and heavy workload.
• Exceptional oral and written communication skills.
• Strong customer service orientation.

Responsibilities

• Assist with the activities associated with a group of properties.
• Assist with all lease administration duties.
• Supervise vendors (landscaping, janitorial, etc.) and maintenance staff.
• Prepare monthly reports for owners and review occupancy metrics.
• Coordinate tenant improvements and capital projects with PM.
• Respond to tenant needs and resolve issues promptly.
• Ensure compliance with lease provisions and company policies.
• Maintain energy benchmarking data and prepare related reports.
• Support day-to-day financial transactions including rents and charges.

Skills

Communication skills

Customer service

Organization

Education

Bachelor’s degree in Business Management, Finance, Accounting, or HR related discipline

Tools

MRI

YARD

CTI

MS 365 (Word/Excel/Outlook)

Job description

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance. Transwestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200-strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients.

POSITION SUMMARY

The Assistant Property Manager is responsible for assisting the Property Managers with managing a portfolio of retail and industrial properties and fulfilling the manager’s obligations under the property’s management agreements. The Assistant Property Manager will support the property managers with the budget development, preparation of monthly operating reports and client deliverables, tenant billings, collection of rent, processing of property payables, lease abstracting and administration. It is also the responsibility of the Assistant Property Manager not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but also to focus on productivity and results. This is a dynamic, on-site role that places you at the heart of the action. As a result, an essential function of this position is a hybrid position. Your schedule will allow for at least three days per week in an office with one or both property managers, and possibly up to two days per week visiting properties and working on the sites. Schedule will be determined in conjunction with the property managers in advance.

ESSENTIAL JOB FUNCTIONS

• Assist with the activities associated with a group of properties.
• Assist with all lease administration duties.
• Supervise vendors (landscaping, janitorial, etc.) and maintenance staff.
• Perform regular property inspections and complete inspection report.
• Recommends alterations, maintenance and reconditioning as necessary.
• Assist Property Manager with the development and controlling of operating and capital budget.
• Assist Property Manager in preparation of monthly reports for owners.
• Work with the Property Manager to coordinate tenant improvement and capital projects.
• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly.
• Ensures services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
• Represent and communicate clearly and accurately, in person, over the phone, and in writing the authority of the Property Manager based on legal agreements in effect and TW policies.
• Initiate and execute day-to-day operational procedures.
• Assist the Property Manager in order to initiate, contract, and administer all necessary services to maintain and enhance the value, the operating efficiency, and the physical appearance of the property.
• Prepare all Service Agreement and Construction Agreement documents (including work authorizations, addendums, amendments and contract approval forms).
• Track and maintain Energy Star benchmarking data so information is current and accurate.
• Conduct tenant training meetings to improve building efficiencies.
• Maintain ongoing tenant contact/relations program to constantly assess needs and help assure the problems are being resolved and are to the satisfaction of the tenants and owners.
• Resolve problems to the mutual benefit of the tenant and the owner.
• Implement and monitor tenant needs assessments.
• Administer all leases to assure compliance with provisions/agreement.
• Determine and execute on timely basis escalations, reconciliations, and rent collections.
• Maintain current certificates of insurance for all tenants; ensure coverage complies with lease requirements.
• Show space to prospective tenants (requires real estate license where required by state).
• Communicate clearly and on a timely basis with project accounting personnel using and/or providing the appropriate documentation.
• Prepare monthly ownership reporting (including variance reports, executive summaries, aging reports, etc.).
• Manage and coordinate day-to-day financial transactions including accounts receivables, accounts payable, collection of rents and charges.
• Maintain compliance with all TW personnel policies and procedures.
• Miscellaneous duties or projects as assigned by the property manager.

POSITION REQUIREMENTS

A bachelor’s degree in Business Management, Finance, Accounting, or a Human Resource Management related discipline.

RPA designation in progress preferred.

Possess Real Estate License where required by state law.

A minimum 3 years of property management experience, preferably in commercial /Class A Office management.

Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.

Angus and accounting software such as MRI, Yard or CTI preferred proficiencies.

Ability to keep information strictly confidential.

Strong desire to succeed in an entrepreneurial environment.

Must be able to handle multiple projects, changing priorities and a continually heavy workload.

Exceptional oral and written communication skills.

Strong customer service orientation.

Salary Range: $60,000 - $80,000

WORK SHIFT: LOCATION: Minneapolis, MN

This is a dynamic, on-site role that places you at the heart of the action. As a result, an essential function of this position is working on-site. Remote or hybrid options are not available. Being on property allows you to build strong relationships with clients and tenants, respond in real time, and make a visible impact every day.

ABOUT US

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard-working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners. Learn more at transwestern.com.

All candidates selected for an offer of employment are subject to pre-employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance.

Learn more at transwestern.com and @Transwestern.