Property Manager

City of Newark Housing Authority; United States; On-site; USD 85,000 - 130,000; Full time

Job summary

City of Newark Housing Authority seeks an Asset Manager to oversee property operations, financial performance, and regulatory compliance across multiple properties. The role focuses on budgeting, occupancy, and program adherence while coordinating with site staff and external partners.

Responsibilities include strategic planning, budget preparation, lease administration, and reporting on financial metrics. The candidate should have a strong background in asset management within housing and

Qualifications

• Bachelor's degree in Business Administration, Finance, Real Estate or related field.
• Minimum 5 years in asset management, preferably housing-related.
• Experience in financial analysis and budgeting for real estate assets.

Responsibilities

• Supervise operation of properties to meet occupancy, cost and revenue goals.
• Prepare long- and short-term strategic plans for the site.
• Submit monthly and annual reports on performance and compliance.
• Prepare site operating budgets following asset-based budgeting.
• Monitor cash flow and adjust expenditures as needed.
• Maintain tenant files and enforce lease policies.
• Coordinate with maintenance to inspect and improve property conditions.
• Remain on call for after-hours emergencies and compliance issues.

Skills

Analytical thinking

Communication skills

Interpersonal skills

Asset management software

Independent work

Regulatory compliance knowledge

Education

Bachelor's degree in Business Administration, Finance, Real Estate

Tools

Asset management software

Job description

Job Details Summary

This position supports all Authority operating departments, the comprehensive management of Authority properties, concentrating on property management functions (upkeep, environmental systems, grounds, and fiscal administration). Incumbent is responsible for all matters pertaining to the communities, such as oversight of all site staff, financials (budget preparation and adherence), occupancy, program compliance, and overall property performance. This position is also responsible for working closely with the Regional Manager to maintain financial performance, monitor budget with Authority benchmarks, and ensure operational performance relative to long-term strategic planning and detailed service levels.

Essential Duties and Responsibilities

• Supervises the operation of assigned property(ies), consistent with overall Authority quality, occupancy, cost and revenue goals; ensures that assigned property(ies) are maintained in decent, safe and sanitary condition at all times; organizes assigned work; develops effective work methods that comply with Authority expectations; and partners with internal and external resources to maintain high levels of property performance and standards.
• Prepares long- and short-term strategic plans for the assigned site.
• Submits monthly and annual reports on property performance, compliance issues (if any), financial management, crimes, personnel issues, lease terminations and enforcement activity.
• Prepares site specific operating budgets, ensuring that all site conditions and needs are met in accordance with asset-based budgeting and administration.
• Maximizes the property’s income and minimizes expenditures consistent with preservation of the physical plan.
• Monitors the property’s cash flow; and tracks monthly and year-to-day expenditures, making or recommending adjustments as needed.
• Purchases goods and services only when needed, when procurement policies have been followed and when funding permits.
• Maintains inventory control of all materials, equipment and supplies assigned to the property.
• Ensures full compliance in the area(s) of leasing, recertification, timely rent collection, budget adherence, day-to-day procedural issues and lease and Admissions and Continued Occupancy Policy administration;
• Oversees the timely lease-up of vacant units, rent collection and recertification; conducts lease-up and orientation of new tenants; and ensures the adherence to established policies for the enforcement of leases and collection of all rent and other receivables due to the Authority.
• Develops inspection schedules for the grounds and buildings with the maintenance supervisor to identify areas that need improvement; and provides direction and assistance in developing measurable plans of action for accomplishing the work.
• Inspects property daily by walking each assigned building(s) and taking appropriate notes of deficiencies to be shared with building maintenance staff to ensure full compliance within a prescribed time frame.
• Provides the necessary support and guidance to subordinate staff by taking the appropriate enforcement measures.
• Maintains clear and consistent communication with outside agencies, tenant groups and internal Authority departments.
• Participates in the capital planning and redevelopment process.
• Maintains tenant files in compliance with HUD and Authority requirements.
• Handles all issues pertaining to the resident body.
• Remains on call 24 hours and responds to after-hours emergencies.
• Validates 100% successful submission of all recertification in the online HUD PIC system.
• Responds to and ensures all NSPIRE inspections and findings are addressed per HUD guidelines.
• Performs housekeeping inspections on 100% of units annually.
• Successfully passes any industry certifications administered by the Authority.
• Within 365 days of employment, the employee must obtain either the RHM certification or the PHM certification and maintain the certification(s) throughout their employment. If the PHM certification is obtained, the Four Pillars are also required. These include: The Certified Occupancy Specialist-Public Housing (COSP), Certified Manager of Maintenance, Certified Manager of Housing, and the Certified Financial Specialist.

QualificationsRequired Education:

• Bachelor's degree in Business Administration, Finance, Real Estate, or a related field.

Required Experience:

• Minimum of 5 years of experience in asset management, preferably within the housing sector.
• Proven track record of managing real estate portfolios and optimizing asset performance.
• Experience in financial analysis and budgeting for real estate assets.
• Demonstrated ability to develop and implement asset management strategies.

Required Skills and Abilities:

• Strong analytical and problem-solving skills with the ability to interpret complex data.
• Excellent communication and interpersonal skills to effectively collaborate with stakeholders.
• Proficiency in asset management software and tools.
• Ability to work independently and manage multiple projects simultaneously.
• Knowledge of housing regulations and compliance requirements.
• Strong organizational skills with attention to detail.