Property Manager

Avison Young | US; Tysons (VA); On-site; USD 36,000 - 40,000; Full time

Job summary

Avison Young | US is seeking a Tenant Services Coordinator to manage day-to-day property services for tenants, coordinate invoices, tenant work requests, and insurance certificates, and support the Property Manager.

You will be the on-site point of contact for tenant relations, assist with tenant move-ins/outs and events, and help with billing, rent collection, and records. Strong communication and 1–3 years of related experience are required.

Qualifications

• Strong verbal & written communication skills.
• Works within a team to set and implement goals.
• 1–3 years of related experience.

Responsibilities

• Acts as the first point of contact for tenant service calls, requests, and issues. Directs requests to appropriate staff or contractors for resolution.
• On-site support for tenant relations; maintains relationships with tenants and vendors; coordinates move-ins/outs and tenant events; orients new tenants to policies.
• Prepares vendor service contracts, updates lease abstracts, and obtains vendor bids for work/services.
• Assists with day-to-day property operations per policies; manages insurance certificates, tenant and vendor contacts, and building access records.
• Handles billing, rent collection, invoicing, data entry into YARDI, sundry billings, and purchase orders; coordinates rent roll-up and monthly owner reports.
• Performs general admin tasks: filing, phones, mail, correspondence to tenants, supplies, data entry, and visits.
• Other duties may include card key programming back-up, fire safety coordination, emergency manuals, training records, and certificate retention.

Skills

Verbal communication

Written communication

Confidentiality

Judgment

Team collaboration

Job description

As a Tenant Services Coordinator, you will coordinate the day-to-day delivery of property services to the tenants while emphasizing a positive response to tenant concerns. Process invoices, tenant work requests, manage certificate of insurance process, manage AR, assist with tenant appreciation events, and ensure property is successfully managed as guided by Property Manager.

The base hourly rate is aligned with market data and is estimated between $26.44 to $28.84 (per hour), with the ability to achieve additional compensation through bonus. This hourly rate range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors including relevant education/training, experience, and internal equity.

Responsibilities

• Acts as the first point of contact for tenant service calls, requests, and issues. Directs tenant service requests to the appropriate staff or contract service for resolution including engineering, maintenance, cleaning, mechanical and vendors. Is responsible for issuing and obtaining approvals for tenant work order requests.
• Is the key on-site support staff for tenant relations. Must diligently support and maintain good working relationships with tenants and vendors. Handles tenant move-ins and move outs and assists with the coordination of tenant events. Orients new tenants on building policies and procedures.
• Responsible for preparing vendor service contracts, preparing, and updating lease abstracts, and obtaining vendor bids for special work and/or services.
• Assists property management with day-to-day operation of the property in accordance with policies/procedures, management agreements, and client needs. Responsible for obtaining and filing tenant and vendor insurance certificates, maintaining tenant contact list, emergency contact lists, issuing and updating building pass list, and maintaining other records and files pertinent to tenants and vendors.
• Assists with billing, rent collection, and other tenant charges in compliance with lease agreements. Does coding and processing of invoices, data entry into YARDI accounting system, preparing sundry billings, producing purchase orders for contract materials and services, and requesting W-9 forms from new vendors to set them up in accounting system. Coordinates with all parties for rent roll-up and reconciliation and compiling monthly report to owner.
• Assists with general administrative tasks as assigned including filing, answering phones, distribution of mail, and written correspondence especially to tenants, ordering supplies, computer and data entry work, preparing spreadsheets and reports, greeting visitors and tenants, and logging and dispatching tenant service calls.
• Other assigned duties may include backup for card key programming and data entry, coordination of fire safety meetings and drills, updating and maintaining emergency manuals, maintaining training records, and retention of forms and certificates

Qualifications

• Requires strong verbal & written communication skills, accuracy, and accountability and judgment and confidentiality
• The Tenant Coordinator position functions at a high capacity within the context of a larger team, setting & implementing goals
• One to three years of related experience