Property Manager

Keelson Strategic; Miami (FL); On-site; USD 99,000 - 121,000; Full time

Job summary

Keelson Strategic in Miami is seeking an experienced Estate | Property Manager to oversee private residences in the area. The role covers property maintenance, vendor coordination, and management of a luxury vehicle fleet with a focus on security and high standards.

The successful candidate will work closely with the Principal and Residential Security Team, be on-call for emergencies, and manage multiple properties and assets with a hands-on approach.

Qualifications

• Minimum of 5 years of experience in estate and/or property management.
• Demonstrated expertise in vendor and contractor oversight and property maintenance.
• Proficiency with smart home technology and high-end residential systems.

Responsibilities

• Oversee daily operations of designated residences and maintain peak condition.
• Coordinate with vendors, manage contracts, invoices, and communications.
• Oversee fleet operations (5–10 vehicles) and ensure security protocols.
• Assist in planning private events and coordinating with security teams.
• Be on-call for emergencies and coordinate rapid repairs as needed.

Skills

Estate management

Property management

Vendor oversight

Fleet coordination

On-call emergencies

Tools

Smart home technology

Fleet management software

Job description

Position: Estate | Property Manager – Miami, FL

Location: Miami, FL (Local Candidates Only)

Residences Managed: 1 Residence

Fleet Managed: 5-10 Vehicles

Salary: $110,000 per year

Local candidates only, please!
Job Overview:

We are looking for an experienced Estate | Property Manager to take the lead in managing our client’s private residences in the Miami area. The role involves overseeing all aspects of property maintenance, coordinating with vendors, managing a fleet of luxury vehicles, and assisting with event planning. The ideal candidate is proactive, highly organized, and has a solid understanding of general contractor-related responsibilities to ensure that all properties and vehicles are maintained to impeccable standards.

In this position, you will collaborate closely with the Principal and/or the Residential Security Team leadership to maintain security protocols and address any urgent repair or operational needs. With a fleet of 12–15 vehicles under your oversight, you will also handle logistics and ensure everything runs smoothly. The role requires being on-call for emergencies, repairs, and other time-sensitive matters.

This is a full-time, salaried role for a local professional who can handle multiple properties and high-end assets with precision and professionalism. If you bring strong estate management experience, fleet management expertise, and a hands‑on approach to property care, we encourage you to apply.

Key Responsibilities:

Property & Operations Management:

• Oversee the daily operations of designated residences, ensuring they function efficiently and remain in peak condition
• Conduct routine inspections and preventive maintenance to extend property longevity
• Address property-related issues promptly, prioritizing long-term property health
• Manage small construction or renovation projects, ensuring quality control and adherence to timelines

Vendor & Contractor Coordination:

• Build and maintain strong relationships with third-party vendors and contractors (e.g., maintenance, landscaping, housekeeping services)
• Schedule, coordinate, and oversee vendor work to ensure high-quality service
• Manage contracts, invoices, and vendor communications
• Oversee structural repairs, renovations, and mechanical system maintenance, ensuring compliance with high standards

Security & Safety Collaboration:

• This position will fall under the chain of command of the client’s executive protection team, primarily working alongside The Residential Security Team’s leadership
• Adhere to security-related protocols, including access control and confidentiality terms and conditions
• Ensure all contractors and vendors adhere to security protocols while scheduling on-site visits and estate management tasks

Fleet Management (5-10 Vehicles):

• Oversee fleet operations, ensuring all vehicles are well-maintained, serviced, and ready for use
• Schedule routine maintenance, detailing, and repairs to ensure optimal performance and longevity
• Manage vehicle registration, insurance, and compliance with local regulations
• Track fuel usage, mileage, and wear-and-tear trends, implementing cost-effective solutions
• Coordinate vehicle schedules and ensure vehicles are available for executives and guests as needed
• Work with security personnel to implement vehicle security

Event & Guest Coordination:

• Assist in planning and coordinating private events at the residences, working with event planners, security personnel and vendors as needed
• Ensure residences are properly prepared for guests, including logistics, outdoor setup, and last-minute adjustments

Emergency Response & Crisis Management:

• Be on-call for emergencies, including urgent repairs, security concerns, and property-related incidents
• Quickly assess situations and implement immediate solutions to minimize disruptionHandle urgent structural, plumbing, electrical, or HVAC issues, coordinating quick and effective repairs

Qualifications and Experience:

• Minimum of 5 years of experience in estate and/or property management; experience in a similar role in a luxury hospitality operational role is a plus!
• Demonstrated expertise in vendor and contractor oversight, property maintenance, and a working knowledge of general construction
• Strong problem-solving abilities, including the capacity to respond to on-call emergencies
• Exceptional communication, organizational, and time management skills
• Proficiency with smart home technology and high-end residential systems is required
• Experience with luxury vehicle care and fleet coordination is strongly preferred
• Flexibility with work hours, including availability for occasional after-hours needs
• Must be based in the Miami — no exceptions
• Must be legally authorized to work in the United States
• Must be willing to complete a comprehensive background check

Preferred Knowledge:

• Building Codes & Permitting – Knowledge of local and state regulations
• Structural & Mechanical Systems Knowledge – Familiarity with electrical, plumbing, HVAC, and smart home technology
• Risk Management & Safety Compliance – Knowledge of OSHA and safety protocols for on-site work
• Budgeting & Cost Estimation – Knowledge of repair and renovation costs, ensuring projects stay within budget

Salary and Benefits:

• $110,000 Annually
• 5 paid sick days
• Paid vacation days
• Holiday pay
• 401(k) with 4% employer match
• Medical insurance - Client pays 100% of employee medical plan, and provide a generous credit for up to 4 family members
• Dental insurance
• Vision insurance
• Long Term Disability
• Short Term Disability
• Critical accident and illness coverage
• Life Insurance and AD&D Insurance
• Supplemental Life Insurance

Employment with Keelson is at-will, meaning that you or Keelson may terminate the employment relationship at any time, with or without cause, and with or without notice.

Keelson Strategic is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, marital or civil partnership status, pregnancy, age, disability, veteran status, or any other protected factor under federal, state, or local law.

Keelson Strategic is licensed by the California Bureau of Security and Investigative Services:

Private Patrol Operator (PPO) #120989