Property Manager

Southern Ute Indian Tribe; Ignacio (CO); On-site; USD 70,000 - 100,000; Full time

Job summary

The Southern Ute Indian Tribe seeks a Property Manager to oversee operations of tribal properties, leasing, contracting, marketing, maintenance and admin functions.

This role supports the Economic Development Director with planning, development, funding research, vendor procurement, and contract management.

Responsibilities include budgeting, SOPs, rent collection, reporting, vendor relations, and ensuring compliance with applicable laws.

Qualifications

• AA/AS with 5 years in property management or BA/BS with 3 years in related field
• 3 years budget development/management and working with contracts, leases, and rental agreements
• Experience preparing RFPs, scopes of work, and related procurement documents; evaluating proposals; coordinating vendor selection processes; and supporting or managing contract negotiations
• Experience working with and managing third-party contractors and vendors
• Proficient with Word, Excel, PowerPoint, PDF editing, and real estate/asset management software
• Valid Driver’s License for state of residence and insurability through Tribal Vehicle Insurance Policy
• Thorough background check including Criminal History and fingerprint check

Responsibilities

• Develops, revises, and implements policies, SOPs for Tribal properties
• Develops and reviews cost estimates and budgets for each department property
• Creates, analyzes, and updates management plans for all department properties
• Oversees and inspects all designated buildings and properties and reports issues
• Coordinates ongoing maintenance and inspections to comply with laws and policies
• Develops, negotiates, and submits all leases, rental agreements, and other property agreements
• Screens tenants including applications, interviews, and reference/background checks
• Drafts documents with Legal Department and oversees eviction proceedings as needed
• Coordinates rent collection, pays invoices, and analyzes operating statements
• Prepares and maintains records, correspondence, and files; manages insurance policies
• Represents the Tribe’s mission in business relationships; attends staff meetings
• Performs other job-related duties as required

Skills

Property management

Budgeting

Contract negotiation

Vendor management

Tenant relations

Emergency response

Communication

Microsoft Office

Pro formas & financing

Compliance knowledge

Education

AA/AS in related field

BA/BS in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

PDF editing software

Real estate & asset management software

Job description

POSITION SUMMARY: Under general supervision of the Economic Development Director, this position will manage the operations of various Tribal properties including leasing activities, contracting, marketing, maintenance, and administrative functions. Assists the Director with the planning, acquisition, and development of new Tribal properties including but not limited to drafting project proposals, researching available funding, vendor procurement and contract management, preparing project reports and progress updates for presentation to Tribal leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Develops, revises, and implements policies, protocols, and standard operating procedures (SOPs) for Tribal properties under the department.
• Develops and reviews cost estimates, and budgets for each department property to include maintenance activities, capital improvements, utilities, vacancy loss, marketing, and other administrative expenses.
• Creates, analyzes, and updates management plans for all department properties and provides program information for the public and Tribal staff as required or requested.
• Oversees, maintains, and inspects all designated buildings and properties and reports serious problems and issues to management in a timely manner.
• Coordinates ongoing maintenance and inspections to comply with all relevant laws, codes, and Tribal policies.
• Responsible for developing, negotiating, and submitting all leases, rental agreements, contracts, and other property agreements for review/approval on behalf of the Department and the Southern Ute Indian Tribe.
• Either directly or with the assistance of a third-party firm develops and implements appropriate screening processes to select tenants including application questions, interviews, and reference/background checks.
• Works in coordination with the Department Director and Legal Department to draft documents and oversee/ participate in eviction proceedings and hearings.
• Coordinate and oversee the collection of rents, pays invoices, and analyzes operating statements.
• Reports on financial performance regularly by developing and maintaining detailed spreadsheets tracking the expenditures and revenue of each property for review by the department director and presentation to the Southern Ute Economic Development Committee (SUEDC, other Tribal entities, and Tribal Council as requested.
• Manages vendor and contractor work performance and relationships.
• Performs research and stays up to date on available public and private funding opportunities related to housing and infrastructure development (i.e. HUD, Prop123, etc.).
• Helps develop an emergency on-call schedule and participates as needed to respond promptly to off-hour emergency calls when assigned to On-Call Status. Responds in the event of a major emergency as needed in the event the emergency cannot be handled by the employee on-call.
• Addresses tenant complaints and works in coordination with Department Director and third-party property management firm to troubleshoot and resolve complex tenant violations and problems.
• Establishes and maintains positive working relationships with tenants, vendors, and contractors.
• Prepares and maintains all records, correspondence, and files.
• Manages insurance policies that ensure adequate coverage and protection for all department properties and claims management.
• Represents the Southern Ute Indian Tribe’s mission and values at all times to develop and maintain effective business relationships with the Southern Ute Indian Tribe’s partners to achieve stated mission and programs.
• Attends staff meetings and training as requested.
• Participates in a positive, supportive, and team-oriented environment.
• Performs other job-related duties as required or requested.

QUALIFICATIONS:

• Must have an AA/AS and 5 years of experience in property management, real estate development, or a related area OR have a BA/BS in real estate, business administration, finance, economics or related field and 3 years of experience in property management, real estate development, OR 7 years of professional experience in property management or real estate development.
• Must have 3 years of experience in budget development/management and working with contracts, leases, and rental agreements.
• Must have demonstrated experience preparing and soliciting requests for proposals (RFPs), scopes of work, and related procurement documents; evaluating proposals; coordinating vendor selection processes; and supporting or managing contract negotiations for goods and services
• Must have experience working with and managing third-party contractors and vendors.
• Must be able to respond and assist with after-hour emergencies.
• Must be proficient using Microsoft Word, Excel, PowerPoint, PDF Editing software, and real estate& asset management software.
• Must have general knowledge of compliance with applicable state, federal and local laws, rules, and regulations related to residential property management.
• Must have experience in creating and tracking pro formas, affordable housing financing programs, and project budget tracking.
• Must have a valid Driver’s License for state of residency and be insurable through the Tribal Vehicle Insurance Policy.
• Must pass a thorough background check including Criminal History and fingerprint check.

PREFERRED QUALIFICATIONS:

• Experience in building maintenance, construction, or related field with general knowledge of electrical, plumbing, carpentry, and HVAC.
• Previous experience in housing development, commercial development, and related construction projects.
• Familiarity with design process and construction, including renovation experience.
• Some experience with employee supervision.
• Professional experience in federal housing assistance programs, federal grant reporting and/or management; real estate, banking, or lending specific to affordable housing; Federal and State housing program knowledge and experience.
• Ability to perform cost estimation quickly and accurately for a wide range of projects.